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  • Posted: Sep 2, 2021
    Deadline: Not specified
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  • Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality and works through local church and non-church partners to implement its programs. CRS has been helping po...
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    Senior Procurement Officer

    Job Summary:

    To process for local and international procurement of goods and services to advance the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully manage the quality and efficiency of all procurement and purchasing activities and to ensure stewardship, integrity, transparency, and accountability.

    Job Responsibilities:

    • Manage fully compliant procurement systems and operating procedures and organize the procurement functions. Assess effectiveness and efficiency and lead improvements. Ensure compliance with CRS procurement principles, standards, and policies; donor regulations; and local statutory requirements.
    • Coordinate with various departments to proactively assist with goods/services flow analysis and determine needs and quantity, quality and delivery requirements for goods and services and maintain an up-to-date procurement plan. Collaborate with budget holders to develop annual budget plans that meet procurement needs.
    • Manage and control the analyze-to-contract process with strategic sourcing solutions to ensure the best value for money: market research and analysis, goods/services specifications and supplier evaluation criteria, solicitation documents, a transparent and consistent bidding process, etc. Prepare contracts
    • Ensure the highest level of transparency and integrity amongst the procurement department and prevent fraud along the procurement process.
    • Conduct periodic risk assessment along the procurement process.
    • Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
    • Oversee and monitor relationships and transactions with suppliers, supplier performance, and contractual obligations to ensure contract completion per authorized terms and conditions. Take action to address current and/or potential contractual issues and/or inefficiencies to mitigate risk. Advise on contract/purchase order modifications, if needed.
    • Monitor payment terms and schedules through maintenance of open order report and oversee coordination with the finance team to ensure timely payments to vendors.
    • Manage a reliable procurement document trail and database management system for control, accountability, and input for proper inventory recording. Ensure all required information and records are complete, accurate, up-to-date, and properly filed. Oversee reports preparation, consolidate reporting and analyze data for decision-making.
    • Ensure timely, effective and efficient procurement support to Somalia program
    • Required/Desired Foreign Language: Fluent in English
    • Travel Required: Must be willing and able to travel up to 25 %, including visits to Somalia

    Typical Background, Experience & Requirements:

    Education and Experience

    • Bachelor’s degree in procurement, /purchasing management, logistics, business administration or related field required. Master’s Degree would be an added advantage. Professional certifications a plus.
    • Minimum of 5 years work experience in procurement/purchasing management, logistics, administration with increasing responsibility, preferably with an international organization.
    • Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
    • Knowledge of international and national procurement regulations and local market conditions.
    • Strong knowledge of contract terms and proven ability to negotiate terms and agreements and build and maintain networks with suppliers.
    • Staff management experience and abilities that are conducive to a learning environment.
    • Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) highly desirable.

    Personal Skills and abilities

    • Strong planning, coordination, prioritization, and time management skills.
    • Strong analytical skills with ability to make independent judgment and decisions.
    • Ethical conduct in accordance with recognized professional and organizational codes of ethics.
    • Proactive, resourceful, solutions-oriented and results-oriented.
    • Strong negotiation, communication, and relationship management skills

    Agency-wide Competencies(for all CRS Staff):

    • These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
    • Integrity
    • Continuous Improvement & Innovation.
    • Builds Relationships.
    • Develops Talent.
    • Strategic Mindset.
    • Accountability & Stewardship

    go to method of application »

    Administrative Manager

    Job Summary:

    You will manage the provision of responsive, effective, and efficient administrative services, facility and Fleet – in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will promote and ensure stewardship of resources and a high-quality service approach are integrated into administrative systems, policies, and procedures.

    Roles and Key Responsibilities:

    • Plan, coordinate, monitor and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions. Anticipate delivery challenges to ensure service continuity.
    • Coordinate the administration function to ensure support services are delivered with high- quality in an efficient manner. Help address challenges that affect the proper stewardship and optimal utilization of program assets and resources.
    • Ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations. Recommend changes in office practices and coordinate revision of systems, policies, and procedures to contribute to operational excellence.
    • Oversee the efficient use and management of CP assets and rented facilities. Ensure fully compliant procurement for office supplies and asset management systems. Organize inventory monitoring, control, and reporting.
    • Effectively manage administrative talent and supervise. Manage team dynamics and staff well-being. Provide coaching, tailor individual development plans, and complete performance management for direct reports.
    • Monitor and assess performance to ensure capacity for successful support of high-quality programming.
    • Serve as the key liaison and maintain relationships with relevant external stakeholders (landlords, service providers, etc.) on assigned administrative matters and ensure required authorizations and documents are up-to-date.
    • Help ensure staff has access to relevant information, training, and safety materials and equipment to ensure a safe and sound work environment.
    • Manage the provision of travel and logistics support and services to staff and visitors. Manage event planning activities, including delegation visits, trainings and, workshops.
    • Ensure timely, effective and efficient administrative support to Somalia office and program
    • Required Languages – Fluent in English

    Basic Qualifications

    • Bachelor’s Degree in Business Administration or other relevant fields. A Master’s Degree would be a plus.
    • Minimum of 5 years work experience in administrative support functions, with increasing responsibility. Office management experience is a plus. Experience with an NGO a plus
    • Additional education may substitute for some experience; additional experience may substitute for some education.

    Knowledge, Skills and Abilities

    • Very good planning, organizational and time management skills
    • Ability to make sound judgments and good decisions
    • Strong customer service orientation with very good communication and interpersonal skills
    • Ethical conduct and ability to maintain confidentiality
    • Proactive, resourceful, solutions-oriented and results-oriented

    Preferred Qualifications

    • Procurement experience is a plus.
    • Staff management experience and abilities that are conducive to a learning environment are a plus.
    • Proficient in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

    Agency-wide Competencies(for all CRS Staff):

    • These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
    • Integrity
    • Continuous Improvement & Innovation.
    • Builds Relationships.
    • Develops Talent.
    • Strategic Mindset.
    • Accountability & Stewardship

    Method of Application

    Use the link(s) below to apply on company website.

     

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