Jobs at Genesis Analytics

SUMMARY OF THE ROLE

• This hybrid, highly collaborative position integrates elements of consulting practice administration, operations management, and client project coordination.
• Reporting directly to the Frontier Technologies Partner, you will be instrumental in delivering seamless practice operations and project-level support.
• The chosen candidate will support financial controls, reporting and administration, commercial modelling, multi-stakeholder projects, champion internal enterprise systems, and manage the recruitment administration lifecycle; ultimately enabling our consultants to focus on high-quality client delivery.

IDEAL CANDIDATE

• Our ideal candidate will need high energy and high agency, with a proven ability to work with a senior team. Exceptional operations management skills, including financial administration, human resource capacity planning, team co-ordination, project management, and general practice administration support to the senior team.
• The ideal candidate has 5 or more years experience, at least 2 in an operations management role. Experience in consulting firms is highly advantageous. An undergraduate degree in business administration, operations, project management, finance/accounting or a related field is required. Project management certifications advantageous. Candidates must legally be able to work in either South Africa or Kenya. 

PRIMARY RESPONSIBILITIES

Practice Finances (30% Weighting)

• Establish strong working relationships with group and project finance units to ensure streamlined financial management and operational reporting
• Oversee the practice orderbook, ensuring precise data entry of actuals and accurate projection mapping for all internal projects
• Utilize ERP platforms (specifically Sage Intacct) to support the Partner with financial reporting, including firm-wide quarterly submissions and monthly revenue/cost analyses
• Conduct thorough reviews of management accounts to ensure correct recognition and recording of all costs and revenues.
• Handle client invoicing, purchase orders, subcontractor disbursements, and end-of-project financial reconciliations.
• Partner with Project Managers and other practice administrators to track inter-practice projects and coordinate revenue-sharing frameworks

Project Administration  (25% Weighting)

• Billable Projects internal systems and contracting co-ordination: Set up, update, and monitor project records within the Genesis ERP framework. Coordinate contracting processes and onboarding workflows for external subcontractors. Manage procurement procedures, purchase orders, and general consultant contracting workflows.
• Deliver targeted financial support to Project Managers when required, including budget tracking template setups, invoicing oversight, expense monitoring, subcontractor payment tracking, and margin analysis. Monitor project resource allocations, tracking contractor and staff hours alongside burn rates against defined project budgets.
• In some instances, be the billable PM on client projects: Provide end-to-end administrative oversight for consulting engagements, from project launch through to final close-out. Monitoring project milestones, timelines, delivery schedules, budgets, and operational actions to ensure timely invoicing, contractor payments, and expense recognition. 

Business Development Support (25% Weighting)

• Co-ordinate each bid sprint, from go-no-go decisions, to resource allocation to BDU support, to final delivery
• Lead teaming proposals and engagement with external ICs. 
• Lead financial proposals that are fully compliant with corporate templates and financial pricing models
• Maintain the practice Opportunity Tracker to ensure pipeline projections are consistently up to date
• Manage and maintain practice marketing collateral, including corporate capabilities (corp caps), consultant CVs, IC data bases. 

Practice Administration Support (15% Weighting)

• Capacity Planning: Ensure timesheet compliance across the practice, tracking utilization metrics to inform capacity planning, forecast capacity a month out, work with the team leads to allocate capacity for both billable and non billable (proposal) work.
• Plan and coordinate team meetings, seasonal social events, farewell gatherings, and the annual practice strategy retreat.
• Maintain and organize the practice's shared Google Drive workspace.
• Provide high-level administrative support to the Partner, including schedule coordination, expense reporting, and travel planning.
• Identify operational bottlenecks, refine delivery frameworks, and establish standardized templates and operating guidelines. Be AI forward thinking in all we do.
• Lead operational and administrative workflows, proactively driving process optimization and efficiency

Recruitment & People Operations (5% Weighting)

• Oversee the administrative lifecycle of recruitment utilizing the firm’s Applicant Tracking System (ATS). Review and Screen applications against role requirements. 
• Manage recruitment documentation in accordance with company policy and employment legislation. Coordinate recruitment workflows between Hiring Managers, HR and interview panels. Schedule interviews and assessments.
• Assist with new hire orientation, onboarding programs, and initial integration.
• Track and manage team leave register.

