Assistant Accountant –Treasury Services at Platinum Outsourcing and Logistics

PURPOSE OF THE POSITION

• The Assistant Accountant-Treasury services is responsible for petty cash management and Banking and performing Bank reconciliations. The position reports to the Financial Controller. Experience working with an ERP system is critical for this position.

RESPONSIBILITIES

Banking

•  Daily bank reconciliations with weekly print outs for review and sign off by the Financial Controller.
•  Running and posting the daily swift statements in SAP and perming and submitting reconciliations of the PIP accounts, posting into SAP bank charges and commissions.
•  Managing Staff accounts in SAP and ensuring no balances are older than one Month otherwise such cases to be advised to HR manager for recovery from the employee.
•  Daily Posting of customers’ payments in SAP.
•  Liaising closely with the credit control department to ensure that customer credit limits are zerorised when customers’ cheques are unpaid by the bank.
•  Maintaining of daily unpaid cheques reports and follow up with Area Sales Managers, Key Accounts manager and Financial Controller.
•  Monitoring to ensure that the company bankers are charging the company using the agreed tariffs and cases of overcharges are flagged and follow up to ensure prompt resolution.
•  Validation and posting of bank charges on a weekly basis.

Petty cash Management – Mpesa

•  Prepare petty cash expense vouchers and get approval on weekly basis.
•  Prepare monthly Mpesa - SAP reconciliation.
•  Petty cash management (includes among other things cash disbursement, re-imbursement).
•  Ensuring all IOUs are accounted for as per company IOU policy.
•  Ensure receipt of cash sales is properly documented and approved.
•  Ensure cash receipts are verified against Mpesa statement before confirming the Debit notes for collection.
•  Safe custody of   company valuables including debtors post-dated cheques, cheque books, spare keys, documents of title and cash tile in the safe.
•  Company Authorised bank agents to collect valuable items such as bankers’ cheques and documents and fill authorized standard forms/documents.
•  Perform any other duties as may be assigned from time to time.

Tax services

• File tax returns (VAT, Excise duty and withholding taxes) via itax and ensure the same are paid before their due dates.
• Prepare the statutory/non statutory monthly deductions schedule and settle the same after approval before the deadline of the 9th of every month.
• Reconcile Tax General ledger control accounts (VAT, Excise duty and withholding taxes) to the returns.
• Responding to tax queries from KRA (VAT, Excise duty and withholding taxes)
• Manage itax ledger to ensure that the ledger is clean of penalties and interest.

Experience and Background

The incumbent must have proficient knowledge in the following areas:

•  Knowledge of various legal requirements regarding Government Taxes
•  Knowledge of the Accounting cycle particularly Account payable cycle and General ledger
•  Working Knowledge SAP ERP systems
•  He should be a graduate and a minimum of CPA 2

Other vital skills

The incumbent must demonstrate the following skills:

•  Demonstrate that he has the BEST VALUES.
•  excellent interpersonal, communication and listening skills.
•  Effective team player.
•  Negotiation skills, initiative, time management and customer focus.
•  analytical and problem-solving skills.
•  attention to detail and high level of accuracy.
•  Ability to meet tight deadline and work under pressure.
•  A person of high integrity, honest and trustworthy.