Careers at Royal Mabati Factory

The Procurement Assistant supports day-to-day procurement operations by assisting in sourcing, order processing, documentation, and supplier follow-up. The role ensures timely availability of materials, accuracy in procurement records, and compliance with procurement procedures to support smooth operational performance.

Key Skills & Qualifications: Education and Experience

• Diploma or degree in Procurement, Supply Chain, Business Administration, or related field.
• Professional certification (KISM, CIPS) is an added advantage.
• 1-2 years' experience in procurement or supply chain (internship included).

Skills & Competence.

• Basic knowledge of procurement processes and ERP systems.
• Strong communication and negotiation support skills.
• Good analytical ability and attention to detail.
• Supplier follow-up & coordination
• Documentation accuracy

Key Roles Procurement Support & Planning

• Assist in preparing procurement plans and schedules based on departmental needs.
• Gather market information, quotations, and supplier data when required.
• Support compliance with company policies and procurement guidelines.

Supplier Sourcing & Coordination

• Assist in identifying and updating lists of approved suppliers.
• Request for quotations (RFQs) and compile price comparisons.
• Follow up with suppliers on deliveries, invoices, and documentation.

Order Processing & Inventory Coordination

• Receive and verify requisitions from user departments.
• Prepare draft purchase orders (POS) for review and approval.

Cost Monitoring

• Assist in collecting cost data for budgeting and reporting.
• Help identify cost-saving opportunities (discounts, consolidated orders).

Compliance, Documentation & Audit Support

• Maintain accurate procurement files and records (RFQS, POS, invoices, delivery notes).
• Ensure all documents meet audit and compliance requirements.
• Support supplier due diligence documentation.

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Job Description

Financial Management, Accounting & Reporting

• Prepare, review, and present accurate monthly, quarterly, and annual financial statements in compliance with IFRS and company policies.
• Review general ledger transactions, reconciliations, and financial reports to ensure integrity and accuracy.
• Provide timely management reports and financial analysis to support operational and strategic decision-making.

Budgeting, Forecasting & Financial Planning

• Lead the preparation and consolidation of annual budgets and departmental forecasts.
• Develop rolling financial forecasts and long-term financial plans aligned with organizational objectives.
• Monitor budget performance, investigate variances, and recommend corrective actions.

Cash Flow, Working Capital & Treasury Management

• Monitor and manage daily, weekly, and monthly cash flow to ensure adequate liquidity.
• Prepare cash flow forecasts and treasury reports for management review.
• Identify and mitigate cash flow and financial risks.

Accounts Payable, Accounts Receivable & Credit Control

• Oversee Accounts Payable and Accounts Receivable operations to ensure timely processing and accuracy.
• Monitor supplier payments while maintaining optimal cash flow.
• Review customer accounts, collections, and outstanding balances.

Audit, Tax & Regulatory Compliance

• Coordinate internal and external audits and ensure timely implementation of audit recommendations.
• Ensure compliance with all tax laws and statutory requirements including VAT, PAYE, Corporate Tax, NSSF, NHIF, Housing Levy, and other statutory obligations.
• Oversee payroll financial compliance and reconciliation.
• Maintain compliance with company financial policies, regulatory standards, and governance requirements.
• Liaise with auditors, tax authorities, and regulatory agencies.

ERP Systems, Financial Controls & Process Improvement

• Oversee the effective utilization of ERP and accounting systems.
• Improve financial reporting processes through automation and continuous process improvement.
• Develop and strengthen internal controls across finance operations.

Leadership & Team Management

• Lead, mentor, supervise, and develop finance and accounting staff.
• Set departmental objectives, monitor performance, and conduct performance appraisals.

Business Partnership & Decision Support

• Provide financial analysis and strategic recommendations to senior management.
• Support investment decisions, capital expenditure evaluations, and business expansion initiatives.

Risk Management & Internal Controls

• Identify financial risks and implement appropriate mitigation measures.
• Develop and maintain effective internal control systems.
• Monitor compliance with financial policies and procedures.

Performance Measurement & Financial Analysis

• Develop and monitor key financial and operational performance indicators.
• Analyze profitability, costs, margins, liquidity, and operational performance.
• Investigate budget variances and recommend corrective actions.
• Prepare management dashboards and financial performance reports.

