Current Opportunities at World Vision Kenya

Key Responsibilities:

Programmatic and technical support for DM&E processes & products for nutrition projects

• Coordinate and provide technical oversight on all nutrition DM&E processes and products including review and update of project log frames, M&E Plans, Project indicators, monitor periodic targets and development of detailed implementation plans.
• Lead the planning and implementation of nutrition surveys using Standard Measurement Assessment of Relief and Transitions (SMART) methodology, Semi Quantitative Evaluation of Access and Coverage (SQUEAC) methodology and Lot Quality Assurance Sampling and Knowledge, Altitudes and Access (KAP) in nutrition projects in line with MoH guidelines
• Ensure timely dissemination of assessment reports to staff and stakeholders at National and county level.
•  In liaison with Project Managers ensure Health Information Systems and Community Management of Acute Malnutrition (CMAM) and other nutrition databases are updated as required.
• Development of nutrition situation analysis to inform nutrition programs at National and County level.
• Support nutrition teams in integrating humanitarian accountability partnership initiatives in project implementation.
• Build the capacity of M&E officer(s) and other field level teams on data collection, analysis and interpretation for impact.
• Developing internal reporting schedules & templates, clarifying what level of information is needed and where, with key responsibilities assigned, and reviewing proposals, with a particular focus on checking log frames and ensuring indicators are SMART
• Identify and document nutrition projects geographical coverage and produce a RS/GIS activity /Project maps.
• Oversee the development of all Nutrition DM&E products and processes including development of tools and guidelines for data collection, collation and reporting.

Project Assessment, Monitoring, Reporting & Evaluation

• Provide technical leadership in implementing/mainstreaming the project M&E system to the existing M&E system in WVK.
• Monitor project implementation levels across three Counties and report progress, impact and best practices.
• Provide support in the maintenance of a comprehensive and updated database for ENRICH GROW Grant.
• Provide technical leadership in carrying out baseline assessments, and end of project review across the three counties of the project sites
• Support development of ToR in collaboration with other project teams and identify specific data requirements
• Use process, output level quality benchmarks as reference to undertake field monitoring visits, focusing on programme quality aspects, discuss with relevant staff and share reports with relevant colleagues.
• Take charge of collating and analyzing data and synthesizing information, updating the monitoring matrix and other monitoring tools in place.
• Ensure timely analysis of monitoring data and dissemination to key stakeholders for management decision making.
• Follow up with project teams on programme quality improvement action plans. Ensure action points are followed up and relevant measures taken and incorporated into programming.
• Designing situation analysis, needs and baseline/end line assessments, external reviews, evaluations and documentation, and identifying resources, including technical resources, both within WVI and externally.
• Support the implementation of processes to review the quality of existing project data, information collection methods and the suitability of the existing data for the provision of sound baseline information.
• Representing the principles and work of WV to donors, Government, Media and other humanitarian stakeholders.
• Ensure established linkages between the M&E system of the project and the Humanitarian accountability requirements.
• Timely submission of monthly situational report
• Always ensure to store collected data securely as per policies relating to data protection for the project
• Coordinate project reflection and learning sessions in conjunction with other grant staff and project partners.
• Disseminate all project information related to M&E to staff and partners across the three counties
• Ensure Project alignment to the donors and support office evaluation protocols and methodological tools

Database Management

• Provide MIS content/requirements and feedback to project team and document progress on indicators/achievement of targets (Logical Framework Approach - LFA) using Indicator Tracking Tables (ITT)
• Support the development of systems and processes for the implementation of M&E policy and procedure based on WV best practice, developing frameworks to integrate impact assessment and learning and knowledge management into the programme and project cycle; 
• Plan tracking for Project indicators of strategic relevance from secondary and primary data, with partners and communities
• Maintain a tracking spreadsheet for M&E activities and events – baselines, assessments, reviews, evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
• Compile, consolidate and analyze quantitative and qualitative project data and contribute into subsequent reporting through monthly MEAL reports, updates, successes and issues from the MEAL tracking tools. 
• Review of reports, ensure alignment with LEAP and donor standards, and are timely submitted.
• Ensure the development, contextualization and refining of M&E tools and resources needed to implement humanitarian accountability issues.
• Take lead in the analysis of data collected under the monitoring framework for assessment of progress and areas for improvement.
• Support remote sensing and GIS Mapping of Program activities, Outputs and Beneficiaries in all the Counties
• Ensure the appropriate use of information management systems in compliance with WV Kenya, GoK, and BMZ in line with partnership agreements.
• Support management and updating of the CMAM Database.

Networking, Collaboration & Accountability

• Coordinate with external stakeholders including, but not limited to, academia, NGOs, Government, and Private Sector in order to advance the learning goal of the project.
• Ensure sensitive complaints collection and handling through development of functional systems within the project.
• Ensure accountability assessments are conducted and capacity of staff built to undertake accountability assessments.
• Ensure effective community complaints response mechanisms in collaboration with communities are developed and functional.
• Comply with and promote WV policies such as Child Safeguarding, Whistle blower and Fraud.

