Current Opportunities at Light for the World Kenya

Role profile:

• Reporting to the Head of Programmes, the primary purpose of the role is to manage the design, planning, implementation, reporting, and coordination of the Inclusive Business programs for Light for the World, Kenya Country Office.

Key responsibilities:

Program /Project management

• Coordinate planning, implementation and coordination, monitoring, and evaluation of Inclusive business programs.
• Oversee program narrative and financial reporting.
• Ensuring implementation and compliance safeguarding policy and standards in program design and implementation.
• Ensuring quality of project implementation while ensuring donor requirements and compliance are met with Light for the World quality standards.
• Coordinating the consortium partners within the Inclusive Business projects.

Program design and development

• Lead development and review of program/project proposals in line with the organizational overall strategic objectives, consortium requirements and Theory of Change of the InBusiness programs.
• Provide strategic guidance and advice for the partners on the preparation of program/project proposals and workplans focusing on complementarity, feasibility, and budget development.

Grant Contract, Financial Management, donors’ compliance, and Reporting

• Responsible in overall budget planning, and management together with grant team and ensure regular budget monitoring, proper forecasting.
• Ensure project periodic narrative and financial reports, annual, bi-annual, Annual Program Outcome Measurements, partner reports are submitted according to program/project agreements.
• Track program/project implementation are in line with the agreement and special conditions.

Monitoring and Evaluation

• Conduct periodic and regular on-site monitoring visit, supportive supervision and follow up to assist partners projects are on track/progress.
• Contribute to the development and dissemination of project learning products.
• Support Monitoring, Evaluation, Research, Learning and Adaptation (MERLA) team to document programme / projects of the partners under the role holder’s portfolio.
• Ensure development of report retro plans that informs quality and timely reporting,
• Coordinate planning, documentation and dissemination of best practices and learnings in collaboration with the MERLA and program Quality & Innovation teams.
• Support the MERLA team in the development of monitoring tools, data collection tools and MERLA frameworks.

Capacity building and technical support

• Collaborate with technical directors and experts/ Grant leads etc to ensure a quality in the project implementation.
• Identify partner capacity gaps and design capacity improvement interventions/for thematic areas.
• Support consortium partners in the preparation of detailed activity implementation plan and financial utilization according to the agreed budget.
• Provide technical support for the partners in the respective thematic areas through sharing updated information and sharing of technical documents.
• Support partner and Light for the World InBusiness Program staffs in effective execution of project activities and encourage to do monitoring and follow-up activities.

People management

• Support talent identification and staff appraisal.
• Supporting staff development through coaching mentoring and recommending and conducting relevant trainings.

Partnership, Advocacy and networking

• Build relationships with the consortium partners, OPDS, Private and public institutions including relevant government agencies to promote inclusive business interventions.
• Participate in the different national and international meetings/forums to increase evidence-based advocacy to influence Inclusive Business policy and practices.
• Create awareness on public forums about Light for the World vision/mission, disability inclusion etc.

Representation

• Represent the country office in relevant functions as may be assigned from time to time.
• Represent Light for the World in different local/international meetings/events/Technical Working Groups/task forces/forums.

Required Skills and Qualifications

• Master’s degree in development studies, International Development, Sociology, Social Sciences, Programme Management, or related field.
• Minimum of 7 years’ project management and grant management experience in a similar INGO or recognized NGO role which explicitly involved donor-funded projects.
• Experience in having senior management responsibility in country programs.
• Excellent people skills with experience in collaborating in a diverse and dynamic team
• Extensive experience in disability inclusion and/or working with organizations of persons with disabilities.
• Strong entrepreneurship acumen and experiences working with SMEs, startups, micro-enterprises, and the informal sector.
• Experience in partnership management, including government liaisons.
• Proven effectiveness in leading and coaching professionals.
• Professional intensive experience and hands-on knowledge on broader capacity building, with excellent facilitation skills.
• Innovative and strategic thinker always ready to adapt and learn.
• Technology savvy with proficiency in the use of MS Office software packages.
• High levels of integrity and accountability.
• Commitment to Light for the World’s mandate and values.

