Career Opportunities at World Food Programme (WFP)

JOB PURPOSE

• The Shipping Assistant will provide broad cross-functional support in a specific business stream and encompass both administrative and operational support responsibilities.

KEY ACCOUNTABILITIES (not all-inclusive)

• Monitor vessels expected time of arrival and in consultation ULEASES tool and shipping lines, prepare Weekly Shipping report and circulate to other WFP Offices and partners.
• Receive and record all incoming shipping documents for the expected vessels and check if they are in good order. In case of any missing document or error to promptly follow up with shipping Load Ports Forwarding Agents, keeping shipping HQ in copy.
• Share shipping documents for the expected arrivals with the nominated Clearing & Forwarding Agents, Superintendent, Protecting Agent and other notify parties for timely clearance of cargo from port.
• Draft and sent out shipping correspondences such as Letter of Instruction to clearing agents, superintended and other parties, waivers for any irregular charges by authorities or shipping lines or as may be required for smooth operation.
• Organize and participate vessel pre-arrival meetings for chartered ships including Somalia Time charter, days before vessel arrivals to ensure all parties are ready for sooth discharge / loading operation.
• Constantly follow up with Clearing and Forwarding agents on customs documentation processing for commodity delivery/dispatch/ export or re-export and update other WFP colleagues on the readiness for cargo loading/railage and coordination.
• Follow up GCMF sales and coordinate customs documentation with clearing agent for re-export.
• Make physical visits to customs offices and Port Authority to try and unlock any deadlocks encountered by Clearing & Forwarding Agents during documents processing through Customs.
• Maintain proper filing of shipping documents for easy of retrieval and reference; these include all correspondences and documents related to ships in their respective ship files attaching the superintendence reports.
• Access and update Vessel Arrival dates, Discharge Commence dates & Discharge Completion dates on real-time basis.
• Support on container and charter vessel allocation to different clearing agents and maintain a tracking report for the same.
• Coordinate the update of daily and weekly shipping reports done by clearing agents and cross-check for accuracy.
• Assist in preparing and producing various ad hoc reports that may be requested by management occasionally.
• Assist in digitalization and streamlining of shipping unit data for easy update and reference.
• Undertake cross – functional role to support vessel discharge and Time Charter loading at the port.
• Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education and Experience:

• Completion of secondary education. A post-secondary certificate in the functional area considered is desirable. or equivalent professional experience or extensive relevant shipping experience.
• Demonstrated experience in planning and organizing multiple tasks
• Experience with internal systems used to track current shipments, supplies, claims and food inventory.
• Experience in data analysis (on goods, funds, etc.) and reporting.
• Experience providing technical assistance with the use of internal systems.

Knowledge & Skills:

• Excellent communication, interpersonal and networking skills
• Well organized and detail oriented, able to work independently and on a team
• Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations

FUNCTIONAL CAPABILITIES

• Capability Name    Description of the behaviour expected for the proficiency level

Supply Chain Management and Optimization for Shipping    

• Demonstrates ability to critically assess existing activities within the Supply Chain and appropriately escalate and/or reach out to other Supply Chain Services to ensure that WFP is able to provide consistent and uninterrupted service to Country Offices, thus contributing to effective upstream coordination.

Planning, Project & Resource Mgmt    

• Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.

Information Management & Reporting    

• Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

Shipping Market Analysis, Contracting & Operational Execution    

• Demonstrates the ability to negotiate and manage small contracts/portions of larger contracts and execute operational plans within own teams, coordinating with and managing relevant parties within the S/C to achieve defined goals.

Shipping Performance Measurement & Quality Control    

• Demonstrates ability to enforce adherence to WFP's operating and quality standards within own teams to ensure that shipping operations are carried out in a high quality, safe, timely, and responsible manner.

