Jobs at Mt. Kilimanjaro Child Development Programme (K.C.D.P)

JOB SUMMARY
Reporting to the Sponsorship Coordinator, the Programs and Sponsorship Officer will facilitate community mobilization, planning, and implementation of program and sponsorship processes and activities in one of the four program sites. S/He will closely work with Sponsorship Relations Volunteers (SRVs), enrolled children and their caregivers/parents, local leaders and other
stakeholders to deliver quality programs, and sponsorship relations communications. S/He will be the link between the community and the K.C.D.P and ensures all Child Safeguarding policies and protocols are adhered to.

DUTIES/RESPONSIBILITIES

• Works closely with the K.C.D.P Program structures and specifically the Program and Sponsorship coordinator to facilitate the design, planning, implementation, and monitoring of child centered programs using K.C.D.P Theory of Change and program principles.
• Participate in preparation of AOPB as per K.C.D.P guidelines and ensure full participation in the process of enrolled children, their caregivers and other community stakeholders,
• Facilitate and enhance quality and timely implementation and monitoring of projects in line with AOPBs, K.C.D.P Strategic Plan and other DEV policies and frameworks.
• Create and strengthen relationships between K.C.D.P and the enrolled children, their parents/caregivers, local leaders and other sub-county and community level stakeholders for purposes of influencing and fostering development in the community of operation,
• On a timely basis prepare quality monthly, quarterly, and annual reports and documents on project progress,
• Work closely with contractors and service providers in the field in consultation with Program and Sponsorship Coordinators to ensure all project and services are completed on schedule and meet set or agreed quality standards,
• Support the Programme Manager in developing workable funding proposals to donors and/or any other funding raising efforts including mobilizing community contributions to supporting the implementation of the Annual Plans and Budgets,
• Guide, supervise and work closely with Sponsor Relations Volunteers to ensure all sponsor relations activities are carried out on time and in line with K.C.D.P Sponsorship policies and guidelines,
• Review sponsorship materials – correspondence, communications, and products submitted by SRVs for compliance, both in timeliness and content. Ensures Child Information Folders and process re-assignment material are updated on a weekly basis,
• Ensures that Sponsorship Relations Volunteers are trained and have the required effectively carrying out all sponsorship processes as per Standard Operation Procedures;
• Prepares for and ensure all arrangements are place for sponsor visits, Will work in close collaboration and consultation with Programme Manager to ensure all sponsor visit protocols are adhered to.
• Support grant funded activities implemented in his/her community as required.
• Engage and mobilize enrolled children, youth and their families fully participate in program and sponsorship activities,
• Always ensure personal responsiveness and adherence to child safeguarding policy and procedures, and make sure all risks are mitigated and child safeguarding is at all times integrated in program and sponsorship intervention and activities,
• Perform any other duty as assigned by the Supervisor from time to time.

QUALIFICATIONS/EXPERIENCE

• A minimum of a Bachelor’s Degree in Arts and Social Sciences; Community
• Development, Project Planning and management, Communication, Development studies or any other related discipline from a reputable institution of higher learning.
• Minimum 3 years progressive work experience in community development with a focus on children and youth welfare and development in not-for-profit environment.
• Practical experience in child sponsorship work will be an added advantage
• Willing and ability to work in rural areas under minimal supervision and have passion for working with children & community.
• Strong interpersonal communication skills, including good written and oral communication skills in English and fluency in Swahili.
• Computer proficiency in general office software applications (i.e., Microsoft Office Suite).
• Familiarity with process-oriented operations and workflows, well as with policies and standards.

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DUTIES/RESPONSIBILITIES

• Assist the Programme Manager with development of the M&E Plan for the project, including indicator selection, target setting, reporting, database management, and developing M&E and/ performance monitoring plans.
• Lead role in overseeing data collection, collation, storage, analysis, and reporting, ensuring that data is of high quality and audit worthy.
• Responsible for supporting the preparation and review of program reports in collaboration with program staff.
• Manage research activities and ensure outcomes and lessons learned are integrated into the project and shared with relevant stakeholders.
• Provide training and mentoring to partners and staff to ensure the implementation of strong M&E systems.
• Design and manage gender-disaggregated beneficiary monitoring and database systems.
• Support the Programme Manager in developing workable funding proposals to donors and/or any other funding raising efforts including mobilizing community contributions to supporting the implementation of the Annual Plans and Budgets,
• Support grant funded activities implemented in his/her community as required.
• Always ensure personal responsiveness and adherence to child safeguarding policy and procedures, and make sure all risks are mitigated and child safeguarding is at all times integrated in program and sponsorship intervention and activities
• Perform any other duty as assigned by the Supervisor from time to time.

QUALIFICATIONS/EXPERIENCE

• A minimum of a Bachelor’s Degree in Arts and Social Sciences; Community Development, Project Planning and management, Communication, Development studies or any other related disciplines from a reputable institution of higher learning.
• Minimum 4 years progressive work experience in project planning and management with a focus on children and youth welfare and development in not-for-profit environment.
• Practical experience in child sponsorship work will be an added advantage
• Willing and ability to work in rural areas under minimal supervision and have passion for working with children & community.
• Strong interpersonal communication skills, including good written and oral
• communication skills in English and fluency in Swahili.
• Computer proficiency in general office software applications (i.e. Microsoft