Career Opportunities at Anti-Counterfeit Authority

JOB REFERENCE ACA/SRMA/8 

No of Positions: 6

ONE-YEAR CONTRACT (Basic salary range Kshs. 34,469 – Kshs. 58,433)

Job Specification

The Senior records management assistant is responsible to the Head of the Division/region for which the officer has been deployed to for: -

1. Receiving distributing issuing and recording files and letters
2. Ensuring proper maintenance of efficient filling system
3. Collecting distributing and issuing files to various officers
4. Maintaining an up-to-date movement of files register
5. process human resource statistical records
6. Capturing data for the Authority applications;
7. Handling receipts and other records and arrange them systematically in files; and
8. Drafting simple letters and perform other similar clerical duties
9. Keeping invoices receipts and other records safely. 

Person Specifications

1. Diploma in a relevant field
2. Proficiency in computer applications
3. Fulfilling the requirements of chapter six of the constitution.

OR

1. Relevant craft certificate from a recognized institution or its equivalent qualification and at least four years cumulative experience
2. Proficiency in computer applications
3. Fulfil the requirements of Chapter Six (6) of the Constitution.

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JOB REFERENCE: ACA/LO/6 (1 post) ONE-YEAR CONTRACT (Basic salary Kshs. 81,438 – Kshs. 107,805)

The senior Anti-Counterfeit Inspector is responsible to the principal Anti-Counterfeit Inspector and will: -

1. Be in charge of boarder points, airports, sea ports and any other duty station as may be assigned.
2. Implement the prosecution policies and procedures
3. Receive and act on complaints relating to enforcement of intellectual property rights;
4. Collect, collate analyze data and compile monthly quarterly and annual reports for onward transmission to the principal Anti-Counterfeit inspector
5. Liase with the authority’s legal office on legal matters
6. Receive, investigate and resolve consumer complaints on counterfeit goods and
7. Perform any other duty as may be assigned.

Person Specifications

For Promotion/appointment to the grade of Anti-Counterfeit Inspector, a person must have: -

1. Bachelor’s degree in Criminology, Social Science, Business Administration or its equivalent from a recognized institution
2. a minimum period of four (4) years relevant cumulative work experience
3. Proficiency in computer applications; and
4. Fulfil the requirements of Chapter Six (6) of the Constitution

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JOB REFERENCE: ACA/LO/6 

ONE-YEAR CONTRACT (Basic salary Kshs. 81,438 – Kshs. 107,805)

Job Specification

The Legal Officer is responsible to the Senior Legal Officer and will be: -

1. Compiling monthly reports on all cases being handled by the Authority;
2. Ensuring that all the documents received by the Authority are properly stamped, commissioned and registered;
3. Administering legal matters in the Authority;
4. Maintaining a register on loans and debts by the Authority and staff;
5. Provide legal advice;
6. Attending court on behalf of the Authority; and
7. Performing any other duty as may be assigned by the management.

Person Specifications

For appointment to the grade of a Legal Officer, the officer must have: -

1. Bachelor of Law degree from a recognized institution;
2. Proficiency in computer applications; and
3. Fulfil the requirements of Chapter Six (6) of the Constitution

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JOB REFERENCE: ACA/DDPQA/3 

ONE-YEAR CONTRACT (Basic salary range Kshs. 154,439 - Kshs. 280,339)

Job Specification

The Deputy Director, Planning & Quality Assurance is responsible to Director Research, Policy & Quality Assurance for: -

1. Preparing board papers;
2. Coordinating implementation of the Authority’s policies and plans through stakeholder engagements and other relevant fora;
3. Coordinating development of a robust performance management system and oversee implementation of performance contracts as well as their monitoring and evaluation at all levels;
4. Coordinating preparation of quarterly and annual performance contract reports;
5. Coordinating development of systems, policies and QMS procedures;
6. Coordinating the planning process and monitor implementation of corporate plans and strategies;
7. Communicating the corporate strategy of the Authority effectively to all the stakeholders (external and internal);
8. Coordinating feasibility studies for any planned projects, programmes and activities;
9. Reviewing implementation of projects, programmes and activities;
10. Coordinating resource mobilization to support the Authority’s operations;
11. Perform any other duties which may be assigned.

