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World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.
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Reporting to : Project Coordinator CESP
Grade Level : 11
Work Location : Various Locations
Purpose of Position
This position is responsible for the Implementation, Monitoring and reporting of the Child Protection and Adult Safeguarding program and Advocacy interventions especially Community Voice Action (CVA) interventions within the World Vision Program Area in full compliance with World Vision Kenya, the donor and other relevant partnership & international standards and guidelines. In order to perform this role effectively, the position holder must be able to effectively communicate and demonstrate World Vision’s ethos, values and strategies as outlined in Our Promise.
Major Responsibilities
Planning and Implementation 50%
- Support in the Annual, Quarterly and Monthly Project planning and budgeting for Child Protection, Adult safeguarding and Advocacy (CVA) Project activities; DIP, Budget and Log-frame.
- Lead the establishment of functional community child protection, adult safeguarding reporting and feedback mechanism and provide the necessary actions and support in a timely manner
- Uphold the standards of child protection and ensure that WVK remains a child safe organization.
- Ensure that Project Participants (Children, Parents, Caregivers,) and partners are involved in Annual and Quarterly Project Planning, and ensure that they understand their roles during Project Implementation.
- Support in the development of a detailed implementation plan, with specific targets for all child protection outputs and activities for every primary focus area within the Area Program
- Ensure that the schedule for activities is disseminated to project participants and beneficiaries in each of the primary focus areas and they are made aware of how they are to participate in each of the activities
- On a weekly, ensure that all AP staff are briefed on the specific activities to be carried out in every Primary focus with an objective of ensuring that the Child Protection activities are implemented in an integrated manner with other AP activities
- Ensure establishment of functional and active adult and child safeguarding structures in all PFAs
- Ensure establishment of vibrant community led CVA groups (Local Social Accountability framework) that drive child well-being issues across the Technical Programs
Capacity Building & Engagement with Child Protection actors 30%
- Facilitate capacity building of community based child protection structures.
- Organize forums with child protection stakeholders to strengthen reporting and referral mechanisms
- Develop and maintain a database of all Child Protection actors based within the Area Program
- Ensure weekly engagement with all Health facilities in the Area Program to obtain data and follow up on any reported cases of child pregnancies and other forms of sexual and gender based violence; and ensure appropriate referrals and linkages for children in need of care and support
- Conduct weekly engagements with the Police Stations within the Area Program to track all the reported cases of violence and violations and document the cases that require linkages and support with other institutions, and report back to the AP Manager to lead such linkages
- Conduct a weekly engagement with the offices of Assistant Chiefs and Chiefs to follow up on child protection and response actions and ensure that all reported cases of violence and violations are linked from the offices of the Chiefs to the Police Stations
- Collaborate with the office of the Assistant Chiefs and Chiefs in convening monthly Area Advisory Council (AAC) meetings at the Sub-Location and Location levels, as guided by the AAC guidelines
- Conduct weekly engagements with offices of Education Officials within the Area Program to track and follow up on child protection and response actions and ensure that all reported cases of violence and violations
- Collaborate with existing Community Based Organizations, Faith Based Organizations and the Private Sector actors within the Area Program in undertaking monitoring of service delivery for children in the schools, health facilities and other service delivery points across all the primary focus areas
- Establish functional and active adult and child safeguarding reporting and feedback mechanisms in all PFAs.
- Establish vibrant community led CVA groups (Local Social Accountability framework) that are sustainable and able to drive child well-being issues across the Technical Programs.
Project Monitoring, Reporting and Learning 15%
- Utilize the on-line Project Monitoring and Reporting Platform to capture monitoring data and in generating reports.
- Conduct child protection data collection and analysis to inform engagements.
- Support in ensuring that weekly Project updates, Monthly and Quarterly Project Reports, Including Financial Reports are developed and submitted on time in compliance with WV requirements
- Organize for and facilitate quarterly child protection reflection and learning forums that brings together participants from all the primary focus areas within the Area Program
Others 5%
- Participate in committee & Task forces requiring security input or guidance.
- Any other duty that may be assigned by the supervisor or designee
Knowledge, Skills and Abilities
- Diploma in Community Development/Development studies, or other related diplomas from a recognized institution.
- A degree in community development or social studies will be an added advantage
- At least 3 years’ experience involvement in implementing Child Protection, Adult Safeguarding, Advocacy and Community Voice Action related projects
- Experience in engaging communities and local partners
- Computer literate.
- Ability to ride a motorbike
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Please Note that you will be required to have a current (within 3 months) Original Police Clearance as part of the selection process.
