Career Opportunities at Summit Human Resource & Marketing Consultant

Salary: KES 50,000 per month
Job Purpose

• Summit Human Resource & Marketing Group Ltd is seeking a highly organised, professional and proactive Executive Assistant to provide comprehensive administrative, coordination and executive support to the Managing Director.
• The successful candidate will act as a key link between the Managing Director, clients, employees, business partners and other stakeholders, ensuring that daily activities, appointments, communication and follow-ups are efficiently managed.

Key Responsibilities

Executive Support

• Manage the Managing Director\'s daily calendar, appointments and meetings.
• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, documents and presentations.
• Take meeting minutes and follow up on agreed action points.
• Remind the Managing Director of important deadlines, meetings and commitments.
• Assist with planning business trips, events and appointments.

Communication & Correspondence

• Handle emails, telephone calls, WhatsApp messages and other correspondence professionally.
• Draft letters, emails, reports, proposals and other business documents.
• Receive and respond to routine enquiries on behalf of the Managing Director.
• Ensure important communication is escalated promptly.
• Maintain professional communication with clients and business partners.

Business Development Support

• Assist the Managing Director with client follow-ups and business development activities.
• Research prospective clients, companies and business opportunities.
• Maintain a database of clients, prospects and business contacts.
• Follow up on proposals, quotations and pending client matters.
• Assist in preparing company profiles, presentations and proposals.

Administration

• Maintain organised physical and electronic records.
• Prepare and maintain reports and administrative documents.
• Coordinate office activities and administrative requirements.
• Monitor pending tasks and ensure timely follow-up.
• Assist in maintaining confidential company records.
• Coordinate communication between different departments.

Client & Stakeholder Coordination

• Receive and coordinate visitors and clients professionally.
• Liaise with clients, suppliers, consultants and business partners.
• Follow up on client requests and ensure they are directed to the relevant department.
• Maintain strong professional relationships with key stakeholders.

Confidentiality

• The Executive Assistant will have access to confidential business and client information and must maintain a high level of confidentiality, integrity and discretion at all times.

Qualifications & Requirements

• Diploma or Degree in Business Administration, Secretarial Studies, Office Administration, Management or a related field.
• Previous experience as an Executive Assistant, Personal Assistant, Office Administrator or similar role is an advantage.
• Excellent written and verbal communication skills.
• Strong organisational and time-management skills.
• Excellent computer skills, particularly Microsoft Word, Excel, PowerPoint and email.
• Good knowledge of professional business communication.
• Ability to manage multiple tasks and priorities.
• High level of professionalism and attention to detail.
• Ability to work independently and take initiative.
• Strong follow-up and coordination skills.
• Must be trustworthy, presentable and discreet.

Personal Attributes

The ideal candidate should be:

• Professional and well presented.
• Highly organised.
• Proactive and self-motivated.
• Reliable and punctual.
• Confident when communicating with senior executives and clients.
• Discreet and trustworthy.
• Detail-oriented.
• Flexible and adaptable.
• Able to work under pressure.
• Excellent at following up and getting things done.

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Initial Engagement: 3 Months
Remuneration: Commission-based for the first three months, based on successful business generated and services sold.

JOB PURPOSE

• Summit Human Resource & Marketing Group Ltd is seeking motivated, confident and results-oriented Sales Representatives to market and sell our professional business services to companies, organisations, institutions and individuals across Kenya.
• The successful candidates will be responsible for identifying potential clients, introducing Summit\'s services, generating leads, arranging meetings, preparing sales opportunities and converting prospects into paying clients.
• This is a nationwide opportunity, and candidates may operate within their preferred counties or regions.

KEY RESPONSIBILITIES

Business Development

• Identify and approach potential business clients within the assigned territory.
• Develop new business opportunities for Summit.
• Research companies that may require HR, recruitment, outsourcing, cleaning, property or other business services.
• Identify decision-makers such as Directors, CEOs, HR Managers, Administrators, Procurement Managers and Operations Managers.
• Build and maintain a strong sales pipeline.
• Generate new leads through field visits, telephone calls, WhatsApp, email, LinkedIn, referrals and networking.

TERRITORIES / REGIONS

• Recruitment will be considered from all regions of Kenya

EDUCATION

• Certificate, Diploma or Degree in Sales & Marketing, Business Administration, Human Resource Management, Commerce or a related field is an advantage.
• Relevant sales experience may be considered in place of formal qualifications.