Learning, Documentation & Capacity Development 

• Ensure continuous learning and documentation of lessons learnt and best practices for program design, monitoring and evaluation frameworks related to emergency response.
• Coordinate the sharing of learning related to MEAL practices across offices and provide support when internal/external reviews, evaluations, and lessons learned exercises should be employed.
• Support the development of project case studies, human interest stories, documentaries and other related materials.
• Organize/ project learning events to document lessons learnt, good practices and areas of improvement.
• Ensure that lessons learnt and reports are documented (printed, visual) and published for sharing with the donor and other partners and proactively share information and learning with internal and external stakeholders.
• Develop capacity building plans and support WV and partners in building their capacity in M&E, Core Humanitarian Standards (CHS) and in the management of information systems, development of required formats, key indicators, needs assessments, frameworks for evaluation, qualitative documentation of outcomes and impact of projects.

Project Management

• Ensure timely implementation of projects and follow up on deliverable completion of work plans and budgets, ensuring due dates are met
• Liaising with the relevant units/departments to ensure the completion of activities and documentation to support the procurement plans of the project
• Assist in ensuring effective communication within administration team and logistics
• Coordinating with partners on implementation of the project
• Create a list of electronic project documentation/files including reports, approvals and any other relevant documentation for historical record
• Ensure adherence to donor and WV policies and standards and regulations
• Provide overall leadership, coordination, management and administrative support in the absence of the Project Manager.

Others

• Attend and participate/ lead in daily devotions and weekly Chapel services.
• Any other duties assigned by the supervisor

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

• Must have a minimum of a Bachelor’s degree in Nutrition, Social sciences, Monitoring and Evaluation or Statistics or related discipline from a recognized University.
• Certification in M&E and in conducting Nutrition assessments or equivalent
• Experience in handling Nutrition programs and conducting Nutrition Surveys including SMART Survey, KAP Survey and SQUEAC Survey
• Minimum Three years’ practical experience in Health and Nutrition M&E system coordination/ implementation in a large international non-governmental organization or other international relief/development body
• Good analytical skills with appropriate attention to detail
• Strong communication and interpersonal skills
• Excellent planning, coordination, and reporting skills.
• High professional ethics and integrity
• Good Empirical knowledge of humanitarian codes, principles and practice;
• Experience in quality assurance systems, and continuous improvement, with particular emphasis on integration of accountability measures into all aspects of the project cycle;
• Experience in Data collection on the Open data kit plat form and other mobile based applications, data analysis and interpretation
• Computer literacy in MS office Word, Excel, and PowerPoint;
• Experience in data/statistical programmes e.g. SPSS, Stata etc.
• Excellent team player with ability to work under minimum supervision

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Key Responsibilities:

Project Planning, Coordination and Implementation (40%)

• Responsible for the coordination of all Natural Resource Management activities and approaches implemented by partners in project
• Organize training for the partners, selected groups and other stakeholders on the various recommended focal landscape restoration approached (Farmer Managed Natural Regeneration, enrichment tree planting, Climate smart agriculture, soil and water conservation, advocacy and policy influence etc).
• Liaise with partners to prepare guiding material on key and contextual technical approaches for the project including Natural Resource Management NRM, sustainable Land management (SLM), Environment and climate change (ECC).
• Contribute to effective and timely implementation of all NRM and ecosystem restoration field level interventions and initiatives with partners.
• Ensure that all NRM initiatives within the projects area of influence meet or exceed planned outcomes and are implemented in full compliance with the project guidelines
• In collaboration with the programme Finance Manager, monitor and support the timely and appropriate utilization of budgeted resources for all NRM related project interventions.
• Develop and provide appropriate reporting tools and templates to partner organizations; ensure reporting on NRM interventions is properly streamlined and integrated with the overall programme report.
• Attend the regular weekly and monthly planning meetings as called upon.

Quality Assurance - Monitoring, Reporting and Documentation (30%)

• Liaise with consortium partners, the Programme Director, MEAL Coordinator, Livelihoods & Resilience Coordinator, and Gender Coordinator to ensure that appropriate controls, monitoring and evaluation tools are in place and being utilized in a timely manner in all NRM monitoring activities.
• Supervise and monitor project interventions in strict adherence to CAM project design requirements, Kenya government regulations and other agreed standards.
• Develop monitoring plan for NRM interventions with partners and other stakeholders agreeing on the required standards for monitoring, with support from the MEAL Coordinator.
• Ensure project data is captured, validated and updated on approved programme M&E system.
• Coordinate with the Programe Director and partners to effectively support the project to carry out all measurements, baselines, assessments, designs, monitoring and evaluations - in accordance with established standards, policies and procedures.
• In Liaison with partner organization project officers and the Finance Director, track project implementation expenditure levels and value for money on all NRM, environment and climate action activities.
• Compile the necessary monthly, quarterly and annual reports and submit to the Programme Director.
• Regularly document success stories / innovation for sharing across the partnership

Advocacy, Engagement, Networking and Partnerships (15%)

• Develop context specific electronic and live media communications on NRM activities.
• Gather and provide quality feedback and data to be used to develop technical papers and recommendations on key issues for external engagement with decision makers.
• Participate in the Annual County Government’s Planning and Budgeting process to influence environment, climate and NRM policy and planning for ecosystem restoration.
• Support the programme to build partnerships with Community, relevant Government authorities, research institutions, media and other stakeholders on promoting sustainable NRM and landscape restoration.
• Participate in Sector Technical Working groups and forums at national and county levels as will be appropriate.
• Ensure that programme stakeholders and partners are kept informed of all the Government laws and policies in respect to NRM and any changes to government laws, policies and budgets that may affect implementation of the programme.
• Work with the other coordinators in the programme secretariat to ensure integration of messages and communication for purposes of outreach.