Requirements

• High energy and high agency, with a proven ability to work with a senior team.
• Proven operations management skills, including financial administration, human resource capacity planning, team co-ordination, and project management.
• Proven experience in practice administration support for the senior team.
• 5 or more years of total experience, with at least 2 years in an operations management role.
• Experience in consulting firms is highly advantageous.
• An undergraduate degree in business administration, operations, project management, finance/accounting or a related field required.
• Project management certifications are advantageous.
• Legal eligibility to work in South Africa or Kenya.

go to method of application »

Position Summary

• Oversee the financial management, reporting, compliance, and administration of grant-funded projects. The successful candidate will bring strong expertise in grant accounting and sub-grantee management, ensuring that project funds are used appropriately, financial reports are accurate and timely, and all donor, regulatory, and organisational requirements are met.
• This role will work closely with program teams, finance leadership, donors, and implementing partners to ensure accurate financial management, timely reporting, and full compliance with grant agreements, organisational policies, and applicable regulations. Occasional travel may be required for meetings, reviews or to provide financial reporting support to sub-grantees.

Reporting Line:

• The Senior Project Accountant will report to the Project Finance Manager and work closely with the Programme and Operations Management Unit, Project Managers, Technical Practice Teams, and Sub-grantee Partners.

Key Responsibilities

Grant Financial Management:

• Manage the financial planning, budgeting, monitoring, and reporting of a portfolio of grant-funded projects.
• Review approved grant budgets, funding agreements, cost allocations, and financial terms to ensure accurate implementation.
• Monitor expenditure against approved budgets; identify variances, risks, and potential funding gaps, and recommend corrective actions.
• Prepare accurate and timely financial reports for donors, management, and other stakeholders on a monthly, quarterly, and annual basis or as otherwise required by donors for review by the Project Director.
• Support budget development, revisions, re-forecasting, and no-cost extension processes.
• Ensure proper coding, supporting documentation, and timely recording of grant-related transactions in the accounting system and for submission to donors.
• Maintain complete and audit-ready grant finance files and documentation.
• Partnership with technical practice teams (such as health, economic impact, or human development) to translate complex financial data into actionable insights for non-financial project leaders.

Sub-Grantee Financial Oversight:

• Review sub-grantee budgets, financial reports, cash requests, supporting documentation, and budget amendments.
• Monitor sub-grantee expenditure, advances, liquidations, and compliance with approved agreements and applicable policies.
• Conduct regular financial monitoring, reviews, and spot checks, as required.
• Identify financial management weaknesses, compliance risks, or ineligible costs and work with sub-grantees to develop and implement corrective-action plans.
• Deliver guidance, training, and ongoing capacity-building support to sub-grantee finance personnel.
• Participate in internal governance meetings and present a clear financial overview of both subgrantee and project health.
• Review monthly, quarterly, and annual sub-grantee financial reports in line with donor requirements.
• Ensure timely disbursement of funds and that such disbursements are based on approved workplans and/or activity plans.
• Support sub-grantee close-out processes, including final financial reporting, reconciliation of advances, and document retention.

Compliance, Controls and Audit:

• Ensure compliance with donor regulations, grant agreements, internal policies, accounting standards, and relevant statutory requirements.
• Assist in strengthening internal controls and promote consistent financial management practices across projects and sub-grantees.
• Support internal and external audits, donor audits, and financial reviews; prepare schedules, documentation, and responses to audit queries.
• Monitor and address audit findings and recommendations within agreed timelines.
• Ensure costs are allowable, allocable, reasonable, adequately supported, and charged to the appropriate funding source.

Collaboration and Stakeholder Support:

• Work closely with program, grants, procurement, and finance teams to ensure smooth project implementation.
• Train project staff and sub-grantees on financial policies, donor requirements, and reporting standards.
• Participate in project review meetings and provide financial insights.
• Serve as a key finance contact for assigned grants, donors, and partners.

Requirements

Qualifications and Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Professional accounting qualification or progress toward one, such as CA(SA), ACCA, CIMA, CPA, or equivalent, would be an advantage.
• At least 5-8 years of progressive accounting or financial management experience, including substantial experience with grant-funded projects, with strong preference of experience of working with international development donors and foundations such as Gates Foundation, MasterCard Foundation, FCDO, GAVI, etc.
• Demonstrated experience on financial management of sub-grantees, implementing partners, or downstream recipients.
• Strong knowledge of grant compliance, donor reporting, budgeting, cost allocation, and financial monitoring.
• Experience supporting audits and responding to audit findings.
• Proficiency in accounting systems and advanced Microsoft Excel or Google Sheets skills.

Core Competencies:

• Strong analytical, reconciliation, and financial-reporting skills.
• High level of accuracy, organisation, and attention to detail.
• Sound judgement and ability to identify and mitigate financial and compliance risks.
• Ability to interpret grant agreements, budgets, and financial policies.
• Strong interpersonal skills and the ability to communicate financial information clearly to non-finance colleagues.
• Ability to manage multiple priorities and meet strict reporting deadlines.
• Integrity, accountability, and commitment to ethical financial management.