Job Openings at JKUAT Enterprises Limited

Duties and responsibilities 

• Ensuring security of office equipment, documents and records; 
• Recording dictation in shorthand and transcribing in typewritten form; processing data and managing e-office; 
• Planning and organizing meetings, workshop/conferences and seminars; operating office equipment; 
• Responding to correspondences; attending to visitors/clients; handling telephone calls, enquiries and appointments; 
• Handling protocols and confirming travel itineraries; and managing office petty cash.
• Guiding and supervising lower secretarial personnel.

Person Specifications

For appointment to this grade, an Officer must:

• At least four (4) years relevant work experience in public service or private sector.
• Minimum KCSE C- minus) or its equivalent
• Higher Diploma

Have passed the following examinations from the Kenya National Examinations Agency (KNEC)

• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
• Shorthand III (120 w.p.m
• Business English III/Communications I;
• Office Management III/Office Administration and Management III
• Secretarial Duties II;
• Commerce II;

Supervisory Course lasting not less than two (2) weeks from a recognized institution;

• Proficiency in computer applications;
• Proficiency in computer applications;
• Demonstrated results in management of office and administrative services.
• Good communication Skills
• Meet the provision of Chapter Six of Constitution

Key competencies and skills

• Strong analytical skills
• Communication skills
• Strategic and innovative thinking
• Strong interpersonal skills

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Job Specification 

• The Corporation Secretary and Director, Legal Services is responsible for providing Board Secretarial and related services to the Board of Directors and ensure effective and efficient management of contract administration, company insurance, legislative drafting and compliance with legal and regulatory legislation including provision of legal advice to members of management. 

Duties and responsibilities 

• Providing advisory on the impact of international instruments;
• Arranging the business of the Board’s meetings, keep records of the proceedings of Board and perform other duties as the Board may direct;
• Providing advice on legal and corporate matters to the Board through interpretation and writing legal opinions;
• Providing secretariat services to the Board; 
• Developing and review relevant regulatory Legal framework for the better implementation of the Corporation’s mandate;
• Coordinating and ensuring representation of the Corporation in courts or other judicial authorities; 
• Drafting and reviewing Leases, Contracts, Licensing Frameworks, Service Level Agreements, Memorandum of Understanding, leases and other legal documents to ensure compliance to statutory requirements and the Corporation’s policies;
• Liaising with the Attorney General, law enforcement agencies and stakeholders on all legal matters; 
• Ensuring that Legal Audit Compliance is carried out to confirm compliance with relevant statutory requirements;
• Overseeing the implementation of Mwongozo, Code of Conduct at the Corporation; and 
• Formulating, drafting and facilitating gazettement of Rules, Regulations and Directives issued by or on behalf of the Corporation. 

Establishing and manage the Legal Registry;

• Establishing and managing the Corporation’s Securities Register for the custody and maintenance of securities, bonds or other propriateray instruments resulting from the Corporation’s transactional activities, as required;
• Providing legal guidance on contractual and statutory obligations binding to the Corporation;
• Providing and interpreting legal information, conducting training and disseminate appropriate legal requirements to staff;
• Safeguarding the Corporation’s interests and ensuring that they are adequately defended before the courts;
• Managing, reviewing, and monitoring progress of all outstanding litigation;
• Issuing instructions, liaising with the Corporation’s appointed Advocates with a view to ensuring they act in the Corporation’s interest while handling cases on its behalf; 
• Ensuring the Agency complies with constitutional, regulatory and all relevant laws in force through the provision of legal advisory services and contractual risks are efficiently managed;
• Undertaking extensive review of different requests for approval, licenses both internal and external for purposes of ascertaining legal soundness, make appropriate recommendations and ensure proper implementation;
• Document and maintain a record of all enforcement and compliance assignments undertaken by the Corporation’s personnel and develop legal accountability structures in relation to enforcement assignments;
• Establish and manage the Corporation’s Register of Codes, Regulations, Rules, Guidelines, By-Laws And Treaties; 
• Legal drafting of the Corporation’s codes, regulations, rules, guidelines, by-laws and treaties;
• Continously manage, review and updating of all the the Corporation’s codes, regulations, rules, guidelines, by-laws and treaties for consistency with each other, and also compliance with the National and County Legal Frameworks;
• Establish and manage the Corporation’s Alternative Dispute ResolutionMechanism;
• Developing the Corporation’s proactive and preventive legal policies and strategies aimed at forestalling disputes, controversies and litigation; xxvii) Continously engage and build the capacity of the Corporation’s Lessess, Licensees, Partners and other stakeholders on use of the the Corporation’s ADR Mechanism;
• Liaising with the National and International ADR Mechanisms and Resources for application to the Corporation;
• Risk management on all the Corporation’s internal legal and regulatory matters and liaise with relevant departments to ensure that where legal risks have  been identified, appropriate courses of action are taken;
• Conducting legal and regulatory risk management extension services to the Corporation’s Lessess, Licensees, Partners and other stakeholders for consistency in application and compliance;

