Job Opportunities at Lake Victoria South Water Works Development Agency

LVSWWDA 10 : - REF. LVSWWDA/PMU/06 

Key Responsibilities and Tasks

• Perform driving duties for the project as and when necessary, in accordance with Project management requirements or policies
• Perform pre-journey, journey and post-journey vehicle checks [vehicle tyre pressure, vehicle fluids (Brake, clutch, engine oil, windshield water, battery water, etc.) checking for signs of leakage in the engine, differential, gear box e.tc and checking the general condition of the vehicle.
• Ensure timely transportation of the staff and property to the required destination while ensuring safety of the passengers, property and the vehicle according to the Project requirements.
• Perform all driving duties for the project as assigned by the supervisor or delegated authority.
• Ensure that the road license and insurance policy of the vehicle (s) assigned to him/her are always valid
• Safeguard, maintain and update other Project Vehicle related documentation including Vehicle log (indicating date, description of journey, correct odometer reading at start and end of journey, time (am or pm) and ensuring that all entries are correct and accurate according to the Project Management requirements.
• Prepare Purchase Requisition for Vehicle service and necessary vehicle maintenance requirements when due.
• Ensure strict adherence to the program policy on Resources and Asset Management.
• Handle Project staff, guests and partners with courtesy.
• Handle the vehicle and materials assigned to him/her with care
• Perform minor routine Vehicle maintenance service and advice the Project Manager on general service and maintenance/ repair of the vehicle parts as necessary.
• Report vehicle condition to the supervisor after a trip
• Carry out any other official errands/duties as assigned by the supervisor.

Key Qualification and competencies

1. At least Form 4 or “O” level certificate with a pass of Grade D+ in the Kenya Certificate of Secondary Education
2. At least 3 years’ experience in driving
3. A clean valid Kenyan driving license (Class B-C-E) with knowledge of Kenyan road rules and Highway code
4. Current valid certificate of good conduct
5. Must have good interpersonal and communication skills
6. Basic knowledge and skills in minor motor vehicle mechanics

The details for each of the advertised positions are available on the Agency Website www.lvswwda.go.ke for each of the positions.

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LVSWWDA 7: -REF. LVSWWDA/PMU/05 

Key Responsibilities and Tasks

• Organize office records, files and correspondences requirements or policies
• Plan and coordinate office logistics and inventory
• Keep records of all the Program documents
• Facilitate communication between the Program Office with other agency offices
• Facilitate communication between the Program staff and stakeholders.
• Keep diaries of key Program events and schedules ensure timely reminders.
• Receive, sort, register and disseminate incoming/outgoing information and correspondences.
• Prepare purchase requisition for office consumables and sundries
• Ensure strict adherence to the program policy on Resources and Asset Management.
• Handle project staff, guests and partners with courtesy.
• Carry out any other official errands/duties as assigned by the supervisor.

Key Qualification and competencies

1. Certificate in Secretarial Studies
2. At least Form 4 or “O” level certificate with a pass of Grade C- in the Kenya Certificate of Secondary Education
3. At least 5 years’ experience in Project Office Management
4. Computer Literate including Internet communication
5. Fluency in English
6. Must have good interpersonal and communication skills
7. Basic knowledge and skills in minor motor vehicle mechanics

The details for each of the advertised positions are available on the Agency Website www.lvswwda.go.ke for each of the positions.

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LVSWWDA 5: - REF. LVSWWDA/PMU/04 (1 POST)

Key Responsibilities

1. Preparation and updating the program Procurement Plan for Goods, Works, and Services.
2. Preparation of General or Specific Procurement Notice/Prior Information Notice.
3. Assist in pre-Bid/Pre-Proposal/Pre-Tender meetings.
4. Assist in preparing and issuing clarification (if required) to Bidding Documents/Request for Proposals/Tender Documentation.
5. Prepare minutes of Bid/Proposal Opening; Committees/Commissions.
6. Assist in management of EOI, Proposal, Bid and Tender Opening.
7. Assist in evaluation and provide administrative support.
8. Assist in preparation of notification of results of outcomes of the procurement process.
9. Recording and keeping track of Bid/Tender Securities.
10. Assist in recording any Challenge, Complaint, Protest and Appeal.
11. Assist in Preparation of Contracts.
12. All other procurement related activities for the LVWATSAN program.
13. Preparing Procurement Report

Key Qualification and competencies

1. Minimum Degree in either of the following: Business management, Supply Chain Management, Economics, Commerce or equivalent.
2. Registered with Kenya Institute of Supplies Management
3. Have proven record of handling donor funded procurement responsibilities.
4. Be familiar with Accounting systems and supporting planning tools such as ERP.
5. At least 5 years’ experience 3 of which should be specific to implementation of DFI funded program.
6. Meet the requirements of Chapter 6 of the Constitution of Kenya 2010.

The details for each of the advertised positions are available on the Agency Website www.lvswwda.go.ke for each of the positions.