Reporting to : Business Development Manager- Local Resource
Grade Level : 15
Purpose of Position
To strategically position World Vision Kenya brand for online marketing and visibility. The incumbent will contribute to the overall effectiveness of the local resource development fund by managing the WVK fundraising website and set WVK as a flagship for resource development. The incumbent will contribute significantly via social and electronic media to raise support for local resource development initiatives. The position will also manage the CRM platform. In order to perform this role effectively, the position holder must be able to effectively communicate and demonstrate World Vision’s ethos, values and strategies as outlined in Our Promise.
Major Responsibilities
Local Resources Mobilization 30%
- Develop a marketing plan for Inuka Angaza based on the cultivation plan
- Develop campaigns to enhance visibility using media that will highlight WVK’s work using life transforming and impactful success stories
- Regularly update the WVK/Inuka Angaza website to reflect updated content
- Work with National Office and field teams to brainstorm new and innovative strategies.
- Ensure the use of quality photos and other digital marketing tools to that will inspire local donors
WVK Brand Visibility 15%
- Lead the development of the WVK website and ensure it is updated with appropriate marketing content
- Support in the preparation of written material, internal newsletter, press releases, media briefings and other communication products
- In conjunction with the communication team, engage with the appropriate mainstream media
- Keep WVK actively on social media through content shared via twitter, face book while updating with the donors
- Develop a mechanism for engaging Kenyans in the diaspora
Manage Customer database 15%
- Lead the development of a digital system to reach out to the Kenyans in the diaspora as a potential funding source
- Lead the day to day running of the CRM platform
- In conjunction with communications, develop a resource base of influential Registered Children Alumni produce documentaries where their life stories are documented and used for marketing purposes
- In conjunction with communication and the field teams, identify potential stories of need for marketing.
Stories and documentaries 20%
- Develop a database of documentaries and stories for use as and when an opportunity arises
- Evaluate important metrics that affect website traffic and target audience
- Work with the field NRD point persons to develop capacity in marketing to support fund raising initiatives.
- Support the fund raising events organized in the field
- Work with mainstream media to broadcast WVK life transforming stories for purposes of visibility
Social Media Engagement 15%
- Design and oversee aspects of WVK’s digital marketing for local resource development (LRD) including marketing database, email, and display advertising campaigns
- Develop and monitor campaign budgets
- Plan and manage National Resource Development social media platforms
- Prepare accurate reports on marketing campaigns overall performance for LRD
- Coordinate with advertising and media (external engagement) to improve marketing results
- Identify latest trends and technologies affecting LRD for informed decision making
Others 5%
- Participate in committee & Task forces requiring security input or guidance.
- Any other duty that may be assigned by the supervisor or designee
Knowledge, Skills and Abilities
- Bachelor’s degree in Marketing, Communication, Business Management or Public Relations or related field form a recognised university
- A minimum of 6 years in the marketing 3 of which must be in digital marketing
- Prior experience in working with the private sector and networking with business entities, governmental and non-governmental organisations
- Skills in website development
- Excellent communication, writing and reporting skills required
- Photography skills an added advantage
- Certification in graphic design
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Please Note that you will be required to have a current (within 3 months) Original Police Clearance as part of the selection process.
Reporting to : Support Services Manager
Grade Level : 12
Purpose of Position
To offer effective coordination of space, infrastructure for World Vision Kenya facilities including buildings and grounds within the World Vision Kenya Premises ensuring corporate and regulatory compliance plus the proper operation of all aspects of a building in order to create an optimal, safe, and cost-effective environment for employees to efficiently carry out their daily tasks. In order to perform this role effectively, the position holder must be able to effectively communicate and demonstrate World Vision’s Christian ethos, values and strategies as outlined in Our Promise.
Major Responsibilities
Facilities maintenance 50%
- Ensure the office facilities are habitable and safe for occupation by staff and visitors at all times
- Ensure the daily functioning of office and housing facilities including repairs and minor renovations.
- Facilitate the hosting of events ensuring safety and coordination
- Ensure that OSH standards are observed and recommendations from audits are implemented and closed in a timely manner
- Supervise facilities maintenance works by various service providers ensuring WVK gets excellent services and value for money value for money
- Ensure timely processing of facilities utilities bills
- Ensure that Outsourced services providing horticultural services relating to planting and cultivating flowers in gardens; planting and maintaining lawns in good condition; keeping plants, flowers, and lawns well-watered and weeded; and ensuring the general upkeep of the grounds and driveways are well supervised and providing excellent services.
- Supervise the outsourced in cleaning companies in order to effectively clean and maintain World Vision’s buildings and property.
Management of outsourced services 20%
- Ensure that outsourced service providers are facilitated and have conducive work environment
- Ensure that the outsourced service provider’s personnel adhere to laid procedures stipulated in their respective SLA’s.
