Job Openings at Adept Systems

• The project Manager will lead and oversee the end-to-end relocation of the company’s warehouse and office facilities to a new site for a period of 9-12 months. The job holders will be responsible for ensuring all activities are executed in line with the approved project plan, budget and timelines, while proactively ensuring compliance with legal and regulatory requirements, and maintaining uninterrupted business operations during the transition.

Key Responsibilities

• Planning and Strategy
• Define project scope and goals through working with stakeholders to establish project outcomes. This will involve a detailed project plan, including a schedule, budget, and resource allocation.
• Lead the execution of the relocation project with the approved scope, timelines and budget.
• Perform risk management, identify potential issues and developing strategies for mitigation.
• Coordinate internal teams, contractors and vendors to ensure smooth relocation of the warehouse and office operations.
• Develop and maintain detailed relocation schedules, checklists and progress reports.
• Execution and Monitoring
• Lead the project team and provide clear direction.
• Monitor progress, track key metrics, and ensure the team stays on schedule.
• Manage the project budget, ensuring expenses don't exceed the allocated funds and adjust as needed.
• Develop and oversee contingency plans to minimize downtime during the relocation.
• Communication and Stakeholder Management
• Act as the main point of contact between the team and stakeholders, providing regular updates on project status.
• Manage stakeholder expectations and address any concerns or changes.
• Risk and Compliance, Quality and Closure
• Ensure the final deliverables meet quality standards. They oversee testing and reviews to confirm the project's output is satisfactory.
• Conduct a project closure process, which includes a final review, documenting lessons learned, and formally handing over the project to its new owners.
• Ensure compliance with health, safety and environmental, and industry-specific regulations during the move.
• Maintain proper documentation for audit and compliance purposes.

Academic and Professional Qualifications

• Bachelor’s degree Commerce, Business Management or related field. Master’s degree will be an added advantage
• Professional qualification in project management; Agile certification will be an added advantage
• At least 7 years of proven experience in a project management role within retail, manufacturing, logistics or related field
• Proficiency in project management systems, i.e., Microsoft Project, Asana, Jira, etc.

Skills and Competencies

• Excellent verbal and written communication skills
• Demonstrated ability to coordinate with a range of internal and external stakeholders to ensure project deadlines are met.
• Strong project management skills for handling critical path schedules, creating and overseeing plans, and managing dependencies to ensure effective project delivery.
• Change Management expertise to develop these capabilities within the business stakeholders
• Strong negotiation skills to resolve conflicts and keep everyone aligned toward a common goal.
• It would be an added advantage to possess the following:
• Oversight of procurement processes and third-party service management, including coordination with equipment suppliers and construction contractors
• Knowledge of distribution supply chains (including warehousing, inventory management, and fleet management) is required to develop and implement a plan for transitioning inventory from one warehouse to another, while maintaining business operations to continue serving customers during the relocation process.

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Key Responsibilities 

• Plan, prepare, and present high-quality meals that meet dietary, seasonal, and cultural needs
• Develop rotating menus and special event meals, ensuring variety and nutritional balance.
• Monitor food inventory to ensure quality and cost control.
• Ensure compliance with food hygiene, sanitation, and safety standards.
• Maintain cleanliness and organization in all kitchen and storage areas.
• Accommodate special dietary requirements e.g allergies, vegetarian, gluten free.
• Collaborate with the Administration team on budgeting, meal cost control and feedback collection.
• Lead by example in maintaining high culinary standards and professional conduct.

Academic and Professional Qualifications

• Diploma or Degree in Culinary Arts, Hospitality Management, or related field.
• Minimum of 3 years of experience as a Chef, preferably in a residential, restaurant or institutional setting.
• Strong knowledge of food preparation techniques, nutrition, and kitchen equipment.
• Excellent leadership, communication, and organizational skills.
• Certification in Food Safety and Hygiene (required).
• Ability to work flexible hours, including weekends and holidays, as needed.
• Creativity in menu design and problem-solving.
• Passionate about food, sustainability, and community wellbeing.

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Key responsibilities

• Implement and refine targeted recruitment and retention strategies to expand membership and diversify the organisation’s base. Regularly assess and enhance membership benefits to align with industry trends and member needs.
• Collaborate with the Membership Lead to foster strong relationships with members, encouraging active participation in events and initiatives.
• Identify and pursue strategic partnership opportunities, grants, and projects that generate new revenue streams for the organisation.
• Create and execute comprehensive sponsorship strategies for events, research initiatives, and training programs to maximise funding opportunities.
• Track and report on annual income targets, ensuring these are met in line with the organisation’s strategic objectives.
• Manage the day-to-day operations of organisational programs, ensuring high-quality and timely delivery of services.
• Analyse and optimise operational processes, systems, and infrastructure to enhance performance and cost efficiency.
• Develop and maintain organisational policies related to governance, compliance, health & safety, and conduct, ensuring they meet current regulations and standards.
• Cultivate and manage relationships with vendors and partners, focusing on performance evaluation and ensuring value for investment.
• Assess the financial implications of contracts and projects, providing strategic recommendations to the CEO for informed decision-making.
• Oversee the planning and delivery of key events, including the Annual Conference, ensuring high standards of quality and engagement.
• Negotiate and manage contracts with event vendors, coordinating logistics to deliver successful and impactful events.
• Direct the organisation’s training programs and policy advocacy initiatives, ensuring they are financially sustainable and aligned with member needs.

Professional Experience, Educational background and skills required

• Degree in Business, Economics, Marketing, or related field.
• 10+ years’ experience in operations and business development, with a minimum of 5 years in a management role.
• Proven track record in income generation through sponsorships, memberships, or partnerships.
• Excellent project management, organisational, and negotiation skills.
• Experience in scaling programmes and building strategic partnerships.
• Commercial mindset with a focus on revenue growth and sustainability.
• Strong systems orientation with consistent delivery of high standards.
• Ability to innovate in a lean organisation and implement change.
• Strategic thinker with hands-on execution capability.
• Energetic, adaptable, and collaborative.