Job Openings at Emerge Egress Consulting

Role Objective

This is a role where you can have immediate impact to the organization and stakeholders. If you enjoy clearing road blocks and proactively managing daily details of the Managing Director and be expected to work cross-functionally across all functions.

Core Duties and Responsibilities

• Managing the Director’s calendar, diaries, scheduling appointments, and coordinating meetings in a pro-active and efficient manner.
• Preparing agendas, briefs, documents, presentations, and reports for meetings.
• Assisting with personal tasks and errands as needed.
• Liaising with internal and external stakeholders on behalf of the Director.
• Devising and maintaining office systems, including data management and filing.
• Arranging travel, visas, travel itinerary, agenda, logistics and accommodation for
• business trips and, occasionally, traveling with the Director to take notes or dictation at meetings or to provide general assistance during presentations.
• Screening and prioritizing incoming emails, calls and posts, often corresponding on behalf.
• Coordinates office management activities.
• Determine matters of top priority and handle them accordingly.
• Takes and transcribes dictation.
• Set up equipment for the meetings as required.
• Ensure all secretarial and administrative work is handled effectively.
• Support the Director and organisation in other day-to-day tasks as well as personal errands  as needed.
• Any other duties as assigned.

Job Specifications and Qualifications

• Bachelor degree in Journalism, Communication, Business Administration or related area.
• At least 3 years of work experience as a personal assistant.

Key Competencies

• Proficiency in Microsoft Office Suite and relevant softwares and presentation applications.
• Proactive
• Ability to manage a large and variable workload.
• Proficient organization and time management skills.
• Teamwork and People Skills
• Strong communication and interpersonal skills, both written and verbal.
• High level of professionalism and integrity with a proactive approach to problem-solving.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility to adapt to changing priorities and work outside regular business hours when necessary.
• Discretion, good judgment ability, honest, adaptable and demonstrate high level of confidentiality.
•  Flexible schedule with a commitment to attendance.
• Critical thinker who displays accuracy and attention to detail.
• Ability to work under pressure and meet deadlines.

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Role Objective

A creative and detail-oriented Events Planner is needed by one of clients in Nairobi.

They will be in charge in the end-to-end Events Management to satisfy both the corporate and individual clients. They should be up to date with the latest trends and industry standards.

Core Duties and Responsibilities

• Conceptualizing and implementing event concepts and themes.
• Preparing event budgets, quotations and processing invoices.
• Coordinating all logistical elements of the event.
• Managing set-up, tear-down, and clean-up operations.
• Anticipating attendee needs and making preparations against potential risks.
• Developing post-event reports on the effectiveness of each event.
• Coordinated and executed a range of events, including corporate meetings, weddings, conferences, and special occasions.
• Liaised with clients to understand their event objectives, preferences, and budget
• Sourced and negotiated with vendors, such as caterers, venues, entertainers, and decorators.
• Created detailed event proposals and timelines to ensure all elements are aligned with client expectations.
• Managed event budgets, ensuring cost-effectiveness and client satisfaction.
• Preparation of timely reports.
• Engaging in all events promotional and marketing efforts.
• Seeking sponsorships as needed whilst also developing different ideas to bring revenue.
• Managing end to end events aspects.
• Addressed and resolved any event-related issues or emergencies promptly.
• Conducted post-event evaluations to assess the success of the event and gather feedback for improvement
• Maintaining partnerships with vendors and overseeing the set-up, execution and closure of events.
• Managing and budgeting for funds allocated efficiently and effectively.
• Reviewing quotation and approving payments
• Identifying clients' requirements and expectations for each event.
• Any other duties as assigned.

Job Specifications and Qualifications

• Bachelors Degree in Hospitality, Communication, or related field.
• At least 4 years relevant experience.
• Certifications in event planning or related fields is an added advantage.

Key Competencies

• Highly creative and great at concept planning.
• Admirable organizational and multitasking abilities.
• Expert time management skills.
• Impeccable attention to detail.
• Problem Solving skills
• Financial savvy, with the ability to adhere to plan budgets.
• Strong communication and interpersonal skills.
• Ability to work under pressure.
• Impressive customer service skills.
• Leadership and teamwork abilities.