Jobs at Health and Economic Finance Development Consortium (HEFDC)

Specific responsibilities of FAO, will include, but are not limited to:

• Responsible for the processing of financial transactions and the application of proper accounting principles and standards, internal controls and financial file management; maintenance of digital financial management system i.e. QuickBooks; generation of financial reports as is required and general support to project activities.
• Provide the Finance and Administration Manager (FAM) for the program and Grants Manager with the required financial reporting, while ensuring compliance with the requirements of donor award. Will conduct the day-to-day finance operations, including implementation of relevant HEFDC policies, procedures and systems, as well as preparing and submitting the monthly cash forecast to the FAM ensuring the Grants Manager and Senior Finance Officer are kept informed.
• Will produce and disseminate monthly financial performance reports against budget for use and verification by the Program Management Team before it is shared with the donor; this will be required to be done in a timely and accurate manner.
• Demonstrate a high level of professionalism and ethics when dealing with sensitive and confidential documents and information, and with co-workers and partners.
• Prepare cheque and journal vouchers, ensuring accuracy of account codes and completeness of supporting documents.
• Manage the process of clearing bills, payments, and vouchers, including a review and certification of supporting documentation to ensure it is compliant with local tax laws, as well as Donor and HEFDC financial management policy guidelines.

Qualifications

At a minimum, the Finance and Administration Officer should have the following:

• Master’s degree in Business Administration, Accounting, Finance, Human Resources, or other relevant fields.
• A Member of CPAK Kenya Holder
• A minimum of 5-7 years of experience in overall financial and administration operations of donor-funded activities (e.g. teams of human resource, logistics, grant/contract, and finance staff) of similar dollar value.
• Demonstrated financial management, analytical and computer skills, with emphasis on budgeting and financial analysis.

Other Skills and Experience

• Knowledge and experience with accounting software packages for example the QuickBooks
• Proficiency in Excel and other computer packages.
• Ability to prepare financial presentations and reports.
• Demonstrated personal and professional integrity with capacity to work effectively with teams, sub-recipients and clients.
• Excellent people skills at all levels, cultural sensitivity, ability to work well under pressure, ability to negotiate diplomatically, as well as the ability to work well in a multicultural and multi-disciplinary work environment.
• Demonstrated experience working with sub-recipients and clients, to ensure timely and quality financial reporting.

Language
Fluency in English and Kiswahili

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Qualifications and Experience

Essential:

• A Master’s degree in a relevant discipline, such as Public Health, Epidemiology, Health Economics, informatics, biostatistics, or a related field with knowledge/skills of Geographical Information Systems and information technology.
• 5-7 years of experience implementing monitoring and evaluating activities for complex programs in developing countries.
• Demonstrated experience in providing technical support, setting up and managing M&E systems that track performance as per the objectives of this activity (e.g., performance against each result area) and in the application of statistical methods and database management.
• Substantial experience in designing, planning, monitoring, reviewing and reporting using Project Cycle Management approach and sector tools such as Theory of Change and Logical Frameworks.
• Strong interpersonal skills and networking skills with the ability to collaborate and build alliances internally and externally.
• Highly organised with ability to manage large, complex pieces of work with multiple stakeholders and to produce key deliverables on time.

Desirable:

• Fluency in other HEFDC Group’ languages e.g., English, French, Kiswahili
• Experience of planning, monitoring and evaluating flexible and adaptive programmes
• Experience in working in donor projects
• Experience of leading a geographically disbursed team
• Experience in mentoring or coaching roles
• Experience of presenting and publishing (in print or on line) analytical materials to a wide range of expert and non-expert audiences
• Knowledge of information systems
• Specific qualifications or training in project and programme planning, monitoring, evaluation and reporting e.g., PMD Pro

Core Behaviours:

• Communicating and influencing
• Team working
• Planning and organizing
• Change and improvement
• Decision making
• Delivery and implementation