Closing date

24 Nov 2023

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Role Profile:

• Reporting to the InBusiness (Inclusive Business) Programme Manager, the main purpose of the position is to support and work with Business Development Service (BDS) providers in building the business capacity of the enterprises under our IKEA Foundation funded programme in the Electrical and Electronic waste (E-Waste) management value chain.

Key responsibilities

Coordinating the programme activities

• Coordinate work plan and budget development for program implementation.
• Lead in the mobilization, selection, and onboarding of the entrepreneurs.
• Ensure quality and timely delivery of the business skills training according to the entrepreneur journey.
• Conduct coaching and follow-ups of the micro entrepreneurs by ensuring that entrepreneurs get access to loans and disburse matching grant-funding to those entrepreneurs who are selected.
• Together with the Business Development Service (BDS) providers, develop the training plans with applicable inclusive training methodologies that fit the needs of the entrepreneurs.
• Work closely with the gender and Disability Inclusion Advisor (DIA) to ensure activities around gender and disability inclusion are carried out according to plan.

Establishing market linkage opportunities for Entrepreneurs.

• Carry out landscape mapping in the county(s) of focus to identify potential clients, so as to ensure entrepreneurs get connected to buyers, suppliers, and other business partners through the project activities.
• Support, lobby, and advocacy support providers to strengthen activities of the local associations and networks of enterprises established by the project.

Monitoring, Evaluation and Reporting

• Ensure the programme indicators are aligned to programme’s M&E plan and track the programme progress through updating programme monitoring tool.
• Provide M&E information for the programme work plan, field reports, quarterly reports, donor reports or any other to the programme related reports in the agreed format and according to organizational deadlines.

People management

• Supporting BDS providers’ development through coaching, mentoring, growth plans, improvement recommendations and conducting relevant trainings

Organizational Responsibilities

• Since the programme is implemented through a consortium, the programme officer will play an active role as a member of the consortium in liaison with the Inclusive Business Programme Manager.
• Act as an ambassador, promoting the programme and the work of InBusiness Programme in relevant forums. Network with key institutions relevant to InBusiness including Government, Organisations of persons with disabilities (OPDs) and other programme strategic partners.

Expertise and Qualifications

• A bachelor’s degree in social science or business or related fields. Bachelor’s degree in entrepreneurship or business development (Desirable)
• Knowledge of the SMEs sector in Kenya
• Minimum 3-year relevant work experience in SMEs
• Interacted with small and micro enterprises and most preferably those with disabilities.
• Project planning, management and implementation
• Business linkages experience
• Practical experience of economic models
• Negotiating and managing partner relationships
• A good mastery of English and Swahili languages (both verbal and written)
• Ability to guide and facilitate meetings.
• Affinity with use of social media platforms.
• Sensitive to working in a cross-cultural environment.
• Experience as a trainer or learning facilitator.

Closing date

24 Nov 2023

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Period of the Audit

• The audit of the Financial Statements and the Management Procedures of the Light for the World Kenya is covering all transactions within the fiscal year from January 1st to December 31st, 2023, of the respective year. A review of the predecessor auditor's report for January 1st to December 31st, 2022, and January 1st to December 31st, 2021, is also required.

Scope of the Audit

• The audit of the annual financial statements as of December 31st of the respective year shall be carried out.

The financial statements shall include:

• balance sheet / statement of financial position as of December 31st.
• profit and loss account / statement of financial activities for the respective fiscal year.
• statement of cash flows for the respective fiscal year.

The ICA report must certify the soundness of the financial statements presented by the Country Office in the following points:

• Utilization of funds according to the approved budget.
• Accounts being tabled in accordance with the budget items specified in the budget (per project/class and total).