Capacity Building (15%)

• Build the capacity of partners to enable them effectively intervene in NRM, environment and climate change.
• Ensure integration of NRM interventions with other programme activities
• Work with partners on developing community sensitization and information material, protocols and approaches for NRM interventions in their project contexts
• Establish specific capacity building methodologies for effective delivery & sustainability of project interventions
• Together with partners, conduct regular reflection and learning events;
• Facilitate and coordinate farmers NRM exposure tours across programme counties.

Others (5%)

• Support and coordinate other relevant initiatives by partners in the spirit of integration
• Perform any other duties as assigned by supervisor or designee.

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Key Responsibilities:

Program Management and Reporting,

• Provide operational oversight in the implementation of all field projects and programs under Disaster Management for the National office.
• Provide Supervision to DM Field Project Managers
• Ensure that all projects and programs meet the generally accepted standards as clearly stipulated in the Sphere book.
• Review and approve all the project and program reports prepared from the field.
• Prepare and produce program reports for dissemination to various stakeholders.
• Develop practical tools in monitoring and evaluation of the programs.
• Develop operating business plan for the projects and programs in collaboration with the other technical leads and departments.
• Ensure that advocacy is integrated in the Disaster Management projects and programs
• Work closely with the DME team to ensure that the child wellbeing report is done to meet the standards.

Program Development and Grants acquisition,

• Support development and execution in collaboration with grants accusation team, a strategy to increase funding portfolio for Disaster Management projects and programs
• Provide support in funding negotiations with support offices and coordination with GAM and in alignment with Regional Grants Acquisition & management Strategy & the Regional Working Group Decisions.
• Manage donor concerns (government/private donors and support offices) ensuring proper resolutions for both parties have been reached
• Provide support to GAM including pre-positioning of World Vision with in-country donor representatives, responding to appropriate request for applications for bilateral and multilateral sources in coordination with relevant SOs and management of grant funded program.

Accountability, learning and innovation,

• Ensure quality programming, innovative designs, monitoring, evaluation, reflection, learning and reporting of all projects in the Disaster Management projects and Programs that leads to sustainable livelihood for children and their communities.
• Ensure that findings and recommendations from various accountability mechanisms such as Peer Review, Operational and Finance Audits, Programme evaluations, Programme Capability Review, are acted upon in a timely and effective manner.
• In close collaboration with P&C, ensure right staff are recruited, retained, and provided with intentional opportunities, mentoring and coaching for development.
• Ensure that the Program staffs based in remote locations receive care and support.

Networking and Coordination,

• Maintain effective communications and pro-active relationships with Support Office partners, including visits by donors.
• Support development and maintenance of pro-active relationships with bilateral and multilateral representatives in country.
• Support development and maintenance of good relationships with national government ministries, other NGOs and the development sector in general.
• Support implementation of Partnership initiatives, capacity building of national office staff and knowledge sharing within EARO region.
• In coordination with the Senior Management Team and other Technical Staff, participate in national level coalitions on specific advocacy issues.
• In the spirit of twin citizenship, contribute to knowledge sharing and collaborative learning through internal avenues such as the Cash and Voucher and Livelihood and Resilience communities of practice.

Any other duty

• Carry out any other lawful duties as may be assigned by Disaster Management Director/ Supervisor.

Knowledge, Skills & Qualifications for the role

• The position holder should have a Master’s degree in any of the fields of Food security, development economics, Project Management, Development studies, Disaster Management, Agriculture or related field in Disaster Management
•  Minimum of 10 years’ experience with a thorough understanding of all areas of project management cycles in a complex, international development organization especially in development and Relief Projects.  5 years should have been at a managerial level.
• Training or certification in Portfolio and/or Programme Management with accredited institutions.
• Ability to engage at a strategic level with senior government, UN and INGO officials.
• Ability to lead a multi-cultural team with an empowering and outcome-oriented approach.
• Strong budgetary and financial management skills.
• Proficiency in written and spoken English.
• The person must be results oriented, able to handle public relations, able to satisfy donor and a team player
• Demonstrated track record in proposal development, funding acquisitions and grant management for major government donors preferred.
• The position holder must be results oriented and team a player.
• Knowledge of WVI working systems, policies and standards will be an advantage
• Good interpersonal, organizational and management skills.
• Ability to maintain performance expectations in diverse cultural contexts, and physical hardship conditions.
• Ability to solve complex problems and to exercise independent judgment.
• Computer literate