Job Vacancies at Village Enterprise

 Procurement Support 40%

• Coordinate with internal stakeholders to determine procurement needs and specifications.
• Prepare and issue procurement requests, including Request for Quotations, Request for Proposals, quotation analysis for procurement committee and preparing purchase orders.
• Monitor and track procurement activities, including delivery schedules and payment terms and coordinate with suppliers to ensure timely delivery of goods and services.
• Prepare all relevant procurement documents for payments and ensure timely processing of invoices and payments.
• Manage supplier relationships, which include conducting supplier performance evaluations and addressing any issues or concerns and maintaining an up to date supplier list.

Administration Support 25%

• Provide administrative support to the Finance and Administration department.
• Coordinate travel arrangements and logistics for staff members.
• Assist in organizing meetings, workshops and events.
• Coordinate logistics for program activities, including transportation, accommodation and venue arrangements.
• Ensure compliance with relevant policies related to logistics and travel.

Reporting and Documentation 25%

• Tracking all open LPOs and share the status of the LPOs on a monthly basis.
• Maintain accurate procurement records and documentation, including contracts, purchase orders, and supplier information.
• Track all supplier procurement contracts and ensure timely renewal or re-award
• Ensure that all the records and documentation are properly archived.
• Maintain proper filing and documentation systems and support audits and reviews of procurement processes and documentation.
• Support audits and reviews of procurement processes and documentation.

Compliance & Safeguarding 15%

• Ensure all VE accounting policies are stringently followed and educating staff on these policies as required.
• Promptly report any observed fraud, conflict of interest or safeguarding matters to the appropriate channels. 

Responsibilities

• Negotiate with external vendors to secure advantageous terms
• Approve the ordering of necessary goods and services
• Finalize purchase details of orders and deliveries
• Examine and test existing contracts
• Track and report key functional metrics to reduce expenses and improve effectiveness
• Collaborate with key persons to ensure clarity of the specifications and expectations of the company
• Foresee alterations in the comparative negotiating ability of suppliers and clients
• Expect unfavorable events through analysis of data and prepare control strategies
• Perform risk management for supply contracts and agreements
• Control spend and build a culture of long-term saving on procurement costs

Qualifications and Skills:

• Bachelor's degree in Business Administration, Supply Chain Management, or related field).
• Proven experience of at least 5 years in procurement and supply chain management, preferably in the NGO or humanitarian sector.
• Strong organizational and coordination skills.
• Excellent attention to detail and ability to multitask.
• Proficient in using MS Office applications (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.
• Knowledge of procurement processes and best practices.
• Ability to work effectively in a team and independently.

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Regional/Project Specific MEL Responsibilities: 60%

• Lead implementation of MEL Team initiatives for region/project(s), including: 
• Manage data collection budget and timeline 
• Measure and enforce adherence to data quality protocols, including: 
• Supervise MEL Senior Enumerator(s), ensuring monitoring of data collection and ensuring audits are both carried out accurately and productively
• Conduct timely data quality assessment of all incoming data and submit data quality reports to supervisor. Supervised DQA may be assigned to advanced MEL Senior Enumerator(s).  
• Timely cleaning of all participant tracking and monitoring data 
• Analysis of participant tracking and monitoring data when needed
• Maintenance of participant tracking and monitoring dashboards and custom reports; creation of additional internal reports and memos as necessary
• Creation of MEL Reports for funders/stakeholders in line with regional/project specific obligations
• Train field teams of region/project(s) in data capture responsibilities as they relate to: targeting, participant enrollment, participant tracking, grant applications, and business spot checks
• Supervise MEL Senior Enumerator(s) to ensure high quality trainings are delivered to enumerators in relation to all data capture responsibilities
• Build and maintain relationships with field staff. Coordinate with staff from other teams as necessary towards the following goals: 
• Procurement of enumerator protective gear and data collection equipment as needed
• Open and clear communication channels are maintained for sharing of MEL findings; 
• Clear timelines are in place for when staff might expect formal reporting (ex., targeting verification reports within 2 weeks of close of targeting; business owner registration stats available in real time but data fully cleaned within one week of final sync)
• Additional findings are shared with relevant parties on an ongoing basis 
• Problems are brought forward, ‘lessons learned’ are openly discussed, and innovations/solutions are tested
• Staff understand why information is needed from them and by when (for example, each cycle BM assignments are needed at least a week before the refresher training so that the database can be prepped and the new targeting forms can be assigned to the Business Mentors in advance of the training)
• Supervise MEL Senior Enumerator(s). In addition to responsibilities outlined above: 
• Recruit and train new Senior Enumerators as appropriate and under the direction of Senior MEL Manager
• Support Senior Enumerators in recruitment and training of Enumerators as needed under the direction of Senior MEL Manager
• Review MEL Senior Enumerator(s) enumerator planned expenses
• Review MEL Senior Enumerator(s) field activity plans
• Review MEL Senior Enumerator(s) field activity reports; on a monthly basis, aggregate relevant details from reports for sharing with staff (e.g., ACDs, CDs, F&A, etc)
• Host weekly meetings with MEL Senior Enumerator(s)
• Other monitoring and evaluation tasks as assigned. 
• Provide M&E support for Innovations and Learning initiatives as assigned by supervisor