Qualifications & Experience

• Bachelor's Degree in Finance, Accounting, Commerce, Economics, Business Administration, or a related field.
• CPA(K), ACCA, or equivalent professional accounting qualification.
• Membership with ICPAK or another recognized professional accounting body.
• Minimum of 5–7 years' progressive finance and accounting experience, with at least 3–5 years in a managerial role.

Key Competencies

• Strong financial analysis and reporting skills.
• Advanced budgeting, forecasting, and financial planning skills.
• Strong knowledge of ERP systems (SAP, Oracle, Microsoft Dynamics, Odoo, Sage, QuickBooks or similar).
• Strategic thinking and commercial awareness.
• High level of integrity and confidentiality.
• Strong leadership and people management skills.
• Results-oriented with excellent attention to detail.

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Job Description

Operations Management

• Oversee and ensure the smooth running of supply chain operations, including inventory management, warehousing, order fulfillment, and distribution.
• Develop, implement, and maintain standard operating procedures (SOPs) and safety protocols.
• Optimize warehouse layout, storage systems, and material handling processes to maximize space utilization and operational efficiency.

Supply Chain Management

• Manage the end-to-end supply chain cycle, from procurement to final delivery, in alignment with organizational objectives.
• Build and maintain strong supplier relationships, including negotiating contracts to secure cost-effective and reliable services.
• Monitor inventory levels and collaborate with procurement teams to maintain optimal stock levels while minimizing holding costs.

Staff Management & Development

• Lead, supervise, and develop supply chain staff, fostering a culture of teamwork, accountability, and safety compliance.
• Conduct performance evaluations, identify training needs, and implement development programs to enhance team productivity.
• Promote a positive work environment and address employee relations matters promptly and professionally.

Quality Assurance & Compliance

• Ensure compliance with all health, safety, environmental, and regulatory requirements, as well as company policies.
• Oversee quality control processes for inbound and outbound goods to maintain required standards.
• Drive continuous improvement initiatives and implement corrective actions to enhance operational performance.

Financial Management & Reporting

• Develop and manage budgets for supply chain operations, ensuring cost control and efficiency.
• Prepare and present regular operational and performance reports, highlighting key metrics and improvement areas.
• Analyze financial and operational data to support decision-making and optimize cost-effectiveness.

Customer Relationship Management

• Ensure timely and accurate order fulfillment to meet customer expectations and service level agreements (SLAs).
• Address customer concerns effectively and implement feedback to improve service delivery.
• Maintain strong relationships with key customers, suppliers, and stakeholders.

Fleet & Transport Management

• Oversee fleet operations, including tracking, scheduling, servicing, and compliance with safety standards.
• Plan and manage the acquisition, maintenance, utilization, and disposal of company vehicles.
• Supervise drivers, including recruitment, training, performance management, and enforcement of company policies and road safety regulations.

Qualifications & Experience

• Bachelor of business administration, supply chain management or any related field
• CIPS (Chartered Institute of Procurement & Supply) – Level 4–6
• Training in Warehouse Management, Inventory Control, or Fleet/Transport Management
• Certificate in ERP systems, SAP, Oracle, or Stock Management Software
• 3–5+ years experience in supply chain, logistics, depot operations, or inventory management

Key Competencies

• Excellent organizational and multitasking abilities.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal skills.
• Attention to Detail: High attention to operational and inventory details.

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Job Description

Invoicing & Claims Management

• Collect, verify, and organize all invoices and supporting documents from all branches/units.
• Verify claim forms, delivery notes, and invoices against scheme rules and company standards before dispatch.
• Approve, batch, and upload invoices into ERP/AR systems.
• Ensure accurate posting of customer invoices, debit notes, and credit notes.
• Maintain proper backup, filing, and archival of all AR documents.

Accounts Receivable Posting & Reconciliation

• Receive, record, and accurately allocate all customer receipts (bank, MPESA, cheque, RTGS).
• Reconcile customer accounts monthly to ensure all transactions are correctly posted and variances resolved.
• Investigate and resolve billing discrepancies, pricing issues, and invoice disputes.
• Prepare and support month-end AR reconciliations and sub-ledger to general ledger processes.
• Ensure all proof of deliveries (PODs) are attached, validated, and updated in the register.

