Jobs at CDL Human Resource

Position Overview:

Our client seeks an Executive Assistant to support the efficient functioning of the society by providing administrative assistance to the CEO.

Main Responsibilities:

• Manage the CEO’s diary and appointment schedule, organizing meetings and providing timely reminders.
• Handle incoming calls and screen visitors to the CEO’s office.
• Distribute all incoming and outgoing mail to relevant departments within the organization.
• Assist the CEO with correspondence, reports, and board papers, including transcription, formatting, editing, and proofreading.
• Coordinate meetings and events, including reserving conference space and arranging for necessary supplies and catering.
• Follow up with department heads to ensure timely completion of assignments.
• Arrange local and international travel for the board, management, and staff.
• Serve as a liaison between the CEO and the board, ensuring effective communication.
• Coordinate with administration for office maintenance, cleaning, messenger services, and transportation.
• Maintain organized filing and retrieval systems for records in the CEO’s office.
• Manage Society documents and reports, ensuring accurate filing and retrieval.
• Facilitate the flow of information to management and internal/external stakeholders.
• Ensure the security and confidentiality of information in the CEO’s office.
• Maintain custody of confidential items, including the Board minutes book.
• Perform any other duties as assigned by the CEO.

Requirements

Qualifications:

• Minimum grade of Mean C- or equivalent.
• Diploma in Business Administration or related office administration field from a recognized university.
• Professional qualification in Secretarial skills preferred.
• 3 years of experience as an Executive Assistant in a dynamic organization.

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• Our client is looking for a highly organized and professional Personal Assistant to provide executive support to the CEO. The ideal candidate should possess strong communication, multitasking, and problem-solving skills.

Key Responsibilities:

• Manage the CEO’s calendar, meetings, and travel arrangements.
• Handle correspondence, emails, and phone calls on behalf of the CEO.
• Prepare reports, presentations, and meeting agendas.
• Coordinate internal and external communications.
• Maintain confidential documents and records.
• Assist in project coordination and follow-ups.

Qualifications & Requirements:

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 5 years of experience as a Personal Assistant to a CEO.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office and scheduling tools

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• The role oversees procurement and administration, including imports, inventory, compliance, and facility management. It ensures smooth operations by coordinating with suppliers, regulatory agencies, and internal teams.

Key Responsibilities

• Imports & Procurement (30%)
• Manage the full import process, including permits, documentation, and clearance.
• Develop procurement strategies and maintain supplier relationships.
• Ensure timely delivery of goods and monitor inventory levels.
• Track and analyze purchasing trends for cost-effective procurement.
• Inventory & Vendor Management (20%)
• Maintain stock levels, conduct regular audits, and manage supplier contracts.
• Ensure accurate documentation and compliance with procurement policies.
• Source and evaluate new suppliers to optimize costs and quality.
• Compliance & Licensing (20%)
• Oversee permit renewals, government licenses, and insurance for company assets.
• Ensure compliance with statutory regulations and procurement policies.
• Coordinate with NTSA, immigration, and other authorities for legal matters.
• Administration & Logistics (20%)
• Supervise office operations, logistics, and maintenance of facilities.
• Manage procurement of office supplies and oversee security measures.
• Ensure timely vehicle inspections, branding, and permit renewals.
• Finance & Reporting (10%)
• Monitor procurement budgets, prepare cost reports, and track vendor payments.
• Conduct financial analysis to optimize procurement expenses.
• Maintain procurement records for audits and accountability.

Requirements

• Education: Bachelor’s degree in Business, Procurement, Supply Chain, or related field. Professional certification (CIPS, CPP) is a plus.
• Experience: 3-5 years in procurement, administration, or logistics, preferably in healthcare or medical equipment.
• Skills: Strong negotiation, analytical, and leadership abilities. Proficiency in procurement software and inventory systems.
• Languages: Fluency in Gujarati or Hindi is required.