Deposit of funds transferred by:

• Light for the World International (Vienna Office)
• Donors
• Advisory assignments to all bank accounts used for the Country Office and the project funds managed by the Country Office.
• Bank interest earned on the above-mentioned accounts as well as charges by the receiving bank of the Country Office for transfers by Light for the World International (Vienna Office).
• Balance of the reconciliation account with Light for the World International (Vienna Office) as of December 31st of the respective year.
• Proof (balance confirmations) of the positions: receivables, liabilities and bank balances as of December 31st of the respective year. In the statement of financial position, balances are to be shown only at their true value. If the face value of a receivable is higher than the true value or if the face value of a liability is lower than the true value, a value adjustment is necessary.
• Proof of currency exchange rates per exchange rate voucher for all transfers by the Vienna Office and for expenditures effected in foreign currencies.
• Proof of expenditures through genuine and original vouchers, presented in their original (no scan/copy) and used only once, bearing all the necessary information. Exceptions for the use of scanned/copied vouchers need to be documented and explained as sometimes original vouchers need to be presented to a donor. In the latter case, the copy/scan must be validated by an original signature.
• The ICA ensures the unique use of each voucher and the invalidation of used vouchers.
• Use of an adequate internal accounting system adhering to generally accepted accounting standards.
• The review of the predecessor auditor's report for January 1st to December 31st, 2022 and January 1st to December 31st, 2021 is also required.
• Evaluation of the Internal Management Procedures

The following points are to be examined in particular:

• Proof of the existence of all capital assets and investments purchased with the funds according to the inventory.
• Authorisation and recording of all financial transactions and entries according to the regulations described in the Light for the World International “Financial Policies and Procedures Manual” in the latest version.
• The compliance of the Country Office with applicable local laws and regulations.
• If applicable, compliance with the recommendations indicated in the previous audit report.
• Compliance with the Light for the World International Anti-Corruption Policy, particularly with the paragraphs 2.1 Internal Control System, 2.2 External Audits and the guidelines and principles as defined in Annex 1 – paragraph 1 “Corruption and Bribery” and paragraph 2 “Fraud and Theft”.

Contents and Format of the Auditors' Report

• The audit report shall provide Light for the World International with a report on the Financial Statements and a Letter to the Management.

The report on the Financial Statement shall include the following information:

• Overall assessment including general observations and recommendations.
• Confirmation of all money received from Light for the World International (Vienna Office) (transfers, interests and if, others).
• A financial statement according to the budget, in the form of a Profit and Loss statement/ statement of financial activities per project, showing the expenses as approved by the auditors.
• The financial report as of December 31st (balance sheet/ statement of financial position with accumulated figures of the year as well as the corresponding figures of the last year) is an integral part and basis of the financial statement and has to be confirmed by the auditor. The accumulated financial report is based on the principle of accrual accounting.
• A statement of cash-flows.
• Statements of (all) bank accounts (including bank reconciliation statements) and minutes of the petty cash account.
• Presentation of the fixed assets (inventory list), receivables and payables.
• Receivables and payables as well as liabilities have to be shown in the financial statement or in the annexes in detail and on project level. Additional explanations have to be provided where necessary.
• Additional explanations, where necessary and applicable.
• The audit has to include projects related activities of the Country Office.

The following projects are an integral part of the Country Office Audit:

Y30001: CO Kenya 2021; UEF
Y30002: Employable project 2020-2021; MD210046
Y30003: In Business 2017-2024; MD190103, MD210044 and MD210045
Y30004: EnableMe 2021; MD210047
Y Y30000_MCF_WCW_2023-2030; MD210131

• The mentioned project funds have to be audited at the same time as the Country Office due to the financial involvement/ interlinks with the finances of the Country Office. Income and expenses as well as receivables and payables related to project funds have to be shown separately for each project in the audit.
• Additional documentation to fulfil donor requirements or annexes may be requested. In such a case, the specific requests and/ or needed documentation shall be provided to the ICA by the Country Office.

The Management Letter shall include the following information:

• Comments on the accordance of the accounting system to general accepted accounting standards.
• Comments on the internal control system and recommendations for improvements.
• Comments on the compliance with local laws, rules and regulations.
• Comments on the compliance with Light for the World International’s rules and regulations, especially the “Financial Policies and Procedures Manual” and the “Anti-Corruption Policy”.
• Comments on the implementation of the audit findings of the previous year.