Faciliate Legal Complaince Audits;

• Prepare review and modify contractual instruments to assist and support various business activities, and negotiate, review and draft documentation for business transactions;
• Prepare and advise on necessary regulatory checklists to be adopted to ensure informatiuin and documentation is uniformly, accurately and timeously submitted to the Corporation;
• Conduct Legal Due Diligence on all prospective Lessees, Licensees, Partners or other third parties with whom the Corporation is to enter a legal relationship with;
• Establish and manage the Lease Register;
• Establish and manage the Licenses Register;
• Prepare and review agreements, licenses, leases and similar instruments;
• Ensuring relevant legal relations with tenants and other stakeholders are entered into by preparing appropriate leases, licences and other contracts on the  Corporation’s assets;
• Developing and vetting policy papers and instruments with legal implications for approval by the Corporation; advising the Corporation and coordination with the functional areas in relation to various legal requirements which must be complied with a and the legal obstacles which must be overcome in order to obtain the Corporation’s targeted results; responsibility for the timely release of legal advice to assist the Corporation in making an informed decision;
• Ensuring timely compliance with rules and regulations affecting the Corporation, including the Code of Conduct and Ethics; attending to all legal matters of the Corporation including advising, vetting and drafting of legal agreements in relation to the Corporation’s operations; and
• Liaising the functional units on queries or legal matters that should arise that relate to the Corporation’s affairs.
• Providing secretarial services to the Board and its Committees.
• Providing of guidance to the Board on their duties and responsibilities and on matters of Governance;
• Faciliating Board induction and development and implementation of the Capacity building programmes;
• Preparing and managing of Board Work-Plans; 
• Faciliating Annual Board Evaluation; 

Faciliating Governance Audits;

• Initiating the Development and implementation of the Board Charters, Terms ofReference and the Code of Conduct and Ethics; preparing and circulating of Board and Committee Papers;
• Keeping safe Custody and accounting for of the Corporation’s seal, securities, agreements, minutes, titles and other legal instruments; and,
• Maintaining and updating the Register of Conflict of Interest.

Requirements

For appointment to this grade, an officer must have:

• A minimum of ten (12) years in relevant work experience and at least eight (8) years in management in the Public or Private Sector;
• Bachelor of Laws degree or equivalent qualifications from a recognized institution;
• Masters Degree in any of the following disciplines; Law, Metropolitan transport or equivalent qualifications from a recognized institution;
• Postgraduate Diploma in Law from the Kenya School of Law;
• Admitted as an Advocate of the High Court of Kenya;
• Hold a valid practicing certificate;
• Member of the Law Society
• Leadership course lasting not less than Four (4) weeks from a recognized institution.
• Proficiency in computer applications;
• Show merit and ability as reflected in work performance and results; and
• Fulfill the requirements of Chapter Six of the constitution

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Duties and Responsibilities

• Manage all issues regarding the financing of the corporation's activities.
• Participate in Development and implementation of sound financial management policies and procedures.
• Consolidating the printed budget estimates and revised budget as per guidelines issued by the National Treasury.
• Forecasting Annual cash flow requirements and coordinate preparation of annual budgets.
• Scheduling all payments within the corporation's budgetary provisions.
• Ensure Budgetary and cost control by reviewing expenditure returns from departments, prepare variance analysis and recommend corrective action
• Guide other departments by interpreting government accounting policy and applying it in all operations of the corporation's
• Plan and coordinate timely preparation of annual Work Plans and budget estimates.
• Develop and manage internal controls and compliance.
• Participate in Public Private Partnership program strategies and resource mobilization.
• Analyse and interpret financial reports and other accounting records.
• Ensure prudent and optimal utilization of corporation's funds and Assets
• Manage proper records of financial transactions.
• Oversee preparation of the final Annual Statement of Accounts in accordance with accounting standards and procedures and submission to relevant institutions.
• Review and ensure timely and accurate preparation of management accounting reports on quarterly and annual basis
• Maintain accurate and complete financial record of the corporation's and regularly review the financial system; 
• Undertake financial risk management. 
• Monitor and evaluate funds applications and accountability
• Ensure compliance with applicable financial statutory obligations and circulars.
• Ensure proper Revenue and Treasury Management and reporting.

