Job Vacancies at Micro and Small Enterprise Authority (MSEA)

REF NO. MSEA - 1/7/2023 (MSEA GRADE 2) Terms: 5 Years Contract

Duties and responsibilities entails:-

• Arranging the business of the Board’s meetings, keep records of the proceedings of the Board and perform other duties as the Board may direct in line with the relevant statutes and Mwongozo;
• Providing advice on legal and corporate matters to the Board through interpretation and writing of legal opinions;
• Providing secretariat services to the Board;
• Developing and reviewing of relevant regulatory Legal framework for the better implementation of the Authority’s mandate;
• Coordinating and ensuring representation of the Authority in courts or other judicial authorities;
• Drafting and reviewing Leases, Contracts, Licensing Frameworks, Service level Agreement, Memorandum of Understanding, leases and other legal documents to ensure compliance to statutory requirements and Authority’s policies;
• Liaising with the Attorney General, law enforcement agencies and stakeholders on all legal matters;
• Ensuring that Legal Audit Compliance is carried out to confirm compliance with relevant statutory requirements;
• Overseeing the implementation of Mwongozo, Code of Conduct at the Authority;
• Formulating, drafting and facilitating gazettement of Rules, Regulations and Directives issued by or on behalf of the Authority.
• Establishing and managing the Authority’s Securities Register for the custody and maintenance of securities, bonds or other proprietary instruments resulting from the Authority’s transactional activities, as required.
• Providing legal guidance on contractual and statutory obligations binding to the Authority;
• Providing and interpreting legal information, conducting training and dissemination of appropriate legal requirement to staff;
• Safeguarding the Authority’s interests and ensuring that they are adequately defended before the court;
• Managing, reviewing, and monitoring progress of all outstanding litigation;
• Issuing instructions, liaising with Authority’s appointed advocates with a view to ensuring that they act in the Authority’s interest while handling cases on its behalf;
• Ensuring the Authority complies with constitutional, regulatory and all relevant laws in force through the provision of legal advisory services and ensure contractual risks are efficiently managed.
• Establishing and managing the Authority’s alternative dispute resolution mechanism;
• Developing the Authority’s proactive and preventive legal policies and strategies aimed at forestalling dispute controversies and litigation;
• Risk management on all the Authority’s internal legal and regulatory matters and liaise with relevant department to ensure that where legal risks have been identified, appropriate courses of action are taken;
• Conducting legal and regulatory risk management extension services to the authority’s Lessees, licensees, partners and other stakeholders for consistency in application and compliance.
• Facilitate legal compliance audit.
• Prepare review and modify contractual instruments to assist and support various business activities, and negotiate, review and draft documentation for business transactions;
• Prepare and advise on necessary regulatory checklist to be adopted to ensure information and documentation is uniformly, accurately and timeouslysubmitted to the Authority.
• Attending to all legal matters of the Authority including advising, vetting and drafting of legal agreement in relation to Authority’s operation.

Person Specifications
For appointment to this grade, a candidate must have:-

• A minimum of twelve (12) years in relevant work experience, five (5) years of which should be in management in public or private sector;
• Bachelor of Laws degree or equivalent qualifications from a recognized institution;
• Master’s Degree in Law or any equivalent qualifications from a recognized Institution.
• Postgraduate Diploma in Law from the Kenya School of Law;
• Been admitted as an Advocate of the High Court of Kenya;
• A valid practicing certificate;
• Membership with Law Society of Kenya;
• Been Certified Public Secretary (CPSK) and a member of Certified Public Secretaries of Kenya in good standing;
• Attended Leadership Course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications;
• Shown merit and ability as reflected in work performance and results; and
• Fulfilled the requirements of Chapter Six of the Constitution.