- Supervise the outsourced service providers working outside normal working hours.
- Coordinate and ensure smooth services provision by outsourced service providers for expatriates houses.
Equipment maintenance 15%
- Ensure timely replenishment of consumables for the shared equipments and coordinate maintenance of the equipment.
- Ensure that all equipment are in operation and organize for alternative power and water supplies when the main supplies fail.
- Ensure that all equipment within the complex are in good working condition and coordinate the maintenance of all installations.
Security and Safety 10%
- Monitor security and safety of the WV premises and assets by supervising the outsourced security personnel.
- Respond to fire and intrusion alarms within the complex and take action as necessary.
- Respond to security concerns occurring during off working hours and take action.
- Ensure existence of a good relationship with the local police, neighbours and other security agencies around the WVK Premises for effective collaboration
Others 5%
- Participate in committee & Task forces requiring security input or guidance.
- Any other duty that may be assigned by the supervisor or designee
Knowledge, Skills and Abilities
- Diploma in Mechanical, Civil or Electrical Engineering or its equivalent from a recognized institution.
- A degree from a related field is an added advantage
- Minimum of 5 years’ experience in a similar role
- Class BCE driving licence with at least 5 years’ experience in driving
- Computer literate in Microsoft Office Packages
- Intelligent, analytical, a quick decision maker and mental alertness
- High professional ethics and integrity
- Good interpersonal and organizing skill
- Proactive self-driven result oriented individual.
- Honest & reliable, team player
- Good communication skills
go to method of application »
Please Note that you will be required to have a current (within 3 months) Original Police Clearance as part of the selection process.
Reporting to : Supply Chain Manager
Grade Level : 14
Purpose of Position
To carry out procurement activities for goods and services as per laid down procurement policies procedures and processes while maintaining high standards of integrity and accountability.
Major Responsibilities
Planning 10%
- Advise and seek approval of internal customers of modifications from original requests.
- Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
- Identify alternative supply sources for materials / services not under contract
- Ensure safe delivery and receipt of ordered materials
- Resolve conflicts with deliveries and suppliers
Strategic Sourcing 10%
- Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.
- Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.
- Lead negotiations for the assigned Categories.
- Supervise the Sourcing events and Assistance work relating to sourcing.
- Preparation of Procurement Committee submission documents to ensure their comprehensiveness to allow an informed decision making process.
- Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.
Supplier contact relationship and management 10%
- Accurately complete the master data management form (or contract/supplier register)
- Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.
- Ensure that contractual conditions and performance indicators are understood by the suppliers.
- Identify & resolve or escalate contract-related issues both internally and externally.
- Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.
Procurement Execution 20%
- Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
- Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
- Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers
- Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.
Data Management and analysis 10%
- Collect and analyze organization-wide data to support decision-making
- Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated
- Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management
- Prepare summary report of supplier bid responses for Procurement Committee award decision meetings
- Track and analyze procurement performance and savings against established target levels
Process, Procedure and Policy 10%
- Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.
- Advice management regarding any challenge / risks / impractical guidelines.
- Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change,
- Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.
Systems Development & Implementation 5%
Control & Compliance 10%
- Conduct supplier pre-qualification for all new-suppliers and maintain records.
- Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services.
- Maintain proper filing and record keeping as per the guidelines set by the management.
- Coordinate with Requesters to close out open POs in a timely manner.
- Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.
- Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.
- Periodically monitor the progress on implementation of recommendations and update the management of all parties.
Training and capacity building 10%
- Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems
- Conduct Partners’ / Sub-Grantees’ capacity assessment and capacity building plans as per set framework / guidelines.
- Train the Partners / Sub-Grantees based on the approved capacity building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management.
Others 5%
- Participate in committee & Task forces requiring security input or guidance.
- Any other duty that may be assigned by the supervisor or designee
Knowledge, Skills and Abilities
- University degree in Business Administration, Procurement or similar degree, or equivalent experience
- Post graduate qualification in Purchasing and Supplies Management from CIPS Level 6
- At least 4 years’ experience in Procurement or Supply Chain
- Computer literate with excellent working knowledge in MS Office.
- Experience in working with Enterprise Resource Platform (ERP’s)
- A member of Kenya Institute of Supplies Management (KISM)
- High professional ethics and integrity
- Good interpersonal and organizing skills
- Must be a committed Christian, able to stand above denominational diversities
- Strong communication skills.
- Experience working in the INGO at a similar role is an added advantage
go to method of application »
Please Note that you will be required to have a current (within 3 months) Original Police Clearance as part of the selection process.