Specialized Technical Knowledge in Shipping    

• Demonstrates ability to encourage increased utilization of shipping tracking systems to drive efficiency, minimize losses, and ensure on-time delivery of shipments to WFP beneficiary regions.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Identifies opportunities to improve shipping operations effectiveness.
• The incumbent will ensure effective and timely liaison with logistics counterparts at all stages of the operations.

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JOB PURPOSE

• Coordinate activities on the ground related to WFP Kenya’s work on Changing Lives, in line with WFP Kenya’s Changing Lives Transformation Fund (CLTF) investment implementation, to ensure the effective delivery of a productive safety net for transitioning Kenyan communities and refugees covered under the Shirika Plan from dependence on humanitarian assistance to self-reliance, economic empowerment and resilience.

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall supervision of the Head of Area Office, in close collaboration with the respective Head of Field Office, and in close coordination with WFP Kenya’s CLTF Coordination Team, the Programme Policy Officer will be responsible for the following tasks:

• Collaborate with UN and government partners to facilitate assessments meant to inform appropriate strategies and actions contributing to systematic empowerment and transitioning of local and refugee populations living in Turkana, Garissa and other Counties to be more resilient and receiving social protection services in line with the CLTF agenda of self-reliance.
• Collaborate with Area Offices, Field Offices and SO teams to undertake stakeholder mapping integrating key development and humanitarian partners, government institutions, and local communities (refugee and host) to identify focus areas, define areas of work and collaboration, and identify entry points for livelihood investments.
• Contribute to the development of an “incentivization strategy” for vulnerable households to encourage their shift from unconditional assistance to a conditional humanitarian assistance programme, complemented by resilience and economic empowerment initiatives.
• Guide and lead in community engagement, beneficiary mapping, targeting processes to tailor the development of differentiated assistance packages (incl. a new Cash Plus Resilience and Economic Empowerment Package) to meet the needs of both the Kenyan local population and refugees in the catchment area around the new municipalities of Dadaab and Kakuma, as well as potentially in other areas. This process will include participating in the development and management of an inter-agency recourse mechanism to manage complaints and feedback for onward action.
• In liaison with other UN agencies and the government effectively participate and contribute significantly to the development of a framework that is based on agreed parameters that recommends the appropriate packages for households and individuals based on their assessed socio-economic and other relevant profiles that will enable them to build their resilience and economic empowerment.
• Contribute to and tailor the design and roll-out of the associated assistance (incl. Cash plus) to the changing context conditions and needs of vulnerable communities on the ground, by leveraging government’s investments expanding social protection and linking those to activities that promote resilience building, economic empowerment, livelihood development and transition.
• Engage in policy advocacy processes aimed at strengthening national and county legal frameworks, policies, and social protection programmes, as well as registration of vulnerable Kenyans and refugees into government’s Enhanced Single Registry.
• Engage in policy advocacy processes related to the implementation of the Shirika Plan with the county government and negotiate how the assistance packages for Kenyans and refugees can best be linked to Kenya’s existing programmes (e.g. Hunger Safety Net Programme (HSNP), Economic Inclusion Programme, Resilience Programmes).
• Contribute to the coordination of WFP’s activities regarding the humanitarian-development nexus in Turkana and Garissa Counties, while ensuring alignment with wider programme policies and guidance.
• Develop and coordinate data gathering and monitoring systems ensuring that rigorous quality standards are maintained. In coordination with the CLTF research and learning technical working group, oversee the capturing of evidence and lessons learned to inform the CLTF research and learning agenda.
• Represent WFP in relevant technical and sector committees under the Kalobeyei and Garissa Socio Economic Development Plans (KISEDP and GISEDP) which are part of the Shirika Plan and identify issues that need to be channeled for policy engagement with government.
• Identify and document lessons learned. On a regular basis, scan and identify catalytic opportunities for effective cross-fertilization based on existing and new investments led by the Government, multilateral actors and private sector and recommend them for consideration by CLTF Coordination Team. At local / county level, lead the implementation and tracking of results and priorities envisaged within the CLTF implementation plan and ensure WFP delivers on its commitment.
• Support the development and management of partnerships to ensure smooth roll-out of the above activities.
• Other duties as required and assigned.