Credit Control & Debt Collection

• Actively monitor the AR aging report and follow up overdue invoices.
• Engage customers, sales teams, and internal departments to resolve payment issues.
• Ensure implementation and compliance of company credit policy.
• Follow up on co-pay collections, rejection cases, and invoice resubmissions for corporate clients.

Customer Relationship Management

• Maintain positive and professional relationships with customers, distributors, and corporate accounts.
• Communicate invoice status updates, POD issues, rejections, and resubmission timelines.
• Ensure customer complaints (returns, credit notes, POD issues) are handled and resolved promptly.
• Support onboarding of new customers through proper documentation and credit controls.

Reporting & Analysis

• Prepare weekly and monthly AR reports,
• Provide data for internal and external audits and close all audit queries.
• Prepare AR reconciliations, franchise reports, compliance reports, and WHT/WVAT summaries.

Compliance, Systems & Internal Controls

• Ensure adherence to financial policies, accounting standards, and statutory requirements.
• Maintain high confidentiality and integrity of financial data.
• Use ERP systems (SAP, Tally, ERPNext, Zoho, Oracle, QuickBooks) to post and validate entries.
• Implement process improvements to strengthen AR controls and reduce errors.

Qualifications & Experience

• Bachelor’s Degree in Accounting, Finance, Commerce, or related field.
• CPA (K) or equivalent professional qualification (ACCA, CCP).
• Minimum 3 years’ experience in Accounts Receivable, preferably in manufacturing or FMCG.
• Proficiency in TALLY, SAP, ERPNext, Zoho, Oracle, or related accounting software.
• Strong knowledge of Kenyan tax laws (VAT, WHT, WVAT compliance).

Key Competencies

• Strong understanding of accounting principles and AR workflows.
• Solid knowledge of Kenyan tax laws applicable to receivables.
• Strong ERP system competency.
• High numerical and analytical skills
• Strong organizational and time management skills.
• Ability to work independently and collaborate in a fast-paced team environment.
• High level of integrity and confidentiality.

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Job Description

Invoice Management & Verification

• Receive, review, and verify supplier invoices and payment requests.
• Perform 3-way matching (Invoice, LPO, Delivery Note) and resolve discrepancies.
• Ensure invoices comply with procurement policies and tax regulations.
• Post invoices into the accounting system (SAP/ERPNext/Zoho/QuickBooks).

Payment Processing

• Prepare and process vendor payments (EFT, cheque, RTGS, mobile money).
• Ensure correct tax deductions (WHT, WVAT, WRENT) before payment.
• Share payment confirmations and maintain proof of payments.

Vendor & Supplier Management

• Maintain up-to-date vendor files and onboarding documentation.
• Perform supplier account reconciliations and clear outstanding items.
• Manage vendor correspondence and track supplier performance issues..

Tax Compliance

• Ensure correct withholding tax deductions and timely submission.
• Maintain compliance with VAT regulations for applicable invoices.

Record Keeping & Reconciliation

• Maintain accurate and organized financial records (invoices, receipts, statements).
• Manage petty cash disbursements, posting, replenishment, and monthly reconciliations.
• Support monthly closing processes with relevant schedules and reports.
• Perform bank reconciliations and petty cash postings/reconciliations.
• Post customer receipts (Mpesa, bank deposits) where necessary.

Reporting

• Prepare supplier aging reports and cash flow projections.
• Provide analysis on payment trends, overdue items, and supplier balances.
• Assist auditors by preparing required documentation and explanations.

Qualifications & Experience

• Bachelor’s degree in accounting, Finance, or related field.
• CPA Section II/Level 4 or higher (preferred).
• 2–5 years’ experience in accounts payable or general accounting.
• Strong understanding of Kenyan tax laws (VAT, WHT, statutory deductions).

Key Competencies

• Hands-on experience with ERP systems (SAP, ERPNext, Zoho, Oracle, QuickBooks).
• Strong Excel skills (VLOOKUP, Pivot Tables, formulas).
• Experience with letters of credit is an added advantage.
• Solid understanding of accounting principles and AP workflows.
• Ability to handle confidential information with integrity.
• Problem-solving skills and ability to resolve discrepancies promptly.