Key competencies and skills

• Analytical skills
• Communication skills
• Strategic and innovative thinking
• Interpersonal skills
• Ability to mobilize resources
• Negotiation skills 

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REF NO. MSEA - 2/7/2023 (MSEA GRADE 2) Terms: 5 Years Contract

Job specification
Duties and responsibilities entails:

• Providing secretarial services to the Board Audit Committee;
• Reviewing and submitting the annual internal audit work plan for approval by Audit Committee of the Board;
• Reviewing the draft internal audit charter for submission to the Audit Committee;
• Approving the quarterly report on the status of implementation of the internal audit annual work plan for submission to the Audit Committee;
• Reviewing and implementing the Internal Audit Strategy;
• Approving Audit plans for undertaking audit to assess controls, operational and technical efficiencies and compliance with policies, procedures and regulations;
• Approving the audit test on internal controls in all processes;
• Approving and implementing the overall enterprise risk management programme;
• Liaising with the Auditor General and ensuring follow–up on the process of implementation of internal and external audit recommendation;
• Ensuring that the Internal Audit procedures and guidelines are prepared for approval;
• Approving the internal Audit programme to ensure that the audit are planned and well managed;
• Reviewing and submission of audit report to the Board Audit Committee;
• Implementing the Internal Audit Charter; and
• Maintaining the Quality Assurance and Improvement Program.

Person Specifications

For appointment to this grade, a candidate must have:-

• A minimum of twelve (12) years in relevant work and at least five (5) years in management role;
• Bachelor’s Degree in any of the following disciplines: Finance , Accounting, Business Administration or any other equivalent qualification from a recognized institution;
• Master’s Degree in any of the following disciplines: Finance, Accounting, Business Administration or equivalent qualification from a recognized institution;
• A possession of any of the following:- CPA(K), CISA or its equivalent;
• Membership of Institute of Certified Public Accountants of Kenya(ICPAK) and any of the following professional bodies-Institute of Internal Auditor of Kenya (IIA-Kenya), Information System Audit and Control Association(ISACA), Association of Certified Fraud Examiners(ACFE);
• Attended Leadership Course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications; and
• Fulfilled the requirement of Chapter Six of Constitution.

Key Competencies and skills

• Communication and reporting skills
• Analytical and numerical skills
• Organization and inter personal skill
• Mentoring, coaching and leadership skills
• Interpersonal and negotiation skills
• Ability to work under pressure
   

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REF NO. MSEA - 3/7/2023 (GRADE 3) Terms: 5 Years Contract
Job specifications
Duties and responsibilities entails:-

• Maintaining and updating periodically standing lists of registered tenderers required by MSEA;
• Preparing and publishing procurement and disposal opportunities including invitations to tender, pre-qualification documents and invitations for expressions of interest;
• Coordinating the receiving and opening of tenders;
• Maintaining and safeguarding procurement and disposal documents and records in accordance with the Regulations;
• Submitting shortlists of pre-qualified tenderers for the accounting officer’s approval;
• Issuing procurement and disposal document to candidates in accordance with the Act and Regulations;
• Proposing and recommending the membership of evaluation committee to the accounting officer for approval;
• Coordinating the evaluation of tenders, quotations and request for proposal;
• Recommending a negotiating team for appointment by the accounting officer where negotiations are allowed by the act and its regulations and participate in negotiations;
• Preparing and publishing notices of award and notices of tender acceptance;
• Maintaining and archiving documents and records of the procurement and disposal activities for the required period;
• Providing information, as required, for any petition or investigation to debar a tenderer or contractor or any investigation under review procedures;
• Implementing the decisions of the accounting officer, including disposal committee and coordinating all procurement activities;
• Acting as a secretary to the evaluation, inspection and acceptance, and disposal committees;
• Liaising with the PPRA and other bodies on matters related to procurement and disposal;
• Preparing and submitting statutory report to the PPRA;
• Monitoring contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts;
• Reporting any significant departures from the terms and conditions of the contract to the head of the procuring entity;
• Preparing consolidated procurement and disposal plans;
• Preparing and issuing of professional opinion;

Requirements of appointment

For appointment to this grade, a candidate must have:-

• Ten (10) years relevant work experience in public or private institution five (5) of which should have been in a supervisory role;
• Bachelor’s Degree in Procurement and Supplies Management , Commerce or equivalent qualification from a recognized institution;
• Master’s Degree in Supply Chain Management, Procurement logistics or equivalent qualification from a recognized institution;
• Membership of KISM and in good standing;
• A valid practicing license from KISM;
• Proficiency in computer applications;
• Attended a management course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated results and ability as reflected in work performance; and
• Fulfilled the requirements of Chapter Six of the Constitution.