STANDARD MINIMUM QUALIFICATIONS

Education and Experience:

• Three (3) years post graduate relevant professional experience with Master’s degree in International Affairs, Economics, Nutrition, Health, Agriculture, Environmental Science, Social Sciences, or other field relevant to international development assistance.

OR

• Five (5) years of post-graduate relevant professional experience with a first university degree in International Affairs, Economics, Nutrition, Health, Agriculture, Environmental Science, Social Sciences, or other field relevant to international development assistance.
• At least 3 years of progressively responsible work experience in both humanitarian and development assistance to local, displaced populations and refugees.
• Demonstrated experience in providing technical assistance for the design and implementation of social protection and resilience programmes at national or county level, in coordination with government.
• Experience in integrated programme management, particularly in the areas of refugee transition, resilience building, economic empowerment, and social protection.
• Analytic thinking and experience in evidence generation and knowledge management.
• Experience in troubleshooting and solving operational issues.
• Experience in advocacy and policy dialogue.

Knowledge and skills:

• Strong written and oral communication skills.
• Coordination and stakeholder engagement skills.
• Ability to develop and maintain relationships with a range of individuals to provide a high-quality support service.
• Ability to maintain confidentiality.
• Substantive analytical skills.

Language:

• Fluency in both oral and written English.

FUNCTIONAL CAPABILITIES
Capability Name    Description of the behaviour expected for the proficiency level
Programme Lifecycle & Food Assistance    

• Displays ability to identify the main hunger problem at the national or subnational level to design and implement context-specific programmes that integrate complex analysis and the full range of food assistance tools.

Transfer Modalities (Food, Cash, Voucher)    

• Demonstrates ability to analyse and consolidate quantitative and qualitative information from different sources (e.g., market studies) to inform transfer modality selection and programme development.

Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.)    

• Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring.

Emergency Programming    

• Displays ability to translate understanding of programme principles in emergencies and protracted conflict situations into relevant, effective, and context specific approaches.

Strategic Policy Engagement w/ Government

• Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government owned food and nutrition security programmes.

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JOB PURPOSE

• To provide efficient and safe transportation of authorized personnel and/or commodities. 

KEY ACCOUNTABILITIES (not all-inclusive)

• Provide transportation of authorized personnel including translation of basic conversations from/to the local language, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services.
• Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorised destinations.
• Responsible for accurate maintenance of the vehicle log books, and daily reporting to the supervisor on mechanical status, to ensure efficient vehicle use and fuel consumption supporting accurate accounting and cost-efficiency.
• Responsible that the assigned vehicle is kept clean and in a good condition including all equipment, the maintenance is done on time, vehicle is fully equipped with required travel authorisations and supplies, and any mechanical issues are reported to the supervisor to ensure safe and efficient services.
• Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
• Outside driving duties, perform basic office related tasks such as filing, photocopying and maintaining stores when required including delivery/collection of various items, mailing service and payment of office telephone and other bills to ensure administrative support to clients.

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education plus a valid driver’s license/certification to operate assigned vehicle following local rules and regulations.
• Experience:  Minimum one year of work experience as a Driver, preferably in an international organization, embassy or UN system with a demonstrated safe driving record. 
• Experience in defensive driving is desirable.

Knowledge & Skills:

• Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads/waterways and conditions, and security issues.
• Knowledge of the vehicle loading capacity and other parameters.
• Knowledge of safety standards and safety equipment (e.g. fire extinguishers, buoyant wearable safety devices, etc.).
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Basic skills to assist in case of emergency, knowledge of first aid basic methods.
• Knowledge and ability to use radio, email, telephone and other applications.
• Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.
• Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact.

Language: Fluency in both Oral and Written English.