Current Vacancies at Reeds Africa Consult

Key Responsibilities

Inventory Management & Control System Development

• Develop, implement, and continuously improve a robust stock control system tailored to the company's needs.
• Classify inventory based on movement (fast, slow, seasonal, critical) and apply stock control techniques such as ABC analysis.
• Define and maintain optimal stock levels, reorder points, and lead times to avoid stockouts and overstocking.
• Create and enforce standard operating procedures (SOPs) for receiving, storing, issuing, and tracking stock.

Stock Monitoring and Reconciliation

• Monitor stock movement daily, ensuring all stock transactions are recorded accurately in the inventory system.
• Conduct regular stock takes, cycle counts, and physical reconciliations to identify and resolve discrepancies.
• Track and report on slow-moving, damaged, expired, or obsolete items and recommend action.

Inventory System Management

• Manage inventory using stock management software (e.g., ERP or WMS), ensuring real-time updates and reporting.
• Utilize barcoding, labeling, and digital tools to streamline inventory processes.
• Generate regular inventory reports, including stock status, valuation, turnover, and trends.

Coordination and Communication

• Coordinate closely with procurement, warehouse, sales, and finance teams to ensure accurate demand forecasting and smooth stock flow.
• Communicate inventory issues and delays to relevant departments in a timely manner.
• Collaborate with suppliers and logistics teams to ensure timely delivery and proper documentation of goods.

Quality Assurance and Compliance

• Ensure proper handling and storage of household goods to maintain quality and prevent damage.
• Comply with internal inventory control policies and external regulatory standards.
• Implement and monitor security measures to prevent inventory loss, theft, or mismanagement.

Reporting & Performance Analysis

• Develop and track key inventory performance metrics such as inventory accuracy, shrinkage rate, stock turnover, and order fulfillment rate.
• Analyze data to make informed recommendations on inventory optimization and cost-saving opportunities.
• Provide weekly and monthly reports to management with insights and improvement suggestion.

Job Requirements

Qualifications & Experience

• Diploma or Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Logistics, or related field.
• Minimum of 3 years' experience in inventory or stock control, preferably in the household goods, retail, or FMCG sector.
• Experience implementing or managing inventory management systems.
• Familiarity with warehousing practices and regulatory compliance is a plus.

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Key Responsibilities:

Legal Advisory & Compliance Management

• Ensure the company operates within the legal and regulatory frameworks governing the insurance industry.
• Monitor compliance with relevant insurance laws, regulatory requirements, and internal company policies.
• Advise management and departments on diverse legal matters, regulatory developments, and corporate governance issues.
• Assist in the development and implementation of internal compliance policies and risk mitigation strategies.

Contract & Policy Review

• Review contracts, service-level agreements (SLAs), policy documents, and other legal documents to ensure compliance and mitigate risk.
• Ensure all agreements are properly structured, legally sound, and aligned with company standards.
• Support contract negotiations and maintain a register of legal agreements.

Litigation & Dispute Resolution

• Prepare legal opinions, memos, and file notes for management approval in matters involving litigation, claims, or regulatory investigations.
• Liaise with and oversee the work of external counsel to ensure effective representation and case management.
• Work toward timely and cost-effective resolution of legal disputes involving the company.

Claims & Recovery Management

• Offer legal support in the handling of insurance claims to ensure fair, timely, and legally sound settlements.
• Assist the recovery team in pursuing legal remedies to recover outstanding claims or debts from third parties.
• Ensure all claims-related legal processes are properly documented and compliant with internal policies.

Risk Management & Regulatory Liaison

• Identify potential legal risks and work proactively to mitigate them.
• Maintain effective communication and working relationships with regulatory bodies and service providers.
• Monitor and evaluate the performance of external advocates and ensure adherence to service-level agreements.

Team Leadership & Training

• Provide leadership and oversight to legal officers, clerks, and assistants.
• Facilitate legal training and awareness sessions for internal teams and departments to promote compliance culture.
• Mentor junior staff and contribute to legal capability development within the company.

Reporting & Documentation

• Prepare regular reports on legal matters, litigation status, and compliance issues for management review.
• Maintain and secure documentation for legal cases, contracts, and compliance records.
• Ensure confidentiality and proper record management of all legal documents.
• Ensure efficient legal service delivery across departments
• Promote timely and well-documented claims processing and dispute resolution.

Job Requirements

Academic Qualifications

• Bachelor of Laws (LL.B) Degree from a recognized university
• Diploma from the Kenya School of Law.

Professional Qualifications

• Advocate of the High Court of Kenya
• Current Practicing Certificate
• Certified Public Secretary (CPS) certification (added advantage)

Experience

• Minimum of 5–7 years of post-admission experience, preferably in insurance or financial services
• Strong understanding of insurance law, commercial law, and regulatory frameworks
• Experience in litigation management, contract negotiation, and corporate governance.