Fresh Roles at Amref International University (AMIU)

Key Responsibilities

Employee Records and HR Data Management

• Maintain complete, accurate and up-to-date employee records, both electronic and physical.
• Ensure personnel files contain all required employment and statutory documentation.
• Update HRIS and other HR databases with employee movements and changes in employee information.
• Conduct periodic reviews of employee records to identify gaps, inconsistencies and outstanding documentation.
• Support the secure management, filing and retrieval of confidential employee information.
• Maintain appropriate records in line with data protection, confidentiality and records management requirements.

Recruitment and Onboarding Administration

• Provide administrative coordination for recruitment processes, including vacancy documentation, job postings, interview scheduling, candidate communication and recruitment records.
• Coordinate pre-employment documentation and onboarding requirements.
• Prepare onboarding documentation and ensure new employees are appropriately set up in HR systems.
• Track outstanding onboarding documentation and follow up with relevant stakeholders.
• Support induction and orientation activities and maintain appropriate records.

Payroll, Leave and Benefits Administration

• Coordinate and validate monthly payroll inputs relating to new hires, exits, salary changes, allowances, deductions and other approved employee movements.
• Support leave administration and maintain accurate leave records.
• Respond to employee queries relating to payroll, leave, benefits and HR administrative processes.
• Liaise with relevant internal teams and external service providers on HR administration matters as required. • Support the reconciliation and validation of HR and payroll data to ensure accuracy.

Employee Services and HR Queries

• Serve as a first point of contact for routine employee queries relating to HR policies, procedures, benefits, employment documentation, leave and HR processes. •
• Provide timely and accurate information or escalate complex matters to the appropriate HR team member.
• Promote consistent application of HR processes and service standards.
• Maintain a professional, responsive and customer-focused approach to HR service delivery.

HR Compliance and Audit Support

• Support compliance with HR policies, employment legislation, statutory requirements and institutional procedures.
• Assist with internal and external HR audits by gathering, validating, organising and packaging required documentation.
• Support periodic audits of employee records and HR processes and follow up on identified gaps.
• Maintain appropriate evidence and documentation to demonstrate compliance with HR requirements.

HR and Data Analytics

• Prepare routine HR administrative reports, dashboards and data summaries as required.
• Maintain accurate HR records and databases to support reporting and decision-making.
• Provide data and supporting documentation for HR reports, audits and management requests.

HR Process Improvement

• Support the implementation and continuous improvement of HR administrative processes, systems and workflows.
• Identify recurring administrative gaps and recommend practical improvements to enhance efficiency and employee experience.
• Support the digitisation and standardisation of HR records and processes where applicable.

General HR Support

• Provide administrative support to the HR team across various HR initiatives and projects.
• Coordinate meetings, correspondence, documentation and follow-up actions relating to HR activities.
• Perform other HR administrative responsibilities as assigned.

Qualifications

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
• 1–3 years’ relevant experience in HR administration, HR operations, People Operations or a related HR role.
• Working knowledge of HR processes, employment practices and applicable labour requirements.

Preferred Qualifications

• Professional HR certification or membership such as IHRM, SHRM or CIPD.
• Experience supporting HR administration within a structured, complex or multi-departmental organisation.
• Experience with HRIS and/or payroll systems.
• Exposure to HR audits, employee records audits and compliance monitoring.
• Experience supporting recruitment, onboarding, performance management and employee engagement processes.

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Key Responsibilities

• Support fundraising efforts by researching and identifying potential donors, partners, and funding opportunities.
• Maintain an updated database of donor and partner prospects, including records of engagement, proposals, and outcomes.
• Track and report on the progress of funding opportunities and partnership initiatives, ensuring timely follow-up.
• Collect, document, and compile impact stories, case studies, and testimonies to support donor reports and fundraising campaigns.
• Provide logistical and coordination support for alumni engagement initiatives and events.
• Draft correspondence, acknowledgements, and administrative documents related to fundraising and partnerships.
• Support the preparation of presentations, proposals, and reports for internal and external stakeholders.
•  Liaise with the Marketing and Communications Officer and the Content Development Assistant to ensure alignment of fundraising messaging and storytelling.
• Manage administrative functions of the Advancement Division, including scheduling meetings, filing records, processing requisitions, and handling general office communication.
• Perform any other duties assigned in support of the Advancement Division’s objectives. 

Qualifications

• Bachelor’s Degree in Marketing, Health Sciences, Communications, or a related field.

KNOWLEDGE AND EXPERIENCE

• At least two (2) years’ experience in marketing, fundraising, administration, public relations, or digital communications in a university, NGO, or corporate setting.
• Good administration and coordination skills with knowledge of various tools used in the higher education fundraising space.
• Proven ability to work in multicultural environments.
• Strong interpersonal and project management skills; ability to handle multiple deadlines and cross functional collaboration.