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LVSWWDA 5: - REF. LVSWWDA/PMU/03 (1 POST)

Key Responsibilities

1. Day-to-day responsibility for the delivery of the Environmental and Social Action Plan, Resettlement Action Plan, Grievance Redress Mechanism, etc.
2. Leading or contributing to specific packages of work such as stakeholder engagement, needs analysis, community development plans, environmental and social monitoring.
3. Working with the Consultants/contractors teams to act as an interface between the project, authorities and affected communities.
4. Working with the Contractors/Consultants to ensure effective engagement and consultation with people living/working close to or within the project area and wider affected communities.
5. Working with the CLO to maintain good community relations and address community concerns as they arise and agree measures to respond to grievances in liaison with the wider project team and grievance committee.
6. Supervising environmental and social consultants supporting the project.
7. Ensuring compliance by contractors and communicate project health, safety and security measures to promote worker safety and awareness.
8. Managing the project permitting/licensing requirements, keeping all up to date and providing reporting as required.
9. Liaison with government and regulatory agencies such as NEMA, WRA, e.t.c

Key Qualification and competencies

• Bachelor of Arts Degree in either of the following: Community Development, Sociology, Economics, Anthropology, environmental specialism.
• Demonstrable familiarity and track record of implementing EMCA 2012(1999) and good international industry (GIIP) in Environmental and Social issues.
• Track record of working with the requirements of international financial institutions e.g. World Bank, AFD, AfDB, European Investment Bank, and specifically the IFC Performance Standards.
• Experience of IFC and GIIP aligned social baseline data collection; stakeholder engagement and key person interviews and groups with a gender and vulnerability lens; physical and economic displacement and IFC PS5 aligned resettlement and livelihoods restoration – planning and implementation; community needs analysis and development planning; community health, safety and security; and influx management.
• Proven ability to communicate effectively, understand community and stakeholder perspectives and vulnerabilities and to engage with project affected people and project management teams positively and constructively.
• An understanding of gender issues and vulnerable groups in a development context.
• Previous experience working in Kenya and Western Kenya.
• Experience in preparation and implementation of Resettlement Action Plan.
• Proficient in speaking, reading and writing in English.
• Meet the requirements of Chapter 6 of the Constitution of Kenya 2010.

The details for each of the advertised positions are available on the Agency Website www.lvswwda.go.ke for each of the positions.

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LVSWWDA 5 : - REF. LVSWWDA/PMU/02 (1 POST)

Key Responsibilities

1. Prepare, update and maintain Program Disbursement Plan and Disbursement Report.
2. Prepare, ledgers, statements, vouchers and bank reconciliations and statement of accounts
3. Timely Process Contractor, consultant’s and Suppliers Payment Requests
4. Ensure contractors, consultants and suppliers tax obligations are efficiently processed
5. Prepare Program Financial Reports in conformity with the AFD/EIB Reporting obligations
6. Prepare and process Disbursement Requests including following up with relevant authorities until the payments are made to the required beneficiary accounts e.g
7. Prepare and maintain Register on Fulfilment of Donor Conditions as per the Financial Agreements
8. Create and submit government reports and tax returns related to projects.
9. Prepare Financial Statements for Audit and prepare responses to all Audit Querries as required.
10. Organise, maintain and secure all accounting records, receipts, issues relating to the Program.
11. Prepare Program Closing Account Report.

Key Qualification and competencies

1. Minimum Degree in Finance, Accounting, Economics, Business management, Commerce or equivalent.
2. Must be a certified public Accountant
3. Registered and active member of a Professional institution especially ICPAK
4. Be familiar with the ERP which contains the Accounting systems and supporting planning tools.
5. Have organisation and leadership skills.
6. At least 5 years’ experience 3 of which should be specific to implementation of Donor funded program.
7. Meet the requirements of Chapter 6 of the Constitution of Kenya 2010.

The details for each of the advertised positions are available on the Agency Website www.lvswwda.go.ke for each of the positions.

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LVSWWDA 5: - REF. LVSWWDA/PMU/01

No of Positions: 2

Key Responsibilities

1. Preparing and updating program schedule according to the work plan.
2. Preparation of monthly, quarterly progress reports and any other reports.
3. Project documentation.
4. Review of designs and tender documents.
5. Review contract plans, specifications, addenda and all approved change orders.
6. Assist the Project Engineer in Contract Management ensuring that contracts are valid including Insurances, Guarantees and Securities.
7. Ensure contractual correspondences are acknowledged and timely responded
8. Review all Variations and Claims from Contractors and consultants
9. Review and recommend Payment Applications and Consultant’s Invoices ensuring completeness and supporting documentation.
10. Organise, coordinate, take minutes and attendance for site/ stakeholder meetings

Key Qualification and competencies

1. BSc/ B. Tech Degree in either of the following: Civil/ Water Resources/ Civil & Structural Engineering
2. Registered and active member of a Professional institution such as EBK, IEK or other recognised engineering professional body
3. Competency in Computer: AutoCAD, any design software for Water network or Sewer network, good command of Microsoft Office.
4. Organisation and leadership skills.
5. At least 5 years in project management/construction supervision of water supply and sanitation project
6. Experience in management of major donor funded projects (e.g. AFD, World Bank, KFW, AfDB) will be added advantage.
7. Meet the requirements of Chapter 6 of the Constitution of Kenya 2010.

The details for each of the advertised positions are available on the Agency Website www.lvswwda.go.ke for each of the positions.