Job Openings at Mini Group

Position Summary

• Reporting to the Team Leader – Merchandising, the Field Merchandising Representative (FMR) will be responsible for executing merchandising activities, maintaining shelf visibility, ensuring stock availability, supporting returns governance, and gathering market intelligence within assigned outlets. The role serves as the frontline operational representative of the company within the trade environment.

Key Duties & Responsibilities

Merchandising & Shelf Execution

• Ensure proper merchandising and display of products across assigned outlets.
• Maintain agreed shelf visibility and execution standards.
• Arrange products according to approved planograms and merchandising guidelines.
• Ensure products are clean, properly faced, visible, and correctly positioned.
• Ensure POS and promotional materials are properly displayed and maintained.
• Monitor competitor visibility, pricing, and shelf movements.

Stock Management & Rotation

• Monitor stock levels and escalate low stock situations promptly.
• Ensure strict FIFO (First-In-First-Out) stock rotation compliance.
• Identify short expiry stock and escalate immediately.
• Remove damaged or expired stock from shelves according to company procedures.
• Support outlet stock holding management based on movement trends.

Returns Management & Governance

• Verify and document all outlet returns accurately.
• Ensure Goods Return Notes (GRNs) are completed correctly with supporting details.
• Validate all returns physically before collection.
• Escalate suspicious or unexplained returns immediately.
• Support reconciliation and accountability processes for returns management.

Outlet Relationship Management

• Maintain professional relationships with outlet managers and receiving teams.
• Address basic outlet concerns and escalate unresolved matters.
• Support smooth coordination during deliveries and merchandising activities.

Reporting & Compliance

• Capture all field activities using approved merchandising systems and reporting tools.
• Submit timely merchandising, stock, attendance, and market intelligence reports.
• Support field audits, verification exercises, and operational investigations where required.
• Ensure compliance with company operational policies, hygiene, and product handling standards.

Qualifications & Experience

• Minimum KCSE Certificate.
• Certificate or Diploma in Sales, Marketing, Business Administration, or related field is an added advantage.
• Minimum 1–2 years’ experience in merchandising, FMCG sales support, retail operations, or field execution.
• Experience working with supermarkets, key accounts, or modern trade outlets is preferred.
• Experience using mobile merchandising or field reporting systems is an added advantage.

Key Skills & Competencies

• Strong merchandising and shelf execution capability.
• Knowledge of stock rotation and returns handling procedures.
• Good communication and relationship management skills.
• Strong attention to detail and accountability.
• Ability to work under pressure within fast-paced FMCG environments.
• Strong reporting, route adherence, and time management skills.
• High integrity and professionalism in field operations.

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Key Duties & Responsibilities

Sell-In & Account Development

• Drive sell-in performance across assigned customer segments.
• Prospect and pitch new retail accounts with category range proposals, pricing, and product specifications.
• Negotiate and close listing agreements, shelf space allocations, and initial stocking orders.
• Onboard new accounts using structured kits, ensuring accurate pricing, product details, and credit terms.

Existing Account Management

• Conduct regular visits to existing accounts to monitor performance, identify gaps, and propose new SKUs or range extensions.
• Ensure all accounts have approved and documented pricing and credit terms.
• Monitor competitor activity and provide market feedback with recommended responses.

Commercial Compliance & Coordination

• Ensure all commercial agreements are properly documented and submitted to the Sales Administrator.
• Adhere to pricing, credit, and commercial policies.

Customer Relationship & Issue Management

• Build strong customer relationships to support repeat business and account growth.
• Escalate disputes, pricing issues, and customer complaints to the Category Manager.

Reporting & Performance Monitoring

• Submit regular sales activity reports, new account onboarding updates, and competitor activity feedback.
• Track and monitor the performance of your sales pipeline.

Qualifications & Experience

• Diploma or Bachelor’s degree in Business Administration, Sales, Marketing, or a related field.
• 2–4 years’ experience in sales, account management, or business development, preferably in FMCG or Food & Beverage.
• Proven ability in new business acquisition and account growth.
• Experience with modern trade and general trade retail channels is an added advantage.

