Jobs at Lutheran World Federation

Purpose

The Department for World Service (hereafter referred to as World Service) is the humanitarian and development arm of the Lutheran World Federation (LWF)

Located in the Department for World Service, the purpose of this position in the Policy and Thematic Team is to support the International Programs and the Policy and Thematic teams with high quality and relevant communications materials (including dynamic & attractive materials, relevant narrative and statistical information, as well as fact sheets on strategic programmatic and thematic areas).

It will also support the WS Global Funding Team in its capacity to attract new donors for LWF World Service by developing high quality fund raising material tailored to new and potential donors (e.g. Country Fact sheets). The post holder is the World Service focal point for the Office of Communications on broader WS communication matters including the website and the annual report.

Required Qualifications

Degree, either from a university or a higher diploma from a professional school in graphic design, journalism/communication, marketing or international relations with proven graphic design capability.  

Additional Study and Experience

• Young professional with ideally 2 years of professional experience in the production of marketing and reader-friendly communications materials.
• Experience with the production of short videos including editing.
• Experience in website design, in graphic design (Indesign, Photoshop and others). They have to be proficient in MS Office Suite applications.
• General knowledge on humanitarian and development interventions.
• Fluency in spoken and written English. Knowledge of French is an added advantage.

LWF Core Skills

• Analytical thinking / level advanced
• Initiative / level advanced
• Leadership / level basic
• Achieving results / level resource
• Accountability / level resource
• Working effectively with others / level resource

Technical skills

• Innovation / level advanced
• Communication / Networking / level advanced
• Graphic Design / level resource
• Online Communication / level advanced

Main duties:

Fund Raising Materials (30%):

• Design and develop dynamic and attractive fund raising materials (including online and printed materials) tailored to meet the needs of attracting new donors for LWF World Service (including Foundations, private/corporate and other).
• Liaise with Country Programs / Emergency Operations to collect information on donor trends in-country, on sectors of intervention and on-going projects to facilitate fund raising.

Country Program & Emergency Operations Thematic Fact Sheets (20%):

• Design attractive 1-2 pager Fact sheets, which includes gathering the information and content for each fact sheet.
• Develop fact sheets for the strategic programmatic areas (Quality Services, Livelihoods, Protection/Social Cohesion) and for other relevant organizational areas as required.

Other (15%):

• Prepare specific visibility web materials on new funding opportunities, participate in training workshops, PowerPoint presentations and other support roles.

Other communication, website and visibility related tasks: (30%)

• Maintain at regular intervals (quarterly and half yearly) the WS sub site ensuring information is up to date
• Coordinate with the field based communications focal points to ensure WS Country program websites are managed and maintained.
• Monitor the use of social media platforms in CPs for fund raising and profiling/promotional purposes.
• Input as needed on the WS Annual Report

Other Policy and Thematic related work (5%):

• Including developing Policy briefs, one pagers and power points.

Special Duties: as assigned by the supervisor

go to method of application »

• The Kenya-Somalia program of LWF WS is seeking a qualified, experienced, and highly motivated Senior Finance Officer - Payroll Management & Somalia Operations.  The Senior Finance Officer - Payroll Management & Somalia Operations is responsible Working in the Finance Unit under the direction of the Finance Manager, the Senior Finance Officer -Payroll Management & Somalia Operations will assist in the accounting and documentation of all financial transactions for the Somalia Program in a timely and accurate manner and also support the processing of payroll for the Kenya-Somalia Program including allocation of personnel costs to the appropriate Grants.

Overall Purpose/Broad Function:

• Working in the Finance Unit under the direction of the Finance Manager, the Senior Finance Officer -Payroll Management & Somalia Operations will assist in the accounting and documentation of all financial transactions for the Somalia Program in a timely and accurate manner and also support the processing of payroll for the Kenya-Somalia Program including allocation of personnel costs to the appropriate Grants.

 Key Duties and Responsibilities:

• Maintain a complete financial knowledge of the portfolio of awards in the Somalia office.
• Provide financial oversight over Projects in Somalia, tracking burn rates against budget, and ensuring expenditures are incorporated into projects' financial reports.
• Responsible for providing training, guidance and direction to Somalia finance officers and Finance Assistants/officers for actively participating in the preparation and monitoring of the project's budget.
• Preparation and review of donor budgets in coordination with country program Staff and area program, Prepare, analyze and finalize cost estimates and budgets for proposals.
• Analyze the monthly Budget vs. actuals reports; regularly update spending plans in collaboration with the Somalia program team.
• Provide advice and guidance, including training, to the programme staff on budgetary procedures.
• Provides analysis and recommendations to optimize spending and resource allocation.
• Ensure proper allocations of all Kenya- Somalia Program staff costs in line with donor rules and requirements, in alignment with the allocation tables planned.
• Manages the Kenya-Somalia payroll process to ensure timely and accurate processing and review of all payroll transactions, while assuring compliance with established employment agreements and any modifications.
• Remittance of tax and statutory and ensure these are submitted in a timely manner.
• Responsible for accurate and timely processing of invoices, advances and reimbursements, and transfer payments and posting financial data to appropriate accounts on Sage.
• Trains supervises, and maintains a supportive and mentoring role with Somalia finance staff.

  Supervisory Responsibilities:

• Assistant Finance Officer – Somalia

 Education/Professional Designations/Experience:

• A degree (Bachelor) in accounting or a relevant business field
• Minimum 10 years of experience in a finance/accounts department of an international organization/preferably and International NGO.
• Professional qualification in accountancy such as ACCA, Certified Public Accountant.
• Strong computer skills in MS Office programs, particularly Excel
• Familiarity with computerized, double-entry accounting software
• Strong organizational skills as well as attention to detail
• Knowledge of SAGE will be an advantage.
• Excellent oral and written English skills

Other Specific Skill Requirements:

• Good communication and excellent interpersonal skills
• A team player who is responsible, diplomatic and confident at dealing with people at all levels
• Good analytical skills, computing, and a problem-solving attitude
• Be methodical and adaptable
• Planning and organization skills
• Attention to detail is essential
• Ability to work under minimal supervision
• Ability to work under pressure and on irregular working hours.