Person Specifications 

For appointment to this grade, an officer must have:

• A minimum period of ten (10) years relevant work experience six (6) of which should have been in management
• Master’s Degree in any of the following: Accounting, Business Administration, Finance or their equivalent qualification from a recognized Institution;
• Bachelor’s Degree in Commerce, Business Administration, Business Management (Finance or Accounting option) or other relevant and equivalent qualifications from a recognized institution;
• Certified Public Accountant Part III (CPA K) or Associate of Certified Chartered Accountant (ACCA);
• Management Course lasting not less than four (4) weeks from a recognized institution
• Membership in good standing of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other recognized professional body vii.Proficiency in computer applications
• Demonstrated results in work performance
• Fulfilled the requirements of Chapter Six of the Constitution.

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Job Purpose

• The holder of the job will be responsible for implementation of the Enterprise Risk Management Policy and Framework to ensure a proactive risk management philosophy that safeguards the Corporation’s assets.

Duties and Responsibilities

• Implementing the Enterprise Risk Management policies and Enterprise Risk Management Framework;
• Monitor implementation of intervention programs to address the Corporation’s adherence to Association of African Development Finance Institutions(AADFI) Prudential guidelines:
• Undertake proper analysis of risk and compliance
• Implementing effective risk appraisal and measurement tools
• Reviewing all applications for credit/investment so as to identify measure and mitigate risk;
• Preparing quality risk reports
• Ensuring proper maintenance of risk and compliance culture within the Corporation and
• Providing Support, Education and training to staff to build risk awareness within the corporation
• Carrying out quarterly assessments for compliance and risk assessment at the Corporation.

Person Specifications

Experience

• At least eight (8) years’ relevant work experience, four (4) of which must have been in a supervisory role;

Academic Qualification

• Bachelor’s degree in any of the following disciplines: Economics, Business or equivalent qualification from a recognized institution;
• Master’s degree in a relevant field of study from a recognized Institution;

Professional Qualifications (Added Advantage)

• Professional qualification; Be certified in any of the following: Certified Financial Analyst (CFA); Certified Risk Management Professional (CRMP), Risk Management Professional (RMI-PMI), Certified Risk Management Assurance (CRMA) Certified ISO Auditor or its equivalent from a recognized institution; 
• Membership to a relevant professional body in good standing;
• Management course lasting not less than four (4) weeks from a recognized institution

Skills/Attributes

• Strong analytical skills
• Specialist knowledge and diverse relevant experience 
• Excellent business acumen
• Excellent interpersonal and communication skills 
• Report writing skills
• Proven experience performing risk management assessments
• Demonstrated ability to collaborate with all levels of the organization
• Strong process analysis and modelling skills along with direct experience converting  business requirements into action oriented technical objectives and measurable    results
• Strong situational analysis capability 
• Attention to detail and critical thinking
• Team player 
• Meets the requirements of Chapter Six (6) of the Constitution of Kenya.

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Job Specification

Duties and responsibilities at this level will entail: -

• Review and ensure timely and accurate preparation of management accounting reports on monthly, quarterly and annual basis
• Ensuring timely and accurate preparation of annual budgets and revised budgets based on approved work plans. 
• Provide technical support to technical and other departments during the budget making process
• Reviewing expenditure returns from departments, prepare variance analysis and recommend corrective action
• Interpreting of financial policies for sound financial principles, practices procedures for effective internal control
• Assist other departmental and sectional managers in the management of their budgets through regular provision of reliable up to date financial information; 
• Carry out financial planning and consolidate department work plans
• Participate in Resource Mobilization initiatives of the Corporation.
• Verification of payroll, payment cheques, EFTs and Corporation transfers;
• Approval of Purchase orders, Sales & Purchase invoices and staff imprests. 
• Review the coding of ledger and store items in the system to ensure that is accurate and sufficient;
• Review all purchase requisition to ensure the estimate given by users are reasonable and within budget;

Person Specifications 

For appointment to this grade, an officer must have:

• A minimum of ten (8) years’ work experience and at least four (4) in a supervisory role in the Public Service or Private Sector; 
• Master’s Degree in any of the following disciplines: - Business Administration preferably in Finance or equivalent qualifications from a recognized University or institution;
• Bachelor’s degree in commerce (Finance option), Economics, and Business Administration, Business Management or other relevant and equivalent qualifications from a recognized institution;
• Certified Public Accountant (CPA) or Associate of Certified Chartered Accountant (ACCA);
• Membership in good standing of the Institute of Certified Public Accountants of Kenya  (ICPAK) or any other recognized professional body;
• Certificate in Management Course lasting not less than our (4) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated results in work performance
• Fulfilled the requirements of Chapter Six of the constitution.

