Jobs Career Advice Signup

Send this job to a friend


Did you notice an error or suspect this job is scam? Tell us.

  • Posted: Mar 27, 2024
    Deadline: Apr 5, 2024
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    Peace Winds Japan (PWJ) is a Japanese Non-Governmental Organization established in 1996. PWJ has been providing humanitarian and development assistance for people affected by forced displacement and natural disasters in more than 20 countries in the world. PWJ launched its mission in Kenya in 2012 and has been implementing projects funded by UN agencies a...
    Read more about this company


    Workshop Office Assistant - 1 Position

    Position Overview:

    • The Workshop Office Assistant under the general supervision of the Workshop Officer and within the limits of Peace Winds Japan Kenya policies and procedures Provide support for the smooth operation of the workshop by ensuring that administrative tasks are handled effectively. The Workshop office assistant will work closely with the workshop team and other staff to perform a variety of tasks including, but not limited to:

    Roles & Responsibilities:

    • Ensuring customer service needs are met, scheduling is organized and documentation is accurate and up to date.
    • Sending and receiving emails for vehicle scheduling and bookings.
    • Keeping the customer and the supervisor updated with the progress of the maintenance tasks.
    • Notifies the customer when the vehicle is ready for pick up.
    • Scanning documents and transferring notes from technicians into software, including data entry tasks.
    • Receiving and handing over of customer vehicles.
    • Liaising with spare parts technician to ensure timely availability of parts.
    • Addressing customer inquiries or concerns.
    • Maintain a log or spreadsheet to track recalls, including affected vehicles, dates, and actions taken.
    • Maintain service tracking log or spreadsheets for preventive and breakdown maintenance
    • The employee tabulates and posts data in record books and in the ERP system
    • Compiles records and reports.
    • Dealing with routine paperwork regarding repair and maintenance of vehicles and general fabrications.
    • Filing of documents.


    • A Certificate in Mechanical Engineering (Automotive option) and Driving License class BCE.
    • Relevant experience in motor vehicle repairs, generators, plant and equipment..
    • Relevant experience in spare parts management (part numbers & coding)
    • Computer literacy and data processing (Word, Excel, and Internet).

    Method of Application

    Interested candidates should submit their resume and a cover letter detailing their relevant experience to

    • Please include "Workshop Assistant Technician Application - Kakuma" 
    • Please include "Workshop Foreman Application - Kakuma"
    •  Please include "Workshop Auto Electrician Application - Kakuma" 
    • Please include "Workshop Office Assistant Application - Kakuma" 

    in the subject line. The deadline for applications is 5th April 2024.


    Build your CV for free. Download in different templates.

  • Apply Now
  • Send your application

    View All Vacancies at Peace Winds Japan Back To Home

Subscribe to Job Alert


Join our happy subscribers

Send your application through

GmailGmail YahoomailYahoomail