Jobs at Flexi-Personnel

MAIN PURPOSE OF THE JOB

• Coordinate, plan, and organize the day-to-day activities regarding HR management and report to the Managing Director all the happenings of the day.
• HR Strategy – Provide insights and recommendations on HR policies, practices, and initiatives to drive positive change and enhance employee experience.
• You'll be the go-to person for employees, providing guidance, resolving conflicts, and fostering a supportive work environment.

KEY RESPONSIBILITIES:

• Manage HR administrative tasks such as contracts, letters, and personnel files.
• Attracting and retaining top talent, implementing innovative HR strategies, and promoting a culture of inclusivity and growth.
• Coordinate HR projects (meetings, training, surveys, etc.) and take minutes.
• Manage and spearhead performance management systems and processes while ensuring subsequent action is undertaken.
• Prepare regular reports on HR metrics, including employee turnover, performance, and engagement, to evaluate the effectiveness of HR strategies and initiatives.
• Develop, update, and communicate HR policies and procedures in compliance with relevant laws and regulations.
• Provide guidance and support to managers and employees regarding HR policies, employee benefits, and employment-related matters.
• Maintain accurate HR records and ensure data privacy and confidentiality.
• Assist in the drafting and updating of employee job descriptions.
• Deal with employee requests regarding human resources issues, rules, and regulations
• Handle complaints and grievances from employees e.g., facilitation disciplinary hearings, etc.
• Establishing and maintaining effective communication frameworks on issues affecting staff.
• Conduct employee exit interviews.
• Generate new ideas and suggestions for continuous improvement of systems, processes, and procedures to enhance employee experience.
• Organize and facilitate employee engagement activities, including team-building events, recognition programs, and training sessions.
• Execute ad hoc tasks and any other job-related instructions as requested from time to time.

KEY REQUIREMENTS:

• Degree in Human Resources or related field with a minimum work experience of 3-7 years
• Experience working as a HR consultant is an added advantage
• Must be a registered member of IHRM.
• Knowledge of Kenyan labor laws
• Hands-on experience with an HRIS or HRMS
• Excellent planning and organization skills
• Excellent people management and presentation skills.
• Flexibility to respond to a range of different work situations.
• Excellent organizational skills
• Excellent skills in Word, Excel, and PowerPoint

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JOB PURPOSE

The Chief accountant is responsible for assisting the Accounting Manager, who will be responsible for providing timely and accurate reporting. The role holder is also responsible for reviewing the accounts function to facilitate financial accuracy and reliability.

DUTIES AND RESPONSIBILITIES

Accounts Management

• Close monthly accounts as per the deadline including accrual and prepayment entries in the ERP system.
• Monitor Accounts Payable/Receivable functions with specific responsibility for performing activities related to the monitoring of accurate processing of authorized invoices.
• Monitor and handle bank payments and balances.
• Review and sign off monthly/quarterly/period end reconciliation for all key balance sheet items.
• Ensure Maintenance of head office and inter-group reconciliations
• Ensure books, records, reports and systems are available at all times for audit by internal and external auditors.
• Prepare Profit center/Product category wise performance and variance analysis.
• Prepare the monthly operating management reports and help the managers in their monthly analysis of their revenue and staff cost.

Administrative

• Oversee the control of the Petty Cash for the Head Office
• Oversee the preparation of statutory accounts in the Head Office
• Ensure that books of accounts are maintained in accordance with IAS and Retail Financial Policy
• Prepare the monthly management report (Financial result) in an accurate and timely manner.

Suppliers

• Ensure timely payments to all MAF Retail suppliers.
• Coordinate with Head office legal department and suppliers for Head Office agreements preparation and follow up properly the same.
• Follow up and analyze Inter-company transfers and recharges.

Payroll

Review the payroll pre-process and process the monthly card for staff salaries, full and final settlements and inter-company / head office transfers.

Reporting

• Prepare and report the financial performance of MAF Retail on a monthly basis comprising profit and loss account and balance sheet account before the deadline of every month.
• Provide various reports in coordination for monthly MIS, budgets, forecast, in relation to finance function.
• Prepare accurate reports of activities as required by the management team.
• Ensure that all financial and regulatory reports required by law, regulations, and management are completed.

Policies and Procedures

• Ensure that all financial accounting and reporting in the company are as per the International Accounting and Financial Reporting Standards (IFRS).
• Recommend improvements to functions policy and implement procedures and controls covering all areas of the Finance function, so that all relevant functions are fulfilled while delivering quality, cost effective service to customers.

Human Capital Responsibilities

• Assist with the implementation of the performance management process by setting objectives, monitoring performance, and provide constructive feedback and provide inputs to senior management.
• Provide mentorship for the purpose of developing a continuous talent pipeline for key roles.
• Provide inputs on training needs and coordinate with the HC department to ensure facilitation of training requirements.
• Develop and implement on the job-training for the team.
• Provide inputs for the development of annual manpower plan.
• Ensure the implementation of MAF Retail’s corporate policies and relevant procedures.

Definition of Success

• Timely issuance of payments
• Timely closing process
• Timely and accurate maintenance of accounting records
• Accuracy and timeliness of reports
• Timely submission of audit requirements
• Number of errors reported by external auditors.

QUALIFICATION, EXPERIENCE, SKILLS AND TRAITS

• Bachelor’s Degree in Finance or Accounting.
• CPA (K) or Finalist.
• ICPAK Membership preferred.
• Strong analytical and technical skills in financial analysis and reporting.
• Good project management skills.
• Knowledge of MS Office, particularly modeling in Excel.
• Presentation skills.
• Accounting concepts and knowledge of IFRS.
• Investment appraisal process and capital budgeting.

Minimum experience

• Minimum of 4 years of experience in a Manufacturing, FMCG or Auditing industry.
• 2+ years of Retail Industry experience preferred.