Career Opportunities at Pwani University

REF: PU/ADV/01/03/2023

JOB PURPOSE:

The officer will be reporting to the Deputy Vice Chancellor (Administration, Finance and Planning) and will be Responsible for organizing, controlling, administrative and financial functions of the University.

REQUIREMENTS

Academic Qualification

• The candidate must have a Ph.D. degree in any academic field.

OR

• A Masters degree in Human Resource Management, Finance, Business Administration, Accounting or Law.

Other Requirements

• Applicants should obtain clearance from the Higher Education Loans Board (H.E.L.B), Ethics and AntiCorruption Commission (EACC), Kenya Revenue Authority, Credit Reference Bureau (CRB) and a valid certificate of Good Conduct from the Kenya National Police Service.
• Have high ethical standards, integrity, accountability and professionalism, and good stewardship and comply with the requirements of Chapter six of the Kenya Constitution 2010.

Experience

Interested candidates must:-

• At least twelve (12) years of continuous university service; three (3) of which must have served as Deputy Registrar (A&F) or equivalent, with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
• Have sound knowledge of Financial Management and demonstrate skills of effectively coordinating and overseeing Finance and Administrative Functions in a large organization.
• Have a good understanding of University functions and procedures, and experience in Financial, Human Resource and Procurement Management.
• Have a proven record of successful supervisory experience in a people-oriented environment.
• Be familiar with the formulation and provision of guidelines on planning and management of University services.
• Demonstrate evidence of administrative leadership.
• Demonstrate a clear understanding of the Universities Act 2012, Statutes, Policies and other Regulations related to Academic and Administrative functions of a University.
• Have an in-depth knowledge of Quality Management Systems, Performance contracting, ISO procedures, University Administrative policies and Procedures.
• Be conversant with modern Information, Communication Technology; demonstrate creativity in evolving innovative strategic management trends, and an understanding of government policies as well as Human Resource policies.

Key Responsibilities

The Officer will perform the following duties and responsibilities

• Oversee the smooth running of the various sections in the Administration, Finance and Planning Division as stipulated in the Statutes.
• Responsible for planning, policy formulation and general administration of the various administrative activities in the University administration
• Manage various departments within the Administration, Finance and Planning Division with regard to the legal requirements and regulations governing the management and administration of University resources in general and within their respective departments.
• Coordinate and monitor planning, development, maintenance and repair of existing physical infrastructure facilities.
• Coordinate the development of the University Master Plan and procurement plans;
• Coordinate performance contracting, measurement and monitoring, strategic planning.
• Provide secretarial services to the University Management Board
• Participate in preparation of the University budget.
• Handle office allocation and staff housing matters.
• Perform any other duty as assigned by the Head of Department

Skills

Applicants should possess the following:-

• Ability to plan and adapt to change
• Knowledge of financial management
• Leadership Skills
• Computer literacy Skills
• Team building and team work.
• Interpersonal Skills
• Communication Skills
• Managerial Skills
• Organisational Skills
• Have knowledge and ability to use E.R.P (Enterprise Resource Planning) systems.

go to method of application »

REF: PU/ADV/12/03/2023

Academic Qualifications

The candidate must have a minimum of a Bachelor’s degree in any field of study from a recognized University

Other Requirements

In addition applicants should show:

• Active involvement/Continental/Regional/National/Local/Community activities

Experience

• Candidates with relevant experience will have an added advantage.
• In addition, applicants should;
• Be registered by the relevant professional body (where applicable)
• Demonstrate community involvement (e.g. Member of BOG,SMC etc.)

Knowledge and Competencies

Applicants

• Must be computer literate and have knowledge of operating standard office equipment with demonstrated ability to perform a wide range of administrative and office support duties
• Should have excellent verbal and written communication skills
• Should have knowledge in minute taking and writing skills
• Should possess the ability to prioritize projects and attention to details
• Good interpersonal skills
• Team work skills
• Have basic understanding in ISO

Key responsibilities

Responsibilities will include but not limited to:

• To provide administrative and functional support to the relevant department/Section for the purpose of ensuring efficiency and effectiveness in operations of the specific functional areas.
• Liase with immediate supervisor on a regular basis for purposes of proper planning and coordination of studies in the office to ensure that all duties are well attended to appropriately.
• Assist in planning, scheduling, preparing and coordination of meetings, conferences, exhibitions and open days by handling logistics to ensure smooth operations
• Assist in carrying out research/survey in various areas of interest by sourcing for data either internally or externally as directed by the supervisor to aid in decision making.
• Act as point of contact for both internal and external clients to ensure customer, staff and students are attended to in an orderly fashion and that there is maximum customer satisfaction
• Assist with proof reading of documents for accuracy
• Data entry of information for easy analysis and generation of reports.
• Assist in making written and verbal follow ups on requests and assignments for timely execution of administrative duties.
• Prepare correspondences including memos and letters to relay feedback and make inquiries
• Provide secretariat services to committees/boards and record keeping and minutes taking in meetings.
• Provide general administrative and clerical support including mailing, scanning, faxing and copying.
• Maintain a good filing system for documents and records generated
• Assist in developing procedures and standards in the relevant Department/section
• Perform any other duty as directed by the immediate supervisor

go to method of application »

REF: PU/ADV/10/03/2023

This is an entry position in this cadre in the University, and appointment is either on permanent and pensionable terms, or on a two (2) year renewable performance-based contract depending on age,
citizenship and any other reason.

Academic Qualifications

• The candidate must have a minimum of Diploma in Clinical Medicine and Surgery or its equivalent from a recognized institution. In addition the candidate must be registered with a relevant professional body.

Experience

• The candidate must have a minimum of three (3) years post internship relevant work experience in a busy hospital.

Skills and knowledge

• The candidate must have skills in:
• Organization skills
• Good interpersonal skills
• Good communication skills
• Team building and team work
• Supervisory skills

Duties and responsibilities

Duties and responsibilities of the Clinical Officer Grade C will include but not limited to:

• Examination of patients and making diagnosis
• Prescribing relevant drugs for patients
• Making requests for laboratory investigations
• Carrying out Clinical Counselling
• Referring patients for senior review or specialist test
• Attending to emergency cases that may occur among Pwani University staff
• May assist the nurse in suturing and intravenous drug administration
• Assisting in the preparation of the hospital annual budget
• Any other duty as assigned by the Head of Section/ Department

go to method of application »

REF: PU/ADV/13/03/2023

This is an entry position in this cadre in the University, and appointment is either on permanent and pensionable terms, or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Academic Qualifications

• The candidate must have a Diploma in Secretarial Studies from KNEC or equivalent qualifications from a recognized institution.
• The candidate must have passed the following seven subjects offered by KNEC
• Shorthand III (80w.p.m)
• Typewriting III (50w.p.m)
• Computerized Document Processing III
• Business English III/Communication III
• Office practice III
• Commerce III
• Office Management III/Office Administration and management III
• Secretarial Duties III

In addition the candidate must have :

• Certificate in computer applications from a recognized institution
• Practical knowledge of ISO

Experience

The candidate should experience in carrying out the following duties and responsibilities:

• Recording dictation in shorthand and transcribing it in typewritten form
• Processing data
• Managing e office
• Security of office records, documents and equipment
• Managing office petty cash
• Handling telephone calls and appointments

Skills and knowledge

The candidate must have skills in:

• Organisational skills
• Interpersonal skills
• Good communication skills
• Team work
• Practical knowledge of ISO

Duties and responsibilities

Duties and responsibilities of the Tourism Technician Grade C will include but not limited to:

• Recording dictation in shorthand and transcribing it in typewritten form
• Processing data
• Managing e office
• Security of office records, documents and equipment
• Managing office petty cash
• Handling telephone calls and appointments
• Any other duty as assigned by the Head of Section/ Departmen

go to method of application »

REF: PU/ADV/11/03/2023

This is a middle – level position in this cadre in the University, and appointment is either on permanent and pensionable terms, or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Academic Qualifications

• The candidate must have a minimum of a Bachelor’s degree in Sports Management or in Physical and Health Education or its equivalent from a recognized institution.

Experience

• The candidate MUST be physically fit and served for three (3) years as a Deputy Sports Officer (Grade or its equivalent in an institution of higher learning or a reputable sports club or have relevant work experience with proven integrity, honesty, independence, innovativeness and compliance to deadlines

Skills and knowledge

The candidate must have skills in:

• First Aid
• Leadership
• Good Public relations
• Good communication
• Driving and riding
• Computer applications
• Team building and team work
• Swimming and diving and other various sports and games activities

Duties and responsibilities

Duties and responsibilities of the Sports Development Officer Grade C will include but not limited to:

• Responsible for sports, recreation and health activities and implementation
• Responsible for managing sports and recreational resources and facilities
• Coordinating, delivering and implementation of sports and recreational activities
• Responsible for activities of health and fitness issues and promoting participation in sports, particularly amongst underrepresented groups.
• Maintaining records and producing written reports of sports activities
• Attending meetings, seminars and conferences for sports and recreation activities
• Support student and staff clubs in coaching and training various sports disciplines
• Maintaining links with county, regional and national sporting representatives and organizations
• Offering coaching, training, developing and managing coaches and volunteer staff and supervision when appropriate.
• Any other duty as assigned by the Head of Section/ Department

go to method of application »

REF: PU/ADV/08/03/2023

This is a training position. Appointment to this position is on a two (2) year contract, renewable once based on performance.