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Duties and Responsibilities

• Coordinating, formulating and implementing HR strategies, policies rules, regulations, and systems for the Corporation
• Overseeing human resource planning and development;
• Overseeing the Identification, designing and implementing of training programs based on identified needs;
• Monitoring and evaluating the effectiveness of training and development programmes
• Providing guidance on development and updating of the human resource database;
• Overseeing staff induction and on-boarding programme;
• Coordinating, reviewing and implementing the Human Resource Career Guidelines;
• Supervising effective administration of the payroll system;
• Reconciliation of staff complement and establishment;
• Ensuring preparation and compiling staff deductions done outside the payroll;
• Managing employee relations programmes and ensuring staff discipline is maintained;
• Supervising the update of the human resource database in the Corporation
• Drawing a plan for the annual performance target setting in the Corporation for review by management;
• Coordinating issues of staff welfare;
• Managing human resource internal communication and HR information management systems
• Secretary to the Training Committee;
• Ensuring compliance with statutory obligations related to health & safety, HIV/AIDS, Alcohol and Drug Substance Abuse, Gender and Disability Mainstreaming and other requirement in working environment
• Preparing and submitting all statutory deductions; and
• Processing pension claims.
• Managing staff separation; and
• Supervising, training and developing staff under him or her.

Person Specifications

For appointment to this grade a candidate must have: 

• A minimum period of eight (8) years in relevant work experience and at least four (4) years in supervisory role in a position in the Public Service or Private Sector;
• Master’s degree in Human Resource Management or any other relevant qualifications;
• Bachelor’s degree in Human Resource Management or Equivalent qualifications;
• Management course lasting not less than four (4) weeks from a recognized institution;
• Diploma in either Human Resource Management or Certified Human Resource Professional  (CHRP) or equivalent qualification from a recognized institution;
• Membership of the Institute of Human Resource Management.
• Proficiency in computer applications
• Good Communication skills
• Demonstrated results in work performance; and
• Fulfilled the requirements of Chapter Six of the constitution

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Duties and Responsibilities entail:

• Managing, relationships with investees.
• Collecting and analyzing investment portfolio data to monitor investment returns and risk levels.
• Monitoring and report risk in assigned investment geographics.
• Identifying high risk in vestments and propose strategies to mitigate risk.
• Coordinating with Investment appraisal department to ensure effective and timely communications of the progress and impact of the investment portfolio.
• Coordinating with Investment Officers to ensure regulatory, reporting
• Ensuring compliance in investment geographies.
• Participating in investor meetings and calls to provide portfolio updates.
• Providing content for concept notes and proposals to potential investors.

Person Specifications

• At least eight (8) years' relevant work experience, four (4) of which must have been in a supervisory role.
• Master's degree in in any of the following disciplines: Commerce, Business, Economics, Engineering or any other relevant field from a recognized institution;
• Bachelor's degree in any of the following disciplines: Commerce, Business, Economics, Engineering or any other relevant field from a recognized institution;
• Merit and ability as shown in work performance
• Certificate in Management Course lasting not less than four (4) weeks
• Meets the requirements of Chapter six of the Constitution

Professional Qualification (Added Advantage)

• Certified qualification in any of the following; Financial Analyst (CFA), Investment and Financial Analyst (CIFA), Public Accountant (CPA (K) or Association of Certified Chartered Accountant (ACCA (UK) or equivalent qualification from a recognized institution;  
• Member of a relevant professional body

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Job Specifications

The duties and responsibilities of the officer will entail:-

• Participating in the development of audit strategies, policies and procedures and ensure
• Risk Management Committee; to Evaluating progress and effectiveness of action taken to implement audit recommendations received from both internal and external audits;
• Assisting in preparation of quarterly audit reports to the Audit and Risk Management Committee of the Board; effective implementation;
• Contributing to preparation of the risk-based annual audit plan for approval by the Audit &
• Preparing audit reports on compilation of each audit engagement to ensure timely issuance
• Management for implementation of recommended actions;
• Executing special audits/investigations;
• Evaluating the performance of staff in the Department to ascertain efficiency and effectiveness in work performance in meeting the objectives of the function; and
• Contributing to preparation of the department's annual budget, control and monitor its implementation.
• Executing special audits/investigations;
• Evaluating the performance of staff in the Department to ascertain efficiency and effectiveness in work performance in meeting the objectives of the function; and
• Contributing to preparation of the department's annual budget, control and monitor its implementation.

Person Specification

For appointment to this grade, an officer must have:

• Have a minimum period of eight (8) years relevant work experience four (4) of which must have been at a supervisory level;
• Have a Bachelor's Degree in any of the following disciplines: Accounting, Finance or Business Administration (Finance and Accounting option) or relevant field from recognized university:
• Have a Master's Degree in any of the following disciplines: Accounting, Finance or Business Administration ([Finance and Accounting option) of relevant field from a recognized university;
• Have passed Certified Public Accountant of Kenya (K) or its equivalent qualification;
• Be a registered member of ICPAK in good standing;
• Be proficient in computer application skill;
• Have demonstrated merit and ability as reflected in work performance and results; and
• Fulfilled the requirements of Chapter six of the Constitution.