Current Openings at Trocaire

Key Responsibilities

Overarching:

• Maintain, increase and broaden the institutional funding base of Trócaire’s programmes in Sudan in line with the organisational and country specific institutional funding strategy.
• Coordinate and manage all components of the proposal development process, ensuring a high quality and timely submission to institutional donors, consistent with Trócaire’s Organisational and Country Strategic Plan.
• Support the programme team in the development of well-designed projects and programmes for submission to institutional donors, consistent with Trócaire’s Organisational and Country Strategic Plan.
• Provide oversight and support to programme staff in the management and compliance of all institutional funding grants.
• Position Trócaire as potential partner (sub and lead) for consortia in Sudan.
• Build the capacity of Trócaire’s programme staff and partners to manage existing and future institutional funding grants/contracts. In particular, this role will involve the following components:

Business Development & Programme Growth (50%)

In close coordination with the Country Director and the Global Partnerships and Funding Unit (GPFU) staff in Trócaire HQ:

Pre-Positioning:

• Identify relevant upcoming funding opportunities, track grant forecasts, and using advance intelligence gathering prepare recommendations based on specific bid/no bid decision criteria.
• Identify potential partners; manage pre-solicitation proposal preparations; participate in pre-design meetings; draft sections of the proposal in advance of the solicitation; coordinate and facilitate design workshops; and support field teams to collect relevant country and technical information that informs design

Proposal Preparation and Coordination:

• Lead the coordination and development of proposals from initial development to grant submission. 
• Manage partners’ inputs to the cost application; provide technical input to the finance team to support the completion of the cost application in alignment with the technical programme design.
• Manage the proposal review process and budget alignment and compliance with donor guidelines; build effective working relationships with partners on proposal bids.
• Support the management of consultants recruited to support proposal development; support the recruitment process to ensure identification and inclusion of qualified key personnel in proposals.

Post Submission:

• Manage and or/support post submission and lessons learned processes contributing to shared learning.
• Engage in the Team’s development of best practice and evidenced base approaches utilised in proposals.

External Engagement and Networking:

• Identify international and local partners for future opportunities; arrange meetings and calls with partners.
• Conduct potential partner outreach and follow up with subject matter experts for organising meeting.
• Support technical advisors to develop organisational capability statements in coordination with the GPFU/Programme/Communications team.
• Lead the review and implementation of Trócaire’s country institutional funding strategy, in line with country programme needs and institutional funding landscape and opportunities. 

Grants Management & Compliance (40%)

• Keep up to date with donor regulations, relating to all current grants, and communicate relevant changes to staff, ensuring links with HQ in terms of global donor strategies and updates on regulations.
• Support programme staff to manage grant agreements for all institutional grants including adherence to supply chain and financial management policies and procedures, fraud etc. Keep relevant HQ staff informed about the progress of grant agreements/ contracts through the programme cycle.
• Develop appropriate procedures, tools and operational systems to support partners in adherence to Trócaire and donor compliance requirements, including adherence to Trócaire’s minimum requirements.
• In coordination with programme / finance staff, monitoring and ensure compliance of programmes with donor rules and requirements incl. financial tracking and reporting/amendments, visibility, communication strategies etc for all grants.
• Advise and support programme team on building the capacities of partners to handle contractual compliance issues, including project audit and verification requirements.
• Support programme staff, and take responsibility for as the need arises, in preparing high quality reports for submission to donors in a timely manner. This will involve close liaison and joint working with the Grants Officer and institutional funding staff in HQ.
• Support the organisation and follow-up of grant inception meetings, grant review meetings, and grant close out meetings.
• Ensure that all information relating to proposals and donor compliance is stored on Trócaire’s information management system (Salesforce). Work with the GPFU staff in Trócaire’s HQ, as well as the finance and programmes staff in country to ensure Salesforce and Agresso funding figures reconcile.
• Provide training and tools for Trócaire staff and partners entering into new institutional donor contracts, including compliance with regulations on financial management, procurement, audit, reporting, visibility and communications.
• With the Grants Officer and Finance & Administration Manager, advise and support programme team and partners on how to comply with donor specific audit and expenditure verification requirements.

Representation / Networking (10%)

• Actively represent the organisation at donor/partner meetings as well as other relevant fora or meetings/workshops which are relevant to Trocaire and our programme in Sudan.
• Ensure maximum visibility of the organisation amongst the NGO/donor community in relevant fora.
• Contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of Trocaire’s Code of Conduct, ethics, values and standpoint with regard to internal and external actors.

