Administrative Assistant – Law Firm at Emerge Egress Consulting

Role Objective 

• The successful candidate will provide administrative, secretarial and operational support to the firm\'s partners and legal team, ensuring efficient office management, effective coordination and smooth day-to-day operations.
• The role requires a proactive, polished and detail-oriented professional with excellent communication skills, sound judgment and the ability to handle multiple responsibilities in a fast-paced legal environment.

Core Duties and Responsibilities

• Provide secretarial support, including typing, formatting, proofreading and preparation of correspondence, reports and other official documents.
• Manage incoming and outgoing correspondence, calls, emails and general office communication.
• Receive, scan, file and maintain legal and administrative documents, registers and records.
• Facilitate timely communication and follow-ups between advocates, clients and other stakeholders.
• Oversee general office operations, including reception, office maintenance, cleaning, hygiene and service providers.
• Manage office supplies, inventory, stationery requisitions and subscriptions.
• Assist with petty cash, payment vouchers, invoice follow-ups, utility bills and administrative budgets.
• Coordinate meeting logistics, prepare meeting materials and take minutes where required.
• Liaise with clients, suppliers, government offices and other external stakeholders on administrative matters.
• Ensure the firm\'s library register and other administrative records are accurately maintained.
• Undertake other administrative responsibilities as assigned.

Job Specifications and Qualifications

• Diploma in Law, Business Administration, Secretarial Studies, Communication or a related field.
• At least four (4) years relevant administrative or secretarial experience. Experience in a law firm or professional services environment will be an added advantage.
• Proficiency in Microsoft Office applications.

Key Competencies 

• High level of professionalism, discretion and confidentiality.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Exceptional attention to detail and accuracy.
• Good interpersonal and stakeholder management skills.
• Proactive, dependable and solutions-oriented.
• Ability to work independently and manage competing priorities.