Jobs at Médecins Sans Frontières

Main Purpose

Supporting the Medical Coordinator through delegated tasks and responsibilities including defining, leading and coordinating the entire medical scope of the mission, according to MSF protocols, standards, policies and values, in order to ensure the quality of the medical care given to the targeted population and thus improving their overall health and living conditions.

Accountabilities

• Supporting the Medical Coordinator in defining, monitoring and updating the medical content of the MSF country policy and annual plan, by scanning health needs and translating them into objectives, priorities and resources needed in order to cover medical and humanitarian needs of the population at risk.
• At the request of the Medical Coordinator, representing MSF before third parties concerning medical issues, ensuring its good public image and the alignment with the mission interests, through regular contacts with other actors in the country, negotiating with authorities when necessary, and informing on MSF charter, values and principles
• Participating and contributing in the definition and update of the country policy, annual plan, incl. EPREP and budgets in order to develop the projects and programs aimed at addressing humanitarian issues at stake ensuring its efficiency and quality (i.e.monitoring the project implementation, assisting the Project Coordinator and the medical teams in drafting the project proposal and followup, identifying priority needs, other potential areas of action and emergency situations and collaborating and assisting in the production of medical reports)
• Coaching, training and motivating the teams in the mission in order to align all field staff with MSF values and ethics, and ensuring their capability to carry out their job achieving MSF quality standards (i.e. induction, briefing/debriefing,training, potential detection)
• The Deputy Medical Coordinator is an active team member of the medical coordination and of all activities in Kenya by MSF OCG. S/he works closely with the other specialists in the medical team to provide a coherent medical approach in Kenya.
• The Deputy Medical Coordinator is expected to replace the Medical Coordinator during his/her absence.

MSF Section/Context Specific Accountabilities

Intersection approach

Proactively participate in intersection collaboration with MSF OCB and OCP who both run projects in Kenya (information sharing, regular meetings).

Emergency Planning and Preparedness

Lead the surveillance of selected regions known prone for emergencies as per the intersection mission EPREP Build an active and complete network regarding emergencies in the country/region Plan placing regular or ad hoc EPREP orders in coordination with supply team,mission pharmacist and the medical coordinator. Support projects in contingency planning and response initiation at project level;monitor threshold and make practical recommendations.

Emergency Response

If assigned, lead the initial phase of the assessment, compile the report, and share clear recommendations. Actively participate in response strategy discussions and brainstorming Take an active part during the implementation of any medical response to work as a clinician or any other practical job assignments deemed necessary

Requirements

Education

• Essential degree on medicine, public health, or other paramedical studies. Training in tropical medicine will be an asset

Experience

• Essential 2 years’ experience in relevant jobs, in MSF or other NGO’s in developing countries.

Languages

• English and Kiswahili language essential

Knowledge

• Essential computer literacy (word, excel and internet)

Competencies

• Strategic Vision L2
• Leadership L2
• People Management and Development L3
• ServiceOrientation L3
• Teamwork and Cooperation L4

Application deadline: 29th June 2022

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PURPOSE OF THE CONSULTANCY

Deliver a concept paper and framework that will enable the Section to release/raise resources towards a DEI, Investigations & behaviour Unit.

MAIN RESPONSIBILITIES AND DELIVERABLES

• Develop a project concept-note;
• Develop a DEI and Responsible Behaviour Unit framework for MSF EA;
• Identify relevant inhouse and external partners & actors in the area of the DEI, investigations and responsible behaviour area.
• Produce the profile requirements and facilitate the recruitment of the required resources including the lead for this Unit;

JOB REQUIREMENTS

• Demonstrated experience in the subject matter including design strategies in a multifaceted and diverse stakeholders organisation
• Ability to produce high-quality, succinct reports with clear recommendations.
• Excellent written and presentation skills across audiences with diverse backgrounds
• Experience working for an international medical humanitarian or development not-for-profit organisation
• Experience in working in a multi-cultural, diverse environment and timezones
• Excellent knowledge of various ways in which people communicate
• Commitment to and experience of advancing equity, diversity and inclusion in the workplace
• Availability to start working ASAP

Deadline to apply: 26th June 2022

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OBJECTIVES OF THE POSITION

Working closely with the Finance Manager, and in some occasion directly with the Director of Resources of MSF International, the Financial Controller handles and analyses financial data, but also data from HR and related to environmental impact.

In this capacity the Financial Controller:      

• Works with Budget Holders to prepare their budget and consolidates budgets into one overall budget for MSF International;
• Supports the Budget Holders in planning, forecasting and cost tracking;
• Upon request, supports financial evaluation of projects, examining and evaluating their cost-efficiency;
• Develops financial analysis and financial reports, implements and monitors KPIs; Maintains and improves IT tools.