Key Skills & Competencies

• Strong sales, negotiation, and account management skills.
• Excellent communication and relationship-building abilities.
• Commercial awareness in pricing, credit, and trade terms.
• Ability to identify and convert business opportunities.
• Good organizational and planning skills.
• Self-driven with the ability to work independently under targets.
• Strong analytical skills for pipeline and sales tracking.
• High level of integrity, discipline, and accountability.

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Position Summary

• Reporting to the General Manager, the Senior Accountant will be responsible for overseeing day-to-day accounting functions, including financial reporting, compliance, budgeting, cash flow management, and internal controls. This position ensures timely and accurate financial data is available to support decision-making and strategic planning within the business.

Key Duties & Responsibilities

Financial Reporting & Compliance

• Prepare accurate monthly, quarterly, and annual financial statements.
• Ensure compliance with statutory tax filings, returns, and audit processes.
• Coordinate with external auditors and tax authorities to ensure audit readiness.
• Strengthen and maintain internal control frameworks for financial discipline.

Budgeting & Financial Planning

• Coordinate the annual budgeting process with the General Manager.
• Monitor budget performance and provide variance analysis with corrective actions.
• Manage cash flow and working capital to ensure financial stability.

Financial Analysis & Business Partnering

• Provide financial insights and analysis to the General Manager and departmental heads.
• Monitor Days Sales Outstanding (DSO) and escalate credit risks.
• Track inventory exposure and proactively flag risks related to stock movement and aging.

Team Leadership & Development

• Supervise the Accountant and Accounts Assistant.
• Lead performance reviews, coaching, and professional development of direct reports.
• Ensure team capabilities are developed through mentoring and training.

Reporting & Financial Governance

• Provide monthly financial performance reports, covering P&L, balance sheet, and cash flow status.
• Report key financial risks, such as liquidity constraints or budget overruns.
• Maintain compliance with all financial documentation and governance policies.

Qualifications & Experience

• Bachelor’s Degree in Accounting, Finance, Commerce, or related field.
• CPA (K), ACCA, or equivalent professional qualification required.
• 5–8 years of accounting experience, with at least 3 years in a senior accounting or supervisory role.
• Strong knowledge of IFRS, GAAP, Kenyan tax regulations, and financial reporting standards.
• Proficient in accounting software (QuickBooks, SAP, Oracle) and Microsoft Excel.

Key Skills & Competencies

• Strong financial reporting and compliance skills.
• Ability to manage budgets, forecasting, and variance analysis.
• Excellent analytical and problem-solving skills.
• Experience in cash flow and working capital management.
• Strong leadership abilities and team supervision.
• Advanced Microsoft Excel proficiency and ability to perform under pressure.

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Key Duties & Responsibilities

Territory Sell-Out Execution

• Own and drive sell-out performance across the assigned Food & Beverage category territory.
• Conduct structured daily/weekly outlet visits to monitor stock levels, shelf presence, pricing accuracy, promotional compliance, and FIFO adherence.
• Trigger timely reorders at the outlet level and escalate availability challenges to the Category Manager.
• Ensure all promotional pricing, activations, and POS materials are correctly implemented in-store.

In-Store Execution & Compliance

• Ensure Food & Beverage products are correctly shelved, faced, priced, and fully compliant with planogram standards.
• Enforce strict FIFO (First-In-First-Out) compliance and escalate non-compliance immediately.
• Identify and action deviations from agreed shelf and merchandising standards, submitting weekly compliance reports with photographic evidence.

Trade Marketer Management

• Plan, assign, and supervise Trade Marketers deployment across the territory, including daily routes and outlet coverage schedules.
• Review Trade Marketer daily activity reports and escalate gaps to the Category Manager.
• Ensure that all Trade Marketers are trained and certified on active Food & Beverage SKUs before deployment.
• Conduct pre-activation briefings covering promotional objectives, mechanics, and execution standards.

Customer & Issue Management

• Manage day-to-day outlet-level issues affecting execution, availability, and compliance.
• Escalate all commercial disputes, customer complaints, or systemic challenges to the Category Manager immediately.

