Accounts Assistant – (Accounts Receivables) at World Wide Fund for Nature (WWF) Kenya

Major function:

To analyze financial information and prepare financial reports to determine or maintain record of assets, liabilities, profit and loss, tax liability, or other financial activities within the organization.

 Roles and responsibilities:

Management of accounts receivables

• Prepare and send customer invoices –Affiliates, trade customers and donors
• Post income earned on the accounting ledger
• Follow up on payments and prepares an aging report for outstanding invoices 
• Prepare and send customer statements on a monthly basis
• Carry out bank reconciliations on a monthly basis

 Management of Staff advances

• Prepares and verifies travel documentation and payments of staff advance and other allowances related to project activities
• Reviews staff surrenders for accuracy & completeness before posting into the organization’s accounting software
• Carry out monthly staff account reconciliation & issue staff account statements on a monthly basis
• Prepares monthly ageing reports and other ad hoc financial reports as may be required by the management

 Filing & Archiving

• Ensure that all payment invoices, payment vouchers, bank reconciliation statements, communications/ letters to Banks, NGO board and other regulatory authorities are archived as per organization’s filing system.
• Ensure that all documents are fully authorized and all the paid invoices have been Stamped ‘’PAID” 
• Offering Support in retrieval of documents during audit and ensuring refiling in case of physical documents. 

 Experience and Qualifications:

• Bachelor degree in Business field such as accounting, finance, strategic management ,CPA III / ACCA part 2
• 3 years of experience in projects finance and accounting & reporting;
• Experienced in financial budgeting and strategy; business evaluation and advice, risk management and corporate governance, managed statutory requirements¸ financial accounting and reporting;

 Key Skills/ Competencies

• Strong financial management and corporate risks management skills;
• Interpersonal skills and the ability to communicate effectively at all levels;
• Demonstrated initiative and the ability to work effectively within resource and time constraints;
• Capacity Building & Training skills