Secretary Grade A - 4 Positions at Pwani University

REF: PU/ADV/13/03/2023

This is an entry position in this cadre in the University, and appointment is either on permanent and pensionable terms, or on a two (2) year renewable performance-based contract depending on age, citizenship and any other reason.

Academic Qualifications

• The candidate must have a Diploma in Secretarial Studies from KNEC or equivalent qualifications from a recognized institution.
• The candidate must have passed the following seven subjects offered by KNEC
• Shorthand III (80w.p.m)
• Typewriting III (50w.p.m)
• Computerized Document Processing III
• Business English III/Communication III
• Office practice III
• Commerce III
• Office Management III/Office Administration and management III
• Secretarial Duties III

In addition the candidate must have :

• Certificate in computer applications from a recognized institution
• Practical knowledge of ISO

Experience

The candidate should experience in carrying out the following duties and responsibilities:

• Recording dictation in shorthand and transcribing it in typewritten form
• Processing data
• Managing e office
• Security of office records, documents and equipment
• Managing office petty cash
• Handling telephone calls and appointments

Skills and knowledge

The candidate must have skills in:

• Organisational skills
• Interpersonal skills
• Good communication skills
• Team work
• Practical knowledge of ISO

Duties and responsibilities

Duties and responsibilities of the Tourism Technician Grade C will include but not limited to:

• Recording dictation in shorthand and transcribing it in typewritten form
• Processing data
• Managing e office
• Security of office records, documents and equipment
• Managing office petty cash
• Handling telephone calls and appointments
• Any other duty as assigned by the Head of Section/ Departmen