Key competencies and skills

• Analytical skills
• Strategic and innovative skills
• Interpersonal skills
• Resource mobilization skills
• Negotiation skills

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REF NO. MSEA - 4/7/2023 (GRADE 3) Terms: 5 Years Contract
Job Specifications
Duties and responsibilities entails; -

• Developing programmes, strategies and mechanisms for delivery of services to Micro and Small Enterprises;
• Coordinating implementing, monitoring and evaluating policies, projects and programmes in relation to Micro and Small Enterprises.;
• Coordinating County Enterprise Development Centres programs;
• Undertaking micro financing, marketing, infrastructure, and start up programmes and support;
• Monitoring the implementation of programmes, strategies and activities relating to the Micro and Small Enterprises sector;
• Coordinating MSE programmes in the counties;
• Coordinating Regional events/programmes;
• Coordinating resource mobilization and partnerships;
• Compiling training and exhibition reports;
• Preparation of annual work plans;
• Coordinating preparation of MSEA reports;
• Coordinating preparation of performance contracts;
• Coordinating and monitoring implementation of activities and programmes for the Authority;
• Coordinating preparation of performance contracts for the departmental staff.

Person Specifications

For appointment to this grade, a candidate must have: -

• Bachelors Degree in any of the following disciplines: Entrepreneurship, Business Management, Administration, Strategic Management, Agri-Business, Marketing, Commerce, Enterprise Development, Human Resource Management/Development, arts and design or any other social sciences from a recognized Institution;
• Masters Degree in any of the following disciplines: Entrepreneurship, Business Management, Administration, Strategic Management, Agri-Business, Marketing, Commerce, Enterprise Development, Human Resource Management/Development, arts and design or any other social sciences from a recognized Institution;
• At least ten (10) years relevant work experience, five (5) of which must have been in a management role; and
• Relevant Professional qualification and membership to a professional body;
• Attended a Management course lasting not less than four (4) weeks;
• Computer proficiency;
• Fulfilled the requirements of Chapter six of the Constitution

Key Competencies and skills

• Excellent interpersonal and communication skills
• Report writing skills
• Analytical skills
• Strong situational analysis capability
• Attention to detail and critical thinking
• Innovative skills
   

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REF NO. MSEA - 5/7/2023 (GRADE 5) Terms: Permanent
Job Specifications
Duties and responsibilities will entail:

• Implementing policies, projects and programmes in relation to Micro and Small Enterprise;
• Marketing Authority programmes;
• Writing proposals for funding;
• Implementing programmes and projects;
• Providing business counselling;
• Evaluating training programmes /exhibition events;
• Liaising with stakeholders on program implementation;
• Compiling training /exhibition reports;
• Coordinating regional events and programmes;
• Preparing periodic and quarterly reports;
• Disseminating information on MSE Fund ; and
• Evaluating the implementation of projects and program relating to or affecting MSEs.

Person specifications

For appointment to this grade, a candidate must have:-

• Bachelor’s degree in any of the following disciplines: Entrepreneurship ,Business Management, Administration, Strategic Management, AgriBusiness, Marketing; Commerce; Enterprise Development; Human Resource Management/Development Arts and design or any other social sciences from a recognized institution;
• Attended a Supervisory course lasting not less than two (2) weeks is an added advantage
• A minimum of four (4) years in relevant work experience;
• Proficiency in computer application;
• Shown merit and ability as a reflected in work performance and results; and
• Fulfilled the requirements of Chapter Six of the Constitution.