Other

• Carry out any other responsibilities as requested by the Country Director or Head of Portfolio FCAS.

Requirements

Essential Requirements

• Bachelor’s degree in development, Humanitarian, Business Administration or related field of study.
• Minimum of 3-5 years’ experience working in international development and the humanitarian sector.
• Experience of proposal and report writing for major international donors including Irish Aid, UN Agencies incl. UNICEF and WFP, EU and other relevant institutional donors and trusts/foundations.
• Proven record of accomplishment of securing institutional funding from successful grant applications, incl. in consortia.
• Experience of managing grants financed by donors such as: Irish Aid, UN Agencies, EU, other European and non EU Governments, UN agencies and other relevant institutional donors and trusts/foundations.
• Project cycle management using results frameworks and/ or logical frameworks.
• Working with civil society partner organisations.
• Training/capacity sharing in a multi-cultural environment.
• Work experience in either or more of the following areas: Agriculture/nutrition and Livelihoods, Health, Protection (GBV, Mental Health and Psychosocial Support); WASH, Cash/Voucher programming and M&E experience highly preferred

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Key Responsibilities

Organisational Financial Controls & Reporting

• Input into preparation of the annual country budget and quarterly budget reviews (programme, cost recovery and programme support elements).
• Proactively manage foreign exchange risk in country and partner budgets. 
• Analyse, prepare and submit, to Trócaire HQ, country cash flow projections in line with various budgets.
• Provide strategic finance leadership to Sudan management team through analysis of financial information including budget vs expenditure, monthly tracking, exception reporting etc.
• Build strong working relationship with HQ finance team. Attend and actively contribute to Global Finance meetings as required. 

Institutional Funding

• Strategic risk management of multiple institutional funds including development of solutions to mitigate any implementation issues, scenario planning and risk assessment of funding opportunities. 
• Lead on development of institutional donor proposal budget preparation process and donor financial reports in coordination with Programme and Finance colleagues, the Business Development and Grants Manager, and relevant programme colleagues.
• Plan and coordinate institutional donor project external audits.
• In coordination with the Business Development and Grants Manager, provide all relevant information for institutional donor due diligence processes.
• Ensure that all institutional donor fund cost recovery is implemented, reviewed, and updated as agreed by the Country Management Team.
• Provide a strategic analysis of the country budget, regarding the projected income from external donors.
• Maintain a live repository of donor financial compliance requirements and ensure these are being met.
• Finance lead point of contact with Institutional funders regarding financial compliance.  Follow up on the fund/Institutional funds reconciliation process on an ongoing basis until consumption of all related funds. Ensure that an internal final report is prepared with an overview of expenditure.
• Ensure that the partner grants transfer mechanism (using the cash/fund transfer agencies) is reviewed, updated, and implemented

Finance and Governance in Partner Organisations

• Coordinate with programme & finance staff by reviewing partners’ project financial reports and providing financial information for decision-making.
• Ensure partner financial capacity assessment and lead partner financial capacity building process.
• Coordinate the Programme Finance calendar of quarterly and annual reporting of project and programme expenditure to ensure these reports are completed within set timelines and in line with the requirements of the Trócaire partner governance & finance manual and donor compliance requirements.
• Lead the provision of financial technical support to partner organisations, ensuring they are aware of the financial standards and requirements, and have adequate technical capacity. Where partners may need further support, provide guidance to the programme accountants on the framework for capacity strengthening.

Other responsibilities

• Deliver tailored finance trainings to staff and partner organisations specifically on Agresso and major IF donors’ compliance requirements in coordination with Programme Accountant.
• Ensure Trócaire’s performance management system, demonstrating high standard of accountability and transparency.
• Develop and maintain good professional relationship with colleagues, service providers and staff of other agencies.
• Ensure compliance with all Trócaire policies and procedures, and that the Finance team adhere to organisational policies such as (HR policies, Safeguarding policies, etc).
• Lead recruitment of finance staff as required.
• Ensure appropriate induction and performance management process in the finance team.

Requirements

Experience:

• Minimum eight years profession experience in a finance role, including proven experience (at least 5 years) in a managerial role.
• Prior experience of managing the finances for large budgets including the reviewing and preparation of financial reports.
• Prior experience of managing large donor budgets and extensive knowledge of donor compliance requirements.
• Experience of working with multi-currency budgets and foreign exchange risk management.
• Prior experience of working with EU grants would be desirable