Person Specifications

For appointment to the grade of Deputy Director Planning & Quality Assurance, a person must have: -

1. A Master’s degree in Public Policy, Administration, Economics, Education, Sociology or related disciplines;
2. A Bachelor’s degree in Education, Economics, Statistics, Sociology, or related disciplines;
3. A minimum period of ten (10) years relevant cumulative work experience;
4. At least five (5) years relevant work experience in management;
5. Proficiency in computer applications; and
6. Fulfil the requirements of Chapter Six of the Constitution

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JOB REFERENCE: ACA/SIA/5 (1 post) ONE-YEAR CONTRACT (Basic salary range Kshs. 98,958 – Kshs. 129,480)

Job Specification

The Senior Internal Audit & Risk Assurance Officer is responsible to the principal, Internal Audit & Risk Assurance Officer for: -

1. Carrying out routine Audits in accordance to policies and procedures.
2. Preparing timely and accurate reports.
3. Participating in preparation of audit procedures of a given assignment in collaboration with supervisors
4. Drafting audit reports on assignment for review with supervisor
5. Carrying out audit tests and procedures as instructed
6. Carrying out verifications of payment documents as per approved procedures
7. Checking maintenance of accurate accounting records
8. Conducting special audit assignments as assigned
9. Participating in preparation of annual audit programme.
10. Perform any other duties as may be assigned.

Person Specifications

For appointment to this grade, an officer must have: -

1. Master’s degree in Business Administration or related disciplines;
2. Bachelor’s degree in Commerce, Business Administration, Economics, Statistics, Sociology, or related disciplines;
3. obtained Certified Public Accountants CPA(K) or its equivalent;
4. A minimum period of four (4) years relevant cumulative work experience;
5. Proficiency in computer applications; and
6. Fulfil the requirements of Chapter Six (6) of the Constitution.

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JOB REFERENCE: ACA/ SLO/5 

ONE-YEAR CONTRACT (Basic salary range Kshs. 98,958 – Kshs. 129,480)

Job Specification

The Senior Legal Officer is responsible to the Principal Legal Officer for: -

1. Co-ordinating the implementing the provisions of all the legislations administered by the Authority;
2. Facilitating out of court settlement between parties in a counterfeit matter;
3. Reviewing legal documents/instruments;
4. Preparing opinions and briefs papers and memoranda;
5. Providing legal advice;
6. Attending court on behalf of the Authority; and
7. Perform any other duty as may be assigned by the management.

Person Specifications 

For appointment to the grade of Senior Legal Officer, a person must have: -

1. Bachelor of Laws degree from a recognized institution;
2. Must be an advocate of the High Court of Kenya in good standing;
3. A minimum period of four (4) years relevant cumulative work experience;
4. Proficiency in computer applications; and
5. Fulfil the requirements of Chapter Six (6) of the Constitution

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JOB REFERENCE: ACA/DE/2 (1 post) ONE-YEAR CONTRACT (Basic salary range Kshs. 180,093 - Kshs. 331,013)

Job Specification

The Director Enforcement is responsible to the Executive Director for: -

1. Managing the core functions of enforcement Directorate;
2. Coordinating the development and implementation of short-, medium- and long-term institutional strategies in enforcement;
3. Coordinating the preparation of respective board papers;
4. Supervising, training and developing the staff in the department;
5. Coordinating and supervising field enforcement services;
6. Overseeing preparation of work plans and budgetary proposals and proper management of the resources allocated to the department;
7. Coordinating and overseeing the timely preparation of quarterly and annual reports and papers for the Board on matters relating to enforcement issues;
8. Initiate policy research on enforcement issues;
9. Prepare briefs, papers and memoranda;
10. Develop strategies for stakeholder consultations and engagements;
11. Be responsible for the implementation and realization of the department’s strategic plans & objectives and performance appraisal systems in the department;
12. Be responsible for coordination of investigations of cases arising out of Enforcement of the Act; and
13. Perform any other duties which may be assigned.

Person Specifications

For appointment to the position of Director Enforcement, a person must have:

1. A Master’s degree in Social Sciences, Business Administration or its equivalent from a recognized institution;
2. A Bachelor’s degree in Social Science, Business Administration or its equivalent from a recognized institution;
3. Professional qualification and membership to a professional body where applicable;
4. A minimum period of twelve (12) years’ cumulative work experience;
5. At least six (6) years relevant work experience in management
6. Proficiency in computer applications; and
7. Fulfil the requirements of Chapter Six (6) of the Constitution.

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JOB REFERENCE: ACA/DIA/2 (1 post) ONE-YEAR CONTRACT (Basic salary range Kshs. 180,093 –Kshs. 331,013)

Job Specification

The Director, Internal Audit and Risk assurance is responsible to the Audit & Risk Committee functionally and administratively to the Executive Director for: -