RESPONSIBILITIES

The Financial Controller responsibilities are:

Budgeting/Forecasting

• Provide support and technical training to Budget Holders to build their budget including projections and financial simulations;
• Conduct regular meetings with Budget Holders to ensure that they are tracking costs, to understand their activities and challenges, and anticipate financial needs;
• Design and/or improve tools to develop MSF International annual budget, mid-year budget review, and multi-year projections.

Reporting and analysis

• Prepare regular financial analysis and monthly reporting on actual results compared to Budget and prior year;
• Prepare support materials for financial presentations to various platforms;
• Support the HR team in developing HR indicators and analysis, and prepare the Full Time Equivalent (FTE) reporting;
• Support on other reporting and ad hoc analysis as required (for e.g., carbon footprint and cost efficiency metrics for travels).

Management tools / IT systems

• In collaboration with the Finance Manager, implement new BI software for budgeting and monthly reporting (identification, roll out, and administration);
• Development of other tools for processing and analysing management data;
• Participate to the implementation of different Dynamics 365 modules or complementary software’s (for e.g., expense management, dematerialization).

Support to Accounting & Control

• Participate to monthly and annual closings (accruals, analytic allocations…);
• Contribution to the internal control system (ICS);
• Liaise with auditors when necessary;
• Other responsibilities may be delegated to the Financial Controller depending on workload in support of the Finance team.

Job requirements

• Genuine interest in and commitment to the humanitarian principles and challenges of MSF;
• Master’s degree in Finance or equivalent academic degree;
• At least five years of experience in a similar position;
• Proficiency in financial planning, analysis, and reporting;
• Outstanding organisational skills with the ability to meet deadlines;
• Excellent interpersonal and communication skills, ability to work with senior managers and advise on financial matters;
• Self-driven, positive, flexible and resilient with a hands-on approach;
• Ability to deal with confidential information;
• Strong computer literacy, including expertise in Excel (preferably with VBA), good knowledge on ERP and BI systems (Dynamics 365 and Power BI an asset);
• Excellent written and oral communications skills in English, good level of French, another language is an asset.

Deadline for applications: 6 July 2022

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MAIN RESPONSIBILITIES:

Collaborates with Operations Desk & HRCO in designing the Mission’s HR objectives planned in Annual Planning / Mid-Year Review and related operational objectives.

Functional line management to HRCOs in their portfolio, providing direct guidance, coaching and support.

Directly responsible to provide HR tactical support and supervise the implementation of HR related policies and tools in the Mission portfolio of the OST, ensuring they are in line with OCAs HR and International framework and with the operational and context needs.

As a pro-active member of the OST, the HR Advisor Ops Desk acts as a liaison between Operations and HR Field Department in HQ, ensuring quality HR advice and an efficient flow of information between the two departments and disseminating HR state of affairs within the Mission portfolio.

RESPONSIBILITIES AND ACTIVITIES:

• Represents and liaises on behalf of HR Department towards the assigned Operational Desk and the Operational Support Team (OST)
• Responsible for supporting, coaching, steering and mentoring of HRCOs in the portfolio(s)
• Provides advice and guidance to the Operational Manager and the Operational Support Team (OST) to ensure HR requirements for the missions are met. Acts as sparring partner for the Desk
• Provides advice and guidance to OMs and other field managers on staff (yearly) planning, HR processes and staffing issues focusing on Locally Recruited Staff
• Provides overall framework, initiates, and coordinates, in collaboration with HRCOs, on mission related or Desk’s HR related activities such as staff year planning, projects, implementations, etc.
• Coordinates HR tactical/technical activities and leading on the specialised HR topics and policies such as Comp/Ben, talent management of locally recruited staff, Learning Development, Performance management, Disciplinary Procedures.
• Acts as the single point of contact and link from HR Field towards Operations for HR related initiatives and state of affairs within the portfolio’s mission(s).
• Regular field support visits of approximately 20 – 40% per year (1x per year to each mission and projects in the portfolio if needed) to gain in-depth understanding of mission and projects contexts and requirements, and offer F2F support and HQ HR representation in the portfolio’s mission(s)
• Coordinate and collaborates for any mission and project specific implementations such as changes in Function grid, IRP2 and other HR policies.
• Supports the HR&LD function in the mission to embed Responsible Behaviour and Engagement in the portfolio(s) mission.
• Coordinates tactical staffing year plan with HRCO focusing on development of NS (talent, succession & performance management)
• Support performance management in the field to ensure staff are fully accountable and acknowledged for their actions and results, including implementation of new Performance Management System
• In collaboration with the wider HRA team, develop common standards in tools and processes.
• Working closely with Learning & Development, support the mission HR & LD function in staff development, proactive talent and succession planning.
• Liaises with the HR Specialists and/or other international/intersectional initiatives/working groups
• Enhance leadership and people management skills, both on field and HQ level, and improving their capacity to manage complex situation and increased volume of work and developing relevant guidance and tools
• Represents OCA’s interests in various HR platforms to flag issues, promote cohesive approaches and share lessons learned, with the objective of ensuring good quality support to operations

COMMUNICATION

Internal

• With HR Management team, HR Department (Specialists, Implementers) on mission’s HR activities and state of affairs
• HRCo’s and other HR&LD related functions in the mission.

