Jobs at Tristar Global Logistics

• Position: The position entails offering crucial support to the business development unit, writing proposals, concept notes, and other related reports for high-value, competitive, complex funding opportunities, in line with TGL and other partners/subsidiaries’ strategies.

The specific duties and responsibilities shall include:
Proposal Development & Writing

• Develop all frameworks for Concept Notes, Proposals, reports, based on various SOW if any or preliminary discussions and submit for review.
• Develop frameworks for new company websites and company profiles and submit for review.
• Develop content in line with the approved frameworks based on various works assigned.
• Partner closely with the graphic design teams to develop infographics, icons and other graphic enhancing elements for all proposals/concept notes/reports.
• Proof read and review proposals before and after submission to graphic design teams, ensuring accurate reporting at all times.
• Assist in the review and evaluation of proposals submitted by the technical consultants to ensure they meet the SOW requirements.
• Assists in collating information from field offices to provide compelling reports capturing achievements and milestones of projects for TGL and other partner clients.
• Support in close liaison with the business development manager the provision of post-evaluation reports documenting lessons learned and challenges for all writeups provided, three days after submission of CN/proposals.
• Fully support Business development needs in developing new concepts and project proposals for TGL, including other partners/subsidiaries.
• Conduct select market research activities, such as client, competitor, and market trends.
• Ensure all writeups are plagiarism-free.
• Business Development Planning
• Assist in developing and providing monthly reports for proposals to be worked on based on EOI submission and other information provided by TGL Senior Management.

Information Management

• Maintain proposal archives as required and ensure accurate information is included in tracking reports and proposals supporting timely transfer to Dropbox account.
• Compile, analyse, and document relevant information to inform proposal design and promote continuous learning.
• Support the application of mapping and compiling of project information for sharing as required with internal and external stakeholders.

Others

• Assist in Supporting the CEO and TGL Senior Management business strategy developments for TGL.
• Undertake additional tasks, from time to time, other than those mentioned within the area of responsibility in order to enhance the overall performance of the Business Development Unit.
• Supporting all TGL units in the preparation of various documents for the company.

Qualifications and Experience

• Degree/ Diploma in either Business Administration, Communication, Project Management or related course.
• Ability to write logical, coherent and consistent documents

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Brief on the Role:

• TGL seeks a competent Project Coordinator who will not only play a vital role in the strategic business growth of the organization at every angle, but also demonstrate proficiency in crafting compelling narratives, conducting thorough research and adhering to deadlines. He/she will work closely with the CEO to prepare ongoing priorities and strategic approaches to the business. 
• The role calls for a self-starter attitude to work and open-mindedness.

Key Roles/ Deliverables 

Proposal Writing

• Seek out opportunities for project proposals with existing and potential clients within the applicable platforms and liaise with the CEO to confirm participation.
• Develop all frameworks for Concept papers, proposals, reports, based on various SOW if any or preliminary discussions and submit for review.
• Collaborate with team members to develop clear and compelling project narratives.
• Proofread and edit proposals for accuracy, coherence and adherence to guidelines.
• Prioritize tasks to meet competing deadlines and deliver high-quality proposals on time.
• Fully support Business development needs in developing new concepts and project proposals for TGL, including other partners/subsidiaries.
• Conduct select market research activities, such as client, competitor, and market trends.
• Ensure all writeups are plagiarism-free.
• Lead the consultants’ engagement process for proposals to ensure that consultants deliver quality work promptly. 
• Review the team’s work to ensure all client requirements are met and the proposals are exceptional.
• Setting goals and developing plans for business growth including strategies for the department.
• Lead in the Researching, planning, and implementing new target market initiatives. 
• Setting goals for the business development team and developing strategies to meet those goals.
• Training business development staff on their various roles
• Support, in close liaison with the business development team, the provision of post-evaluation reports documenting lessons learned and challenges for all writeups provided, three days after submission of CN/proposals.

Project Lead and Coordination

• Effectively coordinate ongoing projects through timely and accurate client communication for updates, and clarifications regarding proposals, quotations, and projects.
• Participate in the recruitment process of key resources as advised by management.
• Offer support to the administration department in keeping track of various follow-ups with clients and management, payments relating to the department, and various areas of collaboration.
• Offer support to project management and senior support department when called upon.
• Attending necessary meetings with management for clarification and strategizing on company goals and objectives as well as reporting progress.

Key Required Skills

The ideal candidate should have:

• Proven experience in proposal writing, grant writing, and content creation, preferably in the nonprofit sector.
• Excellent writing skills with a keen eye for detail and the ability to convey complex ideas clearly and concisely.
• Strong research skills and the ability to gather and synthesize information from diverse sources.
• Proficiency in MS Office Suite and other relevant software applications.
• Ability to work independently and as part of a team, with a commitment to meeting deadlines and producing high-quality work.
• Strong communication, leadership and organizational skills.

Qualifications

• Bachelor’s Degree in Business Administration, Logistics & Supply, or a related field
• At least 3 years’ experience in business development and coordination activities.
• At least 2 years’ experience in the proposal writing process, developing quotations with high success rates.
• Preferred experience in the fields of logistics and supply chain management, industry.
• Ability to multi-task and make decisions based on competing priorities.
• Ability to embrace diverse cultures and work.