Senior Finance Officer - Payroll Management & Somalia Operations at Lutheran World Federation

• The Kenya-Somalia program of LWF WS is seeking a qualified, experienced, and highly motivated Senior Finance Officer - Payroll Management & Somalia Operations.  The Senior Finance Officer - Payroll Management & Somalia Operations is responsible Working in the Finance Unit under the direction of the Finance Manager, the Senior Finance Officer -Payroll Management & Somalia Operations will assist in the accounting and documentation of all financial transactions for the Somalia Program in a timely and accurate manner and also support the processing of payroll for the Kenya-Somalia Program including allocation of personnel costs to the appropriate Grants.

Overall Purpose/Broad Function:

• Working in the Finance Unit under the direction of the Finance Manager, the Senior Finance Officer -Payroll Management & Somalia Operations will assist in the accounting and documentation of all financial transactions for the Somalia Program in a timely and accurate manner and also support the processing of payroll for the Kenya-Somalia Program including allocation of personnel costs to the appropriate Grants.

 Key Duties and Responsibilities:

• Maintain a complete financial knowledge of the portfolio of awards in the Somalia office.
• Provide financial oversight over Projects in Somalia, tracking burn rates against budget, and ensuring expenditures are incorporated into projects' financial reports.
• Responsible for providing training, guidance and direction to Somalia finance officers and Finance Assistants/officers for actively participating in the preparation and monitoring of the project's budget.
• Preparation and review of donor budgets in coordination with country program Staff and area program, Prepare, analyze and finalize cost estimates and budgets for proposals.
• Analyze the monthly Budget vs. actuals reports; regularly update spending plans in collaboration with the Somalia program team.
• Provide advice and guidance, including training, to the programme staff on budgetary procedures.
• Provides analysis and recommendations to optimize spending and resource allocation.
• Ensure proper allocations of all Kenya- Somalia Program staff costs in line with donor rules and requirements, in alignment with the allocation tables planned.
• Manages the Kenya-Somalia payroll process to ensure timely and accurate processing and review of all payroll transactions, while assuring compliance with established employment agreements and any modifications.
• Remittance of tax and statutory and ensure these are submitted in a timely manner.
• Responsible for accurate and timely processing of invoices, advances and reimbursements, and transfer payments and posting financial data to appropriate accounts on Sage.
• Trains supervises, and maintains a supportive and mentoring role with Somalia finance staff.

  Supervisory Responsibilities:

• Assistant Finance Officer – Somalia

 Education/Professional Designations/Experience:

• A degree (Bachelor) in accounting or a relevant business field
• Minimum 10 years of experience in a finance/accounts department of an international organization/preferably and International NGO.
• Professional qualification in accountancy such as ACCA, Certified Public Accountant.
• Strong computer skills in MS Office programs, particularly Excel
• Familiarity with computerized, double-entry accounting software
• Strong organizational skills as well as attention to detail
• Knowledge of SAGE will be an advantage.
• Excellent oral and written English skills

Other Specific Skill Requirements:

• Good communication and excellent interpersonal skills
• A team player who is responsible, diplomatic and confident at dealing with people at all levels
• Good analytical skills, computing, and a problem-solving attitude
• Be methodical and adaptable
• Planning and organization skills
• Attention to detail is essential
• Ability to work under minimal supervision
• Ability to work under pressure and on irregular working hours.