Key Competencies and Skills

• Interpersonal and communication skills
• Report writing skills
• Analytical skills
• Situational analysis capability
• Attention and detail and critical thinking
• Innovative skills.

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REF NO. MSEA - 6/7/2023 (GRADE 4) Terms: Permanent
Job Specifications
Duties and responsibilities will entail:

• Planning, designing, constructing, supervising and maintenance of structural works, civil works;
• Preparing drawings for structural and civil engineering schemes; interpretation of engineer’s sketch details; and bending schedule;
• Supervising work on site ensuring compliance with all other statutory and regulatory requirements;
• Designing Engineering devices in construction, electrical, mechanical, electronics, civil and structural works;
• Ensuring maintenance of machinery and equipment, waterworks, offices, workshops, conference complexes, stalls, sheds, exhibition halls, Centre ofExcellence, Constituency Industrial Development Centres, Godowns, and other MSEA facilities;
• Preparing specifications for projects and new equipment;
• Processing tenders for engineering work and equipment and machinery inventory of machinery and equipment;
• Monitoring and execution of development projects and supervision and training of engineers and technical staff;
• Developing mechanisms and strategies to facilitate acquisition of infrastructure;
• Coordinating categorization of completed MSE sheds, CIDCS, stalls, show rooms, workspaces, other incubation facilities;
• Managing Infrastructure within MSE worksites;
• Liaising with the Counties and Centres of Excellence Managers in allocating newly completed MSE sheds, CIDCs, stalls, show rooms, work spaces, other incubation facilities;
• Surveying structures and conditions of buildings to establish defects, requirements for refurbishment/replacement/modification;
• Preparing sketch plans, specifications and estimates for buildings, renovations and maintenance works; and
• Coordinating collection and reviewing of rent.

Person Specifications

For appointment to this grade, a candidate must have;

• Bachelor’s Degree in either of the following disciplines: - Civil/Mechanical/Electrical/Electronic, Building and Construction/Structural/Mechatronic Engineering, Agriculture, Land Economics, Estate Management, Property Management and Valuation, Facilities Management or its equivalent and relevant qualifications from a recognized Institution;
• Master’s Degree in either of the following disciplines: - Civil/Mechanical/Electrical/Electronic, Building and Construction/Structural/Mechatronic Engineering, Agriculture, Land Economics, Estate Management, Property Management and Valuation, Facilities Management or its equivalent and relevant qualifications from a recognized Institution;
• At least eight (8) years relevant work experience, three (3) of which must have been in a supervisory role;
• Must be registered with the relevant Engineer’s professional body.
• Attended a Management course lasting not less than four (4) weeks is an added advantage;
• Proficiency in computer applications;
• Shown merit and ability as reflected in work performance and results;
• Fulfilled the requirements of Chapter Six of the Constitution.

Key Competencies and Skills

• Excellent interpersonal and communication skills
• Report writing skills
• Analytical and modelling skills
• Strong situational analysis capability
• Attention to detail and critical thinking
• Innovative skills
• Excellent negotiation skills

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REF NO. MSEA - 7/7/2023 (GRADE 7) Terms: Permanent
Job specification
Duties and responsibilities entails:

• Implementing policies, projects and programmes in relation to Micro and Small Enterprise;
• Marketing Authority’s programmes;
• Writing proposals for funding;
• Implementing programmes and projects;
• Providing business counselling;
• Evaluating training programmes/exhibition events;
• Liaising with stakeholders on program implementation;
• Compiling training/exhibition reports;
• Coordinating regional events and programmes ;
• Preparing periodic and quarterly reports;
• Evaluating the implementation of projects and programmes relating to or affecting MSEs.

