Careers at CDL Human Resource

The Operations & Office Administrator will serve as the operational backbone of the organization,responsible for managing day-to-day office functions, supporting the leadership team, and ensuring smooth coordination across departments. This role requires someone who thrives in a fast-pacedenvironment, possesses strong organizational skills, and can handle multiple responsibilities with professionalism and discretion.

Key Responsibilities

Office Management

• Oversee daily office operations and ensure a well-organized, professional work environment.
• Manage office supplies inventory, procurement, and vendor relationships.
• Coordinate maintenance and repairs for office equipment and facilities.
• Implement and maintain efficient filing systems (physical and digital).

Administrative Support

• Provide comprehensive administrative support to the CEO and senior management.
• Prepare correspondence, reports, presentations, and other business documents.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Handle incoming calls, emails, and visitors, ensuring prompt and professional responses.

Operations Coordination

• Assist in tracking and managing project timelines and deliverables.
• Monitor compliance with company policies, procedures, and legal requirements.

Logistics & Fleet Coordination

• Oversee company vehicles and motorbikes, ensuring proper fuel usage and tracking.
• Reconcile fuel payments and vehicle accounts.
• Track inspections, insurance renewals, and logbook updates.
• Book vehicle inspections and handle renewals ahead of due dates.

HR & Team Support

• Assist with staff onboarding, orientation, and maintaining employee records.
• Coordinate HR administrative tasks including leave management and attendance tracking.
• Organize team events, meetings, and staff welfare initiatives.

Education

• Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience

• 2–4 years of proven experience in an administrative or operations role.
• Previous experience in real estate, property management, or a related industry is an added advantage.

Technical Skills

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with property management software or CRM systems is a plus.
• Ability to use digital collaboration tools (e.g., Google Workspace, Slack, Zoom).

Core Competencies

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of integrity, confidentiality, and professional judgment.
• Problem-solving mindset with a proactive, can-do attitude.
• Ability to work independently and as part of a team.

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Job Description

• Competently perform machine operation functions.
• Test the machine before main work begins to be sure that it’s in good condition for production
• Competently Perform daily equipment autonomous maintenance activities: - Daily cleaning, checking, lubricating and tightening to prevent deterioration. Record the results of daily inspections in the provided machine check sheets.
• Account for your Shift production by ensuring that all products are weighed and properly recorded. During local/fine points production, 45k or 75% of the machine’s target should be packed.
• Timely/real time updating of the PDS (Production data sheet) to ensure accurate capturing of all downtime, scrap and production.
• Monitor machines during production to ensure optimum running
• Periodic inspections or equipment diagnosis to measure deterioration
• Load Components into the Machine Hoppers as required
• Promptly report to the process optimizer/technician in case of any machine malfunction and raise a works order request.
• Strictly adhere to the laid down safe working procedures while carrying out your Responsibilities-Remember ‘Safety First ‘in whatever you do
• Assist in performing color changeovers
• Ensure that allocated machine is producing quality products by managing periodic checks on output
• No mix-up of components during production runs-Use the right components without fail.
• Promptly liaise with the Process Optimizer/Q.C Inspector in case of any off-spec component and ensure an internal customer complaints form is raised.
• Avoid generation of waste by doing the right things first time and segregating accordingly.
• Any unavoidable waste generated should be segregated, booked in the PDS and put in the respective crates.
• Use all the safety gears/PPEs provided as required.
• Comply with all OHS/EHS stipulated rules/Regulations
• Attend and participate in daily safety briefings
• Adhere to Good Housekeeping and defined 5S practices always.
• Follow stipulated work procedures and SOPS.
• Promptly report any hazard to the shift process optimizer.
• Conduct smooth and meaningful hand over to the incoming machine operator—to be done at the workstation.
• Update all the relevant documents e.g. PDS sheets & machine check sheets.

Requirements

• Minimum KCSE D+ and a certificate in Engineering or a production related field
• Diploma in any production related filed is an added advantage
• 3 years’ experience as an operator
• Strong knowledge of local, state, and federal health and safety regulations
• Strict adherence to company standards and safety procedures
• A depth understanding of business process and principles
• Attention to detail and familiarity with industrial equipment
• Excellent physical condition and coordination