Jobs at Stellar Human Resource Solutions

Position Overview

• Our client in a real estate firm specializing in sales of land, residential and commercial properties is in-search of a Front Office Administrator dedicated to providing exceptional service to the clients, ensuring their real estate needs are met with professionalism and expertise. We are seeking a mature and experienced Front Office Administrator to join the dynamic team.

Key Responsibilities:

• Greet and welcome visitors and clients in a friendly and professional manner.
• Answer, screen, and direct incoming phone calls to the appropriate departments.
• Maintain a tidy and presentable reception area.
• Provide administrative support to the office staff and management.
• Schedule and coordinate meetings, appointments, and conference calls.
• Handle incoming and outgoing mail and deliveries.
• Maintain office supplies inventory and order supplies as needed.
• Assist clients with inquiries and direct them to the appropriate staff members.
• Ensure a positive and efficient client experience from initial contact to follow-up.
• Handle confidential and sensitive information with discretion.
• Manage office calendars and scheduling to optimize workflow.
• Coordinate and assist with office events and meetings, including preparing materials and setting up meeting spaces.
• Perform general clerical duties such as photocopying, scanning, and filing documents.
• Maintain accurate records and databases, including client information and property listings.
• Assist with the preparation and distribution of reports and documents.

Qualifications:

• Bachelors degree in business administration or related field.
• Experience in the real estate industry is a plus.
• Proven experience as a front office administrator.
• Mature, professional demeanor with excellent interpersonal and communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office management software.
• Ability to work independently and as part of a team.
• Excellent time management skills and the ability to prioritize tasks effectively.

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Job Overview

• Our client in an ecommerce company dealing with liquor is in search of an Administrative Intern responsible for ensuring smooth and efficient office operations. This role involves a variety of administrative tasks, from welcoming guests to managing office supplies and coordinating with various departments. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a dynamic environment. This internship provides an excellent opportunity to gain practical experience in office administration and develop essential skills for a career in business administration or office management.

Responsibilities

• Welcome and assist visitors to ensure a positive experience.
• Perform accurate and efficient typing tasks, including drafting documents and correspondence.
• Handle various office errands such as NHIF and NSSF, ensuring timely and efficient completion.
• Manage and coordinate the offloading of deliveries, ensuring proper handling and storage.
• Verify invoices upon receiving orders and ensure delivery personnel sign them.
• Organize and maintain records of customer service receipts for easy access and reference.
• Oversee office repairs and maintenance, and ensure adequate supply of office materials.
• Provide support for the business support team during their off days.
• Collaborate with the customer service team to address and fulfill coordination needs efficiently.

Qualifications

• Recently completed a degree in Business Administration, Office Management, or a related field.
• Demonstrate ability to type quickly and accurately.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to interact professionally with visitors and team members.
• Effective time management skills with the ability to handle multiple tasks simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Willingness to take on various tasks and adapt to changing priorities.
• Demonstrates professionalism and a positive attitude in the workplace.