Person specifications

For appointment to this grade, a candidate must have:-

• Bachelors degree in any of the following disciplines: Entrepreneurship, Business Management, Administration, Strategic Management, Agri-Business, Marketing, Economics; Commerce, enterprise Development; Human Resource Management/Development; Art and Design or any other social science from a recognized institution;
• Proficiency in computer application;
• Fulfilled the requirements of Chapter Six of the Constitution;

Key competencies and Skills:

• Interpersonal and communication skills;
• Report writing skills;
• Situational analysis capability;
• Attention to detail and critical thinking;
• Innovative skills;
• Analytical skills;

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REF NO. MSEA - 8/7/2023 (GRADE 7) Terms: Permanent
Job Specification
Duties and responsibilities entails: -

• Assisting in recruiting exhibitors;
• Assisting Micro and Small Enterprises register and form MSE Associations;
• Assist in mobilization of MSEs;
• Assist in collecting and collating data related to micro and small enterprises promotion;
• Assisting in facilitating technology transfer amongst MSE operators; and
• Assist in compilation of training and exhibition reports

Person Specifications

For appointment to this grade, a candidate must have:-

• Diploma in any of the following disciplines: Entrepreneurship, Business Management, Administration, Strategic Management, Agri-Business, Marketing, Economics, Commerce, Enterprise Development, Human Resource Management/Development, Arts and Design or any other equivalent qualification from a recognized Institution;
• Proficiency in Computer applications.

Key Competencies and Skills

• Interpersonal and communication skills
• Report writing skills
• Attention to detail and analytical skills

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REF NO. MSEA - 9/7/2023 (GRADE 7) Terms: Permanent
Job specification

Details and responsibilities at this level will entail assisting in:

• Verifying vouchers and committal documents in accordance with laid down rules and regulations;
• Maintaining primary records such as cashbooks, ledger, vote books and registers;
• Ensuring safe custody of MSEA records as assets under him/her;
• Preparing budget and financial reports;
• Capturing processed payment in to the cashbook;
• Balancing and reconciling cashbook on daily basis;
• Facilitating the withdrawal of petty cash for office use and ensuring safety of the same at all times;
• Preparing bank reconciliation statements;
• Extracting and providing cash liquidity analysis; and
• Ensuring security of cheques and cheque books.
• Maintaining MSEA’s accounts payable and receivables as outlined in the financial procedures manual

Person specifications

For appointment to this grade, a candidate must have:-

• Bachelor’s degree in commerce (Accounting or Finance option ), Business Administration (Accounting option), Business Management (Accounting or Finance option) or any other equivalent qualification from a recognized institution;
• Passed part three of the Certified public Accountants(CPA) Examination;
• Proficiency in the usage of recognized computer accounting software and common office applications; and
• Fulfilled the requirement of Chapter Six of the Constitution.

Key Competencies and skills

• Documentation Skills
• Communication and reporting skills
• Interpersonal Skills
• Attention to Detail
• Team Player
   

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REF NO. MSEA - 10/7/2023 (GRADE 7) Terms: Permanent
Job Description
Duties and responsibilities will entail:

• Coordinating the general administration of the office;
• Managing the office diary;
• Coordinating appointments and travel itineraries;
• Attending to visitors/clients;
• Handling telephone calls;
• Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents including classified materials;
• Maintaining an up to date filing system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.

Person Specifications

For appointment to this grade, a candidate must have:-

• At least four (4) years relevant experience; (ii) Diploma in Secretarial Studies

OR

• Business Education Single and Group Certificates (BES & GC) stages I,II and III in the following subjects;
• Shorthand III (minimum 110 wpm)
• Typewriting III (50)/ computerized Document Processing III;
• Business English III/Communication II
• Commerce II;
• Office Practice II
• Office Management II/Office Administration and Management III
• Secretarial Duties II;
• Certificate in Computer application
• Shown merit and ability as reflected in work performance and results

Key Competencies and skills

• Organization skills
• Time management skills
• Communication skills
• Detail oriented skills
• Planning skills
• Problem solving skills