External

• (Senior) Line Management, Operations and Support departments on the HR tactical activities
• OST & L&D on proper execution of HRM tactical activities and development programmes
• Intersectional HR counterparts when needed

COMPETENCIES:

• Integrity
• Planning & organizing
• Organizational sensitivity
• Adaptability
• Customer orientation
• Results orientation

CANDIDATE PROFILE:

• MSF experience is a must, preferable with several mission experience
• Essential degree in HR management or at least 5 years experience in HR at a senior level
• Willingness to travel of approximately 20 – 40% to the field
• Strong communication skills
• Strong organisational and time management skills
• Superior customer service skills
• Essential computer literacy (word, excel, power point and internet)
• Strong ability to multi-task
• Experience working in a fast paced and demanding working environment
• Essential working language in English, French and Arabic a plus.

Application deadline: July 8th 2022

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Main Purpose:

The main purpose of the Anthropology Activity Manager (AAM) is to define, coordinate and monitor all the anthropology/ social science activities in the project/mission. Ensuring quality, ethical, participative and reflexive anthropological approaches to analyse and advise on social dynamics related to health and health seeking, to both influence more effective MSF programming and analyze intervention from the population perspective.

Other tasks include, but not limited to;

• Define and update the anthropology approach and related activities, in close collaboration with other multidisciplinary team members, linked to annual project planning as well as its associated budget and in line with existing concept note/protocol/terms of reference (if applicable) (including objectives, methods, analysis, sharing and co-production of findings etc.)
• Oversee a socio-anthropological analysis and understanding of community dynamics (including key people) and perceptions of health and illness in order to critique and influence operational decisionmaking and to improve medical activities throughout the project cycle (assessment, design, implementation, monitoring and adjustment).
• Train the anthropology /social science team to use methodologies to test assumptions on beliefs, perceptions, explanatory models and health seeking behaviour-pathways and how they relate to MSF operational objectives.
• Supervise staff on the implementation of anthropological/social science research activity, in line with best practice standards and research protocols.
• Coordinate the participation of community groups and authorities
• Oversee implementation and dissemination of results with the project team and publicly using accessible and appropriate tools
• Liaise with other relevant actors (national and International NGO’s, authorities) also involved in related activities, analysing interventions and building cooperative relationships and advocacy, in order to enhance the influence of anthropological/social science knowledge and related actions.
• Ensure secure and confidential data management and filing procedures in line with MSF policy, and ensure anthropological/social science software tools are properly used in order to ensure full data traceability and availability.
• Plan and supervise HR associated processes (recruitment, training, evaluation, development and internal communication) of the anthropology/social science team, in close coordination with the HR department, the administration manager and project coordinator and according to MSF vision, values and procedures.
• Ensure regular coordination with the MSF multidisciplinary team, to guarantee that analysis is a routine part of medical activities that contributes to project medical objectives.
• Participate in the monthly reports according to guidelines (SitReps, statistical reports, etc.).
• Develop and follow budget for activities related to anthropology/social science Activities.

Requirements:

Education

• Essential: Research degree in Medical Anthropology, Social Anthropology or a related social science discipline, or equivalent training and professional experience.

Experience

• Essential: Training in ethnography, applied social science and field research methods, with skills to carry out investigation of medico-social practices and needs of populations in situations of crisis. Working experience of at least two years in an applied anthropology/social science related role. Proven track-record of applying medico-social analysis to improve programming and practice, including drafting of reports and communicating research findings
• Experience and operational understanding of MSF or other emergency medical humanitarian organization
• Experience supervising social science staff and coordinating with multidisciplinary teams.

Language

• Essential: Fluent in English (written & spoken)
• Desirable: Fluency in Somali & Kiswahili (written & spoken)

Knowledge

• Essential: Computer literacy (word, excel and internet.

Competencies

• People Management
• Results oriented
• Teamwork
• Commitment & Flexibility

If you meet the above requirements, please email your CV & motivation letter as a single file by 24th June 2022 under the subject “ANTHROPOLOGY ACTIVITY MANAGER”