Reporting & Performance Monitoring

Prepare and submit the following reports:

• Weekly Sell-Out Performance Report
• Field Execution & Compliance Report
• Trade Marketer Daily Activity & Deployment Report
• Stock-Out & Reorder Monitoring Report
• Promotional Execution & Activation Report
• Outlet Visit Report with photographic evidence

Qualifications & Experience

• Diploma or Bachelor’s degree in Business Administration, Sales, Marketing, or a related field.
• 3–5 years experience in FMCG sales, merchandising, or field execution roles, preferably in Food & Beverage categories.
• Experience supervising field teams or Trade Marketers is required.
• Strong exposure to modern trade and general trade retail environments.

Key Skills & Competencies

• Strong field sales execution and retail merchandising capabilities.
• Leadership and supervision skills with the ability to manage field teams.
• Strong understanding of FMCG retail dynamics, especially Food & Beverage categories.
• Excellent organizational and planning skills.
• Strong communication and stakeholder management abilities.
• Ability to enforce discipline, compliance, and execution standards.
• Quick problem-solving and decision-making abilities in dynamic field environments.
• High level of accountability, resilience, and results orientation.

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Key Duties & Responsibilities

• Customer Deliveries
• Execute assigned deliveries accurately and on time. Ensure goods are handled properly during loading, transit, and offloading.
• Proof of Delivery (POD)
  Obtain signed delivery notes or customer receipts for all deliveries. Ensure all PODs are returned to the Fleet Officer promptly after each trip.
• Vehicle Care & Maintenance
  Maintain the assigned vehicle in clean and roadworthy condition. Conduct daily vehicle checks before and after trips. Report any mechanical issues or damages to the Fleet Officer immediately.
• Compliance & Road Safety
  Adhere strictly to traffic laws and road safety regulations. Comply with company vehicle policies and ensure safe driving practices.
• Logbook & Documentation
  Accurately complete vehicle logbook entries, including mileage, fuel usage, departure, and return times. Ensure all trip documentation is completed daily.
• Communication & Reporting
  Submit daily delivery, stock damage, fuel usage, and traffic violation reports. Report any delays, access challenges, or customer refusals.

Qualifications & Experience

• Minimum KCSE certificate or equivalent.
• Valid driving license with the appropriate class (depending on vehicle type).
• Defensive driving certification (added advantage).
• 2–4 years of driving experience, preferably in commercial/logistics operations.
• Experience in FMCG, distribution, or delivery environments is preferred.
• Strong knowledge of road networks and traffic regulations.

Key Skills & Competencies

• Safe and defensive driving skills.
• High level of responsibility, discipline, and reliability.
• Good time management and attention to detail in documentation.
• Basic vehicle maintenance awareness.
• Excellent customer service orientation and professionalism.
• Ability to follow instructions and adhere strictly to company procedures.

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Key Duties & Responsibilities

Inventory Accuracy & Cycle Counting

• Implement and manage a structured cycle counting program for all SKUs.
• Perform regular physical counts and reconcile with ERP data.
• Investigate discrepancies and resolve within 48 hours.

ERP Data Integrity

• Ensure accurate recording of stock movements (receipts, transfers, adjustments, write-offs) in the ERP system.
• Supervise data entry and maintain the accuracy of inventory transactions.

Stock Health Monitoring

• Track slow-moving and near-expiry inventory and escalate at-risk stock.
• Ensure damaged goods are recorded, quarantined, and reported promptly.

Reporting & Stakeholder Support

• Prepare daily, monthly, and ad-hoc inventory reports.
• Support inventory performance analysis and provide recommendations for improvement.

Qualifications & Experience

• Bachelor’s Degree or Diploma in Supply Chain Management, Logistics, Business Administration, or related field.
• Minimum 3–5 years experience in inventory control, warehouse operations, or stock management.
• Experience with ERP systems and inventory management modules.
• Understanding of inventory control principles and stock reconciliation.

Key Skills & Competencies

• Strong expertise in inventory management and stock control.
• High attention to detail and accuracy in data entry and reconciliation.
• Analytical and problem-solving skills to resolve discrepancies.
• Proficient in ERP systems and inventory data management.
• Excellent organizational, reporting, and time-management skills.
• Ability to proactively identify risks and drive improvements.