Job Opportunities at The Technical and Vocational Education and Training Authority (TVETA)

Responsibilities

• Preparing draft correspondences;
• Maintaining office diary and protocol;
• Handling telephone calls and appointments;
• Recording dictation in shorthand form;
• Ensuring security of office records, documents and equipment;
• Attending to visitors/clients;
• Planning and scheduling of meetings;
• Supervising Office Administrative staff; and
• Managing office petty cash.

Qualifications

• Served satisfactorily for a minimum period of three (3) years in the grade of Senior Assistant Office Administrator or in a comparable position in a reputable institution;
• A Bachelor’s degree in any of the following disciplines: – Public Administration, Business Administration, Office Management or equivalent qualification from a recognized institution;
• A Diploma in Secretarial Services from the Kenya National Examinations Council (KNEC) or its equivalent from a recognized institution;
• Computer literacy

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Responsibilities

• Sourcing for goods, works and services as per the procurement law;
• Raising purchase orders for goods and services for approval;
• Liaising with suppliers to ensure timely delivery of goods and services;
• Maintaining and updating a list of prequalified suppliers;
• Undertaking market surveys to ensure the authority obtains value for money;
• Ensuring safe custody of all procurements records; and
• Participating in the opening quotations.

Qualifications

• Bachelor’s degree in any of the following disciplines: – Procurement and Supply Chain Management;
• Purchasing and Supplies Management; Supply Chain Management; Procurement and Contract Management; Logistics and Supply Chain Management; Procurement and Logistics Management or any other equivalent qualification from a recognized institution;
• Membership to the Kenya Institute of Supply Management (KISM) or Certified Institute of Purchasing and Supply (CIPS); and
• Computer Literacy skills.

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Responsibilities

• Preparing voucher and other committal documents in accordance with the laid down procedures and regulations;
• Assist in the preparation of invoices
• Preparation of simple financial reports
• Undertaking primary data entry
• Ensuring safe custody of accounts documents
• Undertaking primary data entry

Qualifications

• Diploma in Accounting OR Part II of the Certified Public Accountants (CPA) Examination or Part II of the Association of Certified Chartered Accountants (ACCA) or equivalent qualification from a recognized institution; and
• Computer literacy skills.

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Responsibilities

• Drafting simple routine correspondences;
• Maintaining office diary and protocol;
• Handle telephone calls and appointments;
• Assist in recording dictation in shorthand form;
• Ensuring security of office records, documents and equipment;
• Attending to visitors/clients; and
• Assist in planning and scheduling of meetings;

Qualifications

The following qualifications from the Kenya National Examinations Council: –

• Typewriting III (50 w.p.m.)/Computerized Document Processing III;
• Shorthand II (80 w.p.m.);
• Business English II/Communications I;
• Office Practice II;
• Secretarial Duties II;
• Commerce II;
• Office Management III/Office Administration and Management III.

OR

• A Diploma in Secretarial Services from the Kenya National Examinations Council (KNEC) or equivalent qualifications from a recognized Institution; and
• Computer literacy

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Responsibilities

• Ensuring general office cleanliness;
• Collecting and dispatching mails;
• Preparing and serving beverages;
• Requisition office general supplies
• Operating basic office equipment; and
• Ensuring safe custody of the office facilities.

Qualifications

• Kenya certificate of Secondary Education (KCSE) mean grade D minus or equivalent qualification from a recognized institution.
• Computer literacy skills.

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Responsibilities

• Driving Authority vehicles as authorized;
• Carrying out routine checks on the vehicles;
• Maintaining the work tickets for vehicles assigned;
• Effective usage and good care of the fuel card;
• Ensuring security and safety of the vehicle;
• Overseeing safety of the passengers and or goods therein;
• Maintaining cleanliness of the vehicle;
• Monitoring deadlines for vehicle insurance;
• Detecting and reporting malfunctioning of vehicles system;
• Ensuring adherence to or observations of traffic laws;
• Reporting any incidents to police and/or the office immediately they occur.

Qualifications

• KCSE D+ or equivalent from a recognised institution;
• Valid driving license free from endorsements;
• Trade Test for Drivers Grade III;
• Passed suitability test for drivers;
• First-Aid Certificate Course lasting not less than one (1) week from a recognized institution

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Responsibilities

• Supervising Authority’s drivers;
• Driving Authority vehicles as authorized;
• Carrying out routine checks on the vehicles;
• Maintaining the work tickets for vehicles assigned;
• Ensuring Effective usage and good care of the fuel card;
• Ensuring security and safety of the vehicle;
• Overseeing safety of the passengers and or goods therein;
• Maintaining cleanliness of the vehicle;
• Monitoring deadlines for vehicle insurance;
• Detecting and reporting malfunctioning of vehicles system;
• Ensuring adherence to or observations of traffic laws; and
• Reporting any incidents to police and/or the office immediately they occur.

Qualifications

• Served satisfactorily for a minimum period of three (3) years in the position of Driver, or in a comparable position in a reputable institution;
• KCSE D+ or equivalent from a recognised institution;
• Valid driving license free from endorsements;
• Trade Test for Drivers Grade II and III;
• Passed suitability test for drivers;
• First-Aid Certificate Course lasting not less than one (1) week from a recognized institution; and
• Defensive Driving lasting not less than one (1) week from a recognized institution.