Job Openings at University of Nairobi

Ref: AD/4/19/23

Job Specifications

The duties and responsibilities at this level will entail:

• Collection and delivery of mail and other documents/packages or materials as required from and to the post office, government agencies, and other organizations.
• Sorting, packaging, delivery and pick up of mail from various offices on the premises at regular intervals.
• Maintenance of records as required.
• Support the office of the director and researchers in everyday activities
• Monitor and report any faults relating to office equipment and furniture.
• Operate photocopying and printing machines, and filing.
• Ensure the offices, and meeting rooms are clean and all equipment are in good working condition. Organize office tables and surfaces in an orderly manner
• Any other duties as may be delegated by the supervisor.

Person Specifications

For appointment to this grade, a candidate must have the following requirements:

• At least Grade C+ at KCSE and a diploma in a relevant field (Undergraduate degree in social sciences or related disciplines and form a recognized university is an added advantage)
• Have adequate comprehension skills to understand instructions
• Must be computer literate; and have excellent skills in MS Word, Excel, and PowerPoint
• Maintain high standards of confidentiality and is highly trustworthy
• Ability to perform a variety of standard office related tasks
• Good interpersonal, Communication, and Organizational skills
• Consistently approaches work with energy and a positive, constructive attitude.
• Focuses on results for the client and responds positively to feedback.
• A valid certificate of good conduct.

Key Skills and Competencies

• Planning and organizational skills;
• Ability to work with flexibility on several tasks simultaneously;
• Communication skills;
• Team player.

Terms of Employment

Employment will be on one-year renewable terms (with 3 months’ probation period) depending on availability of funds. Gross monthly salary attached to this post is Ksh.33,800 – 41,900

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Ref: AD/4/18/23

Job Specifications

The duties and responsibilities at this level will entail:

• Providing support to project staff by ensuring cost effective utilization of resources;
• Monitoring expenditure of each research grant to ensure expenditure is in line with donors’ objectives, and requirements; and prepare donor financial reports;
• Monitoring projects expenditure against the budgets and provide frequent feedback to the project managers and project staff on budget matters;
• Review field imprest / travel per diems to ensure adherence to set procedures and regulations;
• Process payments and funds transfer to researchers and partners;
• Review partner institutions’ expenditure accounting and prepare funds disbursements;
• Participate in proposal development preparing budgets and other administrative sections;
• Prepare for project audits by continuously reviewing accounts for accuracy and provide support to auditors during project financial audits;
• Ensure proper financial records management and compliance with internal and external requirements;
• Maintain grant reporting requirements and schedules in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates;
• Help in monitoring project implementation including review of burn rates both for the Institute and project partners;
• Support the Office of the Director and the Institute in general under the guidance of the office administrator and respond to queries in their absence;
• Support researchers in developing/writing grant application budgets

Person Specification

For appointment to this grade, a candidate must have the following requirements:

• Bachelor’s degree in Commerce, or Business Administration or Finance, Accounting, or related undergraduate degree.
• At least three (3) years’ post qualification experience preferably in a research organization.
• Demonstrate knowledge on grant management and proposal writing.
• Research grants management experience.
• Excellent financial management skills.
• Must be computer literate; and have excellent skills in MS Excel and familiarity with any accounting software,
• Experience of working on donor funded projects.
• Proven experience in planning, budgeting and programme control. Strategic thinking, problem solving and decision-making skills.
• Excellent compliance and local regulatory knowledge and management skills.
• Must be a member of a relevant professional body and in good standing;
• Progress towards obtaining Certified Public Accountant (CPA K) or Chartered Certified Accountant (ACCA) equivalent is an added advantage.

Key Skills and Competencies

• Planning and organizational skills;
• Ability to work with flexibility on several tasks simultaneously;
• Communication skills;
• Team player.

Terms of Employment

Employment will be on one-year renewable terms (with 3 months’ probation period) depending on availability of funds. Gross monthly salary attached to this post is Ksh. 63,640 - 71,500 depending on experience, and demonstrated competency.

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Ref: AD/4/17/23

Job Specifications

The duties and responsibilities at this level will entail:

• Arranging and handling all administrative activities and logistics for the Institute and the Director’s office. These include research related meetings and events, both internal and external: schedule meetings; draft agenda; develop, compile, and distribute presentation materials; record meeting minutes and communicate action points for various stakeholders;
• Support drafting, editing, and preparing correspondences, reports, and other project related materials;
• Provide administrative and secretariat support to the Institute researchers;
• Facilitate performance of administrative and related tasks;
• Coordinate quarterly tracking of performance of outputs by researchers;
• Coordinate tracking of performance of the Institute;
• Track progress of implementation of research projects and activities and promote projects and the Institute’s visibility;
• Overseeing grant applications and proposal development at the Institute in consultation with the Office of the Director and researchers;
• Support day-to-day operations of the Institute;
• Facilitate acquisition of research permit and ethical clearance;
• Facilitate obtaining of Memorandum of Understanding (MoU) between partners and the University of Nairobi;
• Maintain communication and liaison with relevant University of Nairobi departments and units; and with funders and partners;
• Liaise with other departments of the University for improved performance of the Institute.

Person Specifications

For appointment to this grade, a candidate must meet the following requirements:

• Have a Masters degree in Development Studies and/or Social Sciences or related disciplines from a recognized institution;
• Proficiency in computer applications including use of MS Word, Excel, and PowerPoint
• Must be knowledgeable on research grant management and proposal writing.
• Experience in carrying out development research, and management of research projects and/or grants is an added advantage.

Key Skills and Competencies

• Planning and organizational skills;
• Ability to work with flexibility on several tasks simultaneously;
• Experience in preparation and management of seminars, workshops, and international conferences
• Experience in coordinating research programmes
• Ability to profile research outputs through communication platforms
• Team player
• Strong communication and interpersonal skills

Terms of Employment:

Employment will be on one-year renewable terms (with 3 months’ probation period) depending on availability of funds. Gross monthly salary attached to this post is Ksh. 118,000 - 153,000 per month depending on experience, and demonstrated competency.