Reporting to : Support Services Manager
Grade Level : 13
Purpose of Position
Provide overall supervisory of the World Vision Kenya fleet ensuring promotion of efficiency and effective business process that increase fleet values and benefit through timely and effective fleet planning, selection, right sizing, operation and retirement in a manner that promotes continuous improvement and innovation in line with WV’s standards and guidelines and ensures alignment with applicable Government policies and strategies. In order to perform this role effectively, the position holder must be able to effectively communicate and demonstrate World Vision’s Christian ethos, values and strategies as outlined in Our Promise.
Major Responsibilities
Fleet Management 50%
- Ensure effective utilization of WVK Fleet through proper planning and itinerary management
- Undertake technical evaluation of fleet needs as per policy and procedures.
- Continuously review fleet policy and procedures and ensure its enforcement
- Provide day to day supervisory to fleet needs and operation.
- Work with regional drivers and ensure all vehicles expenses are loaded to fleet management system.
- Develop and measure fleet KPI continuously to a certain efficiency
- Create and maintain fleet inventory in the FMS with all relevant documents for easy access and retrieval.
- Customize fleet procurement as informed by terrain around WVK program area.
- Continuously promote technology to enhance fleet efficiency
- Coordinate selection, Procurement, installation and management of fleet tracking devices for effective operations.
- Automate and standardize fleet fuelling with good controls that are informative.
- Ensure that all vehicle have specific fueling cards with tags with specified parameters and fuel utilization monitored for efficiency and to avoid any incidences of fraud or wastage
- Facilitate procurement of Insurance for all vehicle and motor bikes
- Advice management on vehicle replacement and disposal
- Ensure timely payment of Fleet Service Providers
- Support Regional liaison officers and all drivers on the technical vehicle needs ensuring efficiency and effectiveness
- Ensure compliance of all policies and standards by all drivers
- Ensure proper records and reporting for all vehicles and journeys made
Fleet Maintenance 25%
- Ensure that the organization engages reputable service providers to conduct fleet maintenance
- Liaise with all service providers to ensure that they provide effective and efficient services
- Carry out technical evaluation of service, maintenance and repairs quotations from suppliers
- Monitor and evaluate insurance repairs and reduce lead time
Team Management and Supervisory 20%
- Provide supervisory services to all drivers at the National office and remotely in the field through their line managers ensuring that qualified drivers are recruited, understand their role and deliver as required
- Establish robust facilitation schedule and assign tasks to drivers to ensure staff and visitors are facilitated to perform their duties accordingly
- Conduct technical capacity assessment of drivers based on the common trend of incidence and parts replacement
- Identify capacity gaps and conduct training to ensure all drivers are performing at optimal levels of competence
- Undertake product training on new vehicle systems
- Conduct fleet safety training to mitigate accident
- Equip drivers with relevant tools and equipment’s to support service delivery
- Expose drivers to international events.
- Respond to all technical drivers demands on fleet as they experience with the aim of increasing their vehicle knowledge
- Ensure all driver have all documentation required and approved logs for all vehicle movements
Others 5%
- Participate in committee & Task forces requiring security input or guidance.
- Any other duty that may be assigned by the supervisor or designee
Knowledge, Skills and Abilities
- Diploma in automotive engineering or transport & logistics a related field from a recognized institution coupled with 8 years’ experience or a degree in automotive engineering, Operations, or related field with 7 years’ experience
- A degree in transport, logistic or operations management or related field is an added advantage
- Minimum of 7 years’ experience in fleet management three of which must be in supervisory levelValid driving license with class A, B, C and E
- Training in defensive driving from a recognized institution
- Training in First Aid
- Computer skills, including proficiency in MS Office suite
- Ability to conduct minor motor vehicle diagnosis and trouble shoot
- Knowledge of transport regulatory acts/Law
- Business oriented mind set
- Track record demonstrating high integrity, reliable and dependable
- Excellent communication skills
- Networking and influencing skills
- Ability to work with minimal supervision.
License, registration, or certification required to perform this position:
- Valid Driving license
- Basic knowledge of vehicle maintenance
- Automobile Association of Kenya competence certification.
- Occupational Trade Test II for drivers
- Current Certificate of Police clearance
Technical Skills & Abilities:
- Fluency in English.
- Experience in troubleshooting, diagnosis and repair of modern vehicles
- Experience in supervision skills, including training, mentoring and supporting staff
- Excellent written and verbal communication skills, including report-writing and formal communication skills.
- Excellent computer skills, including proficiency in MS Office
- Strong negotiation skills.
- Cross-cultural sensitivity, flexible worldview, and ability to work with a wide range of people from different backgrounds.
- Emotional and spiritual maturity and ability to lead a team of professionals.
- Good understanding of World Vision and Sphere relief standards.
- Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.
Method of Application
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