Deputy Director Supply Chain Management at Micro and Small Enterprise Authority (MSEA)

REF NO. MSEA - 3/7/2023 (GRADE 3) Terms: 5 Years Contract
Job specifications
Duties and responsibilities entails:-

• Maintaining and updating periodically standing lists of registered tenderers required by MSEA;
• Preparing and publishing procurement and disposal opportunities including invitations to tender, pre-qualification documents and invitations for expressions of interest;
• Coordinating the receiving and opening of tenders;
• Maintaining and safeguarding procurement and disposal documents and records in accordance with the Regulations;
• Submitting shortlists of pre-qualified tenderers for the accounting officer’s approval;
• Issuing procurement and disposal document to candidates in accordance with the Act and Regulations;
• Proposing and recommending the membership of evaluation committee to the accounting officer for approval;
• Coordinating the evaluation of tenders, quotations and request for proposal;
• Recommending a negotiating team for appointment by the accounting officer where negotiations are allowed by the act and its regulations and participate in negotiations;
• Preparing and publishing notices of award and notices of tender acceptance;
• Maintaining and archiving documents and records of the procurement and disposal activities for the required period;
• Providing information, as required, for any petition or investigation to debar a tenderer or contractor or any investigation under review procedures;
• Implementing the decisions of the accounting officer, including disposal committee and coordinating all procurement activities;
• Acting as a secretary to the evaluation, inspection and acceptance, and disposal committees;
• Liaising with the PPRA and other bodies on matters related to procurement and disposal;
• Preparing and submitting statutory report to the PPRA;
• Monitoring contract management by user departments to ensure implementation of contracts in accordance with the terms and conditions of the contracts;
• Reporting any significant departures from the terms and conditions of the contract to the head of the procuring entity;
• Preparing consolidated procurement and disposal plans;
• Preparing and issuing of professional opinion;

Requirements of appointment

For appointment to this grade, a candidate must have:-

• Ten (10) years relevant work experience in public or private institution five (5) of which should have been in a supervisory role;
• Bachelor’s Degree in Procurement and Supplies Management , Commerce or equivalent qualification from a recognized institution;
• Master’s Degree in Supply Chain Management, Procurement logistics or equivalent qualification from a recognized institution;
• Membership of KISM and in good standing;
• A valid practicing license from KISM;
• Proficiency in computer applications;
• Attended a management course lasting not less than four (4) weeks from a recognized institution;
• Demonstrated results and ability as reflected in work performance; and
• Fulfilled the requirements of Chapter Six of the Constitution.

Key competencies and skills

• Analytical skills
• Strategic and innovative skills
• Interpersonal skills
• Resource mobilization skills
• Negotiation skills