Cross-Region/Project MEL Responsibilities: 30%

• In collaboration with other MEL Coordinators and under the guidance of the Senior MEL Manager:
• Create or maintain high quality training materials (Manuals, PowerPoint presentations, practice Taro Works forms, etc.)
• Design (when necessary), create, and publish, data capture forms
• For outcome data, assist with data cleaning, analysis and reporting
• Database management
• Participate in special project evaluations, and review of M&E tools
• Develop and maintain templates to be used by MEL Senior Enumerators for planning and reporting
• Develop, document in MEL Manual, and maintain policies and procedures to be followed by MEL Senior Enumerators
• Maintenance of MEL Manual
• Other monitoring and evaluation tasks as assigned.

Operations Role: 10%

• Assist in the adaptation, implementation, monitoring, and expansion of the Village Enterprise core program
• Provide support to field management team when needed 
• Other operations tasks as assigned

Safeguarding

• Safeguarding is everyone's responsibility at VE, and it begins with me
• Continuously sensitize program participants on safeguarding.
• Ensure compliance with VE’s safeguarding policies
• Report any incident of safeguarding in program operations for appropriate action/follow up.

Core competencies

• Understanding of data collection and the elements of data quality
• Monitoring and Evaluation Knowledge and Skills
• Critical Thinking & Technical Skills
• Training and Communication Skills.
• Work independently and as part of a team
• Leadership skills
• English fluency required

Qualifications:

• Bachelor’s Degree in Monitoring and Evaluation, Economics or a related field. 
• At least three years of experience conducting monitoring and evaluation for social impact programming.
• Experience with salesforce and/ Taro works is a plus.
• Experience with working as part of a diverse team with the ability to email, phone, skype and other virtual communications.
• Experience in supervising data collection and teams of field workers.
• Possess the technical knowledge and skills necessary to succeed in the role, including;
• Strong quantitative skills and experience with data analysis; good command of STATA
• Proficiency in Microsoft Excel, MS Word and MS Power Point
• Proficiency with Google Documents, Gmail, and Android applications
• Understand the elements of data quality: consistent, complete, accurate, timely, verifiable, valid
• Proven ability to design monitoring and evaluation plans, including developing theories of change and   logical frameworks.
• Ability to develop SMART indicators
• Literacy with the basic methods for data collection: Surveys, interviews, performance tests, site visits/observation, focus group discussions, participatory methods, pre-existing data.
• Aptitude for designing and implementing surveys
• Aptitude for conducting data quality assessments and with cleaning data
• Possess training and Communication Skills 
• Demonstrate ability to communicate key concepts to people with less than level 5 education
• Ability to orally communicate issues, problems and key information
• Ability to write clear, concise memos highlighting issues, problems and key information