1. Managing the core functions of the Internal Audit and Risk Directorate
2. Coordinating implementation of the vision, mission, set goals and objectives of the Authority;
3. Coordinating the preparation of respective board papers;
4. Oversees the development and continuous review and assessment of the internal audit and corporate risk management strategies, policies, guidelines, procedures and frameworks;
5. Coordinates the development and implementation of a flexible risk based annual internal audit plan using risk-based support models and methodologies;
6. Provides leadership in the establishment and implementation of an integrated internal audit system in accordance with Sec 73 of the Public Finance Management Act 2012 and International Auditing Standards;
7. Monitors the efficiency of operations within the organization and ensures that all Authority’s resources are utilized prudently and optimally;
8. Provides oversight of other controls and monitoring functions related to risk management, compliance, security, ethics, and environmental issues;
9. Coordinates audit reviews of the effectiveness of risk management process and the adequacy of internal controls in the Authority;
10. Advises the management on organizational changes through formulation of new policies and procedures emanating from audit engagements;
11. Oversees audit programs and testing procedures to ensure appropriateness for the areas in scope to conform to regulation, policies, departmental procedures, and professional standards;
12. Oversees performance of scheduled, ad hoc audit investigations and forensic audits as may be required and submits reports of findings to the Audit and Risk Committee of the Board;
13. Coordinates follow-up audits to ensure implementation of audit recommendations;
14. Oversees divisional capacity building by organizing periodic training workshops to promote awareness of governance, risk management, and internal controls among the Authority’s stakeholders;
15. Coordinates the development and implementation of fraud and unethical behavior prevention programs driven by risk-based support;
16. Oversees the preparation of annual and performance reports in regards to Risk and Audit;
17. Oversees the preparation of Risk and Audit reports to the Authority’s Management and to the Board Risk and Audit committee;
18. Coordinates performance of special analyses and reviews, including compliance, instances of alleged fraud and unethical misconduct by the employees of the Authority; and
19. Coordinates the reviewing of reports on the accuracy, timeliness and relevance of the financial and other organizational information that is provided for management.

Person Specifications

For appointment to the position of Director, Internal Audit and Risk Assurance, a person must have: -

1. A Master’s degree in Social Sciences, Business Administration or its equivalent from a recognized institution;
2. A Bachelor’s degree in Social Science, Business Administration or its equivalent from a recognized institution;
3. Professional qualification and membership to a professional body where applicable;
4. A minimum period of twelve (12) years’ cumulative work experience;
5. At least six (6) years relevant work experience in management;
6. Proficiency in computer applications; and
7. Fulfil the requirements of Chapter Six (6) of the Constitution

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JOB REFERENCE: ACA/ED/1 (1 post) ONE-YEAR CONTRACT (Basic salary range Kshs. 180,000 - Kshs. 340,000)

Job Specification

The Executive Director will be responsible to the Board in implementing the Authority’s Policy on fighting Counterfeiting; managing day to day activities of the Authority; and identifying, formulating and recommending strategic issues to the Board. The Executive Director will be answerable to the Board of Directors and will: -

1. Be the Secretary to the Board (until the enabling legislation is amended to conform to Mwongozo);
2. Identify, formulate and recommend strategic issues to the Board;
3. Ensure the implementation and management of the Authority’s vision, mission, set goals and objectives;
4. Be responsible for the day-to-day management of the affairs of the Authority;
5. Be responsible to the Board generally for the implementation of the Anti-counterfeit Act;
6. Be the custodian of the Authority’s common seal;
7. Ensure that policy matters of the Authority are in line with those of Government generally, and in particular concerning counterfeit goods;
8. Formulate and implement the Authority policies;
9. Liaise with other agencies on matters related to sourcing of funds and the Authority’s resource requirements;
10. Ensure a positive corporate image of the Authority;
11. Advise the Board on policy and strategic changes necessary to facilitate protection of intellectual property rights in Kenya through enforcement of the Act;
12. Liaise with other institutions enforcing the Act;
13. Initiate the development of the Authority’s strategic plan, work plan and budget and presenting the same for approval by the Board;
14. Ensure the national objectives for which the Authority is set up are pursued;
15. Advise the Board on any necessary measures that are needed to be undertaken to enable the Authority function effectively and efficiently;
16. Ensure that a conducive environment is created within the Authority to spur individual and collective efforts in the discharge of the Authority’s activities;
17. Prepare and submit in writing to the Board quarterly and annual progress reports on the activities of the Authority;
18. Perform any other duty as may be required by the Board in accordance with the Anti- Counterfeit Act, 2008 any subsidiary legislation made thereunder and any other written law.

Person Specifications 

For appointment to the position of Executive Director, a person must have:

1. A Master’s degree in Law, Science, Social Science, Information Technology, Business Administration or its equivalent from a recognized institution;
2. A Bachelor’s degree in Law, Science, Social Science, Information Technology or Business Administration or its equivalent from a recognized institution;
3. Professional qualification and membership to a professional body;
4. At least fifteen (15) years’ working experience.
5. At least seven (8) years’ relevant work experience in management;
6. Leadership course lasting not less than four (4) weeks from a recognized institution;
7. Proficiency in computer applications; and
8. Fulfil the requirements of Chapter Six (6) of the Constitution