Openings at Farming Systems Kenya

Essential Character and Character traits

Born again Christian, result oriented, values committed, self-motivated, accountable and honest

Reporting to the senior accountant, the Accounts Assistant will undertake the following duties:

• Preparation of monthly project financial reports.
• Preparation of monthly bank reconciliation statements.
• Prepare a monthly income and expenditure account.
• Prepare a quarterly consolidated income and expenditure account.
• Prepare a quarterly balance sheet.
• Maintain ledger books, Assets register and depreciation schedules for assets.
• Preparation of monthly, quarterly and yearly budgets.
• Prepare consolidated final accounts for annual and other audits.
• Check requests and make cheque payments for the organization.
• Enhance staff time management and ensure signing of time sheets.
• Undertake specific human resource and administration duties.
• Any other duties and responsibilities as will be assigned by the supervisor and management

SKILLS & REQUIREMENTS

• CPA (K) or equivalent
• At least three years accounting experience in a busy NGO accounting department.
• Computer literate and proven knowledge in accounting packages.
• Can work under pressure and tight deadlines with minimum supervision

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Essential Character and Character traits

Born again, Result oriented, values committed, self-motivated, accountable, good presentation skills and honest

Responsibilities

Specific responsibilities will include but not limited to the following:-

• Conduct farmer contact meetings and follow up meetings
• Facilitate the selection and recruitment of Lead farmers
• Provide training and support to Lead farmers and farmer groups on the aspects of sweet potato farming and the general agriculture skills
• Training small and medium scale farmers in Agriculture, Kitchen gardening and other related technologies in close collaboration with County Agriculture officers
• Ensure that work plans, budgets, monthly reports, program monitoring and evaluation and other program reports are completed on time.
• Assess the training needs of farmers and various stakeholders and discuss these needs with project officer and management on a regular basis.
• Supervise and facilitate the implementation of the FSK’s goats pass-on model
• Support and help the farmers groups in having their tree nurseries registered with relevant government arms to enhance their marketability
• Enhance linkage and connection to input suppliers and markets
• Undertake any other roles as assigned by the supervisor and Management

Requirements: Knowledge, Skills, and Abilities

• Good planning and organizational skills
• Tact and diplomacy in dealing with stuff related to work environment needs
• Willingness to learn on the job and take strategic direction
• Ability to work independently with minimum supervision

Minimum Requirement Education and Experience

• A bachelor’s degree in a relevant field or Diploma in Agriculture with at least two years of experience.
• Experience in Climate Smart Agriculture (CSA) or dry land farming preferred
• Experience in community mobilization and working with farmer groups will be an added advantage.
• Strong written and verbal communications skills and demonstrable ability to deliver technical training
• Fluency in Microsoft Excel and Word
• Motorbike riding skills are added advantage

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Main Duties and Responsibilities

Fundraising and Institutional Development

• Develop a donor/partners database based on mapping of known and new funding opportunities
• Monitor and keep track of donors and stakeholders’ requests, reporting requirements, and deadlines including calls for proposals
• Maintain good relations and seek new partnerships with donors, partners, and Civil Society Organization networks
• Spearhead the fundraising initiative in collaboration with the FSK team on grant application review and proposal development
• Update and support in establishing log frames, M&E work plans, and targets during the drafting of donor project proposals

Monitoring and Evaluation

• Provide assistance on program proposals, including developing M&E plans, logical frameworks, and performance monitoring plans
• Support the drafting of annual work plans, budgets and all other relevant reports
• Support the assessment and planning of the overall FSK program and its activities in accordance with the mission and the goals of the organization
• Assist the Management in identifying, developing, utilizing and systematizing performance monitoring and evaluation tools and systems to strengthen program management and donor reporting
• Keep abreast of developments in grant/program changes and progress in order to advise and recommend tools and strategies to increase program performances and results
• Assist the FSK team to develop appropriate indicators of success and innovative methods of program impact measurement
• Work with the FSK technical staff to meet donor requirements in performance monitoring and reporting, and effectively convey stories about program results
• Assist the SPM to coordinate and manage program and activity evaluations including developing terms of reference
• Design and coordinate orientations, trainings and mentoring on M&E for staff on M&E practices, data collection tools and protocols and data quality assurance
• Take the Lead in identifying and updating key project performance indicators (KPI) as well as monitoring them

Project Data Management, Analysis, and Reporting

• Draft, coordinate inputs and review of donor annual reports and terminal reports to ensure high quality reports are submitted on time.
• Review and analyze monthly reports with the SPM to identify the causes of potential bottlenecks in project implementation and to enhance quality of reporting.
• Routinely update and post in FSK’s internal project management platform on project activities and progress towards achieving the outputs and outcomes.
• Report to management any identified risks associated with program activities.
• Identify strengths and weaknesses in existing data collection and management systems and propose solutions along with the Management.
• Suggest ways to facilitate data collection and the flow of data within and across programs
• Analyze changes and patterns in KPI indicator data and performance reports in order to support Program staff and/or the SPM
• Support the Management to ensure that donor, partner, and Senior Management data queries are addressed in an accurate and timely manner.
• Undertake any other duties and responsibilities as assigned by the management

Qualifications and Experience

• Bachelor’s degree in social science, development studies or other relevant academic background
• At least 5 years of experience in donor relations, fundraising, and M&E experience
• Ability to design and implement M&E tools, surveys, systems, and evaluations
• Capacity to produce high-quality briefs, proposals and reports in English
• Proactive and self-motivated with a proven ability to work independently and as part of a team
• Strong interpersonal skills
• Excellent organizational skills and attention to detail
• Ability to meet tight deadlines in a high-pressure environment
• Good level of proficiency in Word processing, spread sheets, quantitative analysis and any other relevant data analysis tools
• Commitment to the values, and objectives of the organization.