REQUIREMENTS

Academic Qualifications

Applicants must be:

• A holder of Bachelor’s Degree and a Master’s degree in Environmental Science or its equivalent from an accredited and recognized university.
• Registered or registerable for a Doctor of Philosophy (PhD) or equivalent Doctoral Degree

Qualification.

• Registered or registerable with a relevant professional body (where applicable)

Experience

• Should have at least three (3) years relevant work experience

Skill

• Applicants should demonstrate potential for university teaching and/or research

Publications

• Applicants with relevant publications will be an added advantage

Responsibilities will include but not limited to:

• Identify research needs in society in order to inform potential areas of research and contribute to the body of knowledge.
• Develop and write proposals to inform and justify the need for research and source for funds in accordance to donor regulations and ethical standards.
• Conduct research by implementing objectives through use of relevant methods to increase in the body of knowledge.
• Disseminate and share research findings through to inform an influence policy and provide solutions to societal needs
• Aid the University to meet its mandate white contributing to individual development and standing of the University in research matters.
• Grade and supervise undergraduate and post graduate students to conduct their research in accordance to ethical and quality standards.
• Develop and review institutional curricula to ensure quality and cater for advancement in the body of knowledge and meet market needs.
• Prepare for lectures for systematic and effective delivery of content. 

go to method of application »

REF: PU/ADV/07/03/2023

This is a training position. Appointment to this position is on a two (2) year contract, renewable once based on performance.

REQUIREMENTS

Academic Qualifications

Applicants must be:

• A holder of Bachelor’s Degree and a Master’s degree in Crop Science or its equivalent from an accredited and recognized university.
• Registered or registerable for a Doctor of Philosophy (PhD) or equivalent Doctoral Degree

Qualification.

• Registered or registerable with a relevant professional body (where applicable)

Experience

• Should have at least three (3) years relevant work experience

Publications

• Applicants with relevant publications will be an added advantage

Responsibilities will include but not limited to:

• Identify research needs in society in order to inform potential areas of research and contribute to the body of knowledge.
• Develop and write proposals to inform and justify the need for research and source for funds in accordance to donor regulations and ethical standards.
• Conduct research by implementing objectives through use of relevant methods to increase in the body of knowledge.
• Disseminate and share research findings through to inform an influence policy and provide solutions to societal needs
• Aid the University to meet its mandate white contributing to individual development and standing of the University in research matters.
• Grade and supervise undergraduate and post graduate students to conduct their research in accordance to ethical and quality standards.
• Develop and review institutional curricula to ensure quality and cater for advancement in the body of knowledge and meet market needs.
• Prepare for lectures for systematic and effective delivery of content. 

go to method of application »

REF: PU/ADV/06/03/2023

This is a training position. Appointment to this position is on a two (2) year contract, renewable once based on performance.

REQUIREMENTS

Academic Qualifications

Applicants must be:

• A holder of Bachelor’s Degree and a Master’s degree in Animal Science or its equivalent from an accredited and recognized university.
• Registered or registerable for a Doctor of Philosophy (PhD) or equivalent Doctoral Degree

Qualification.

• Registered or registerable with a relevant professional body (where applicable)

Experience

• Should have at least three (3) years relevant work experience

Publications

• Applicants with relevant publications will be an added advantage

Responsibilities will include but not limited to:

• Identify research needs in society in order to inform potential areas of research and contribute to the body of knowledge.
• Develop and write proposals to inform and justify the need for research and source for funds in accordance to donor regulations and ethical standards.
• Conduct research by implementing objectives through use of relevant methods to increase in the body of knowledge.
• Disseminate and share research findings through to inform an influence policy and provide solutions to societal needs
• Aid the University to meet its mandate white contributing to individual development and standing of the University in research matters.
• Grade and supervise undergraduate and post graduate students to conduct their research in accordance to ethical and quality standards.
• Develop and review institutional curricula to ensure quality and cater for advancement in the body of knowledge and meet market needs.
• Prepare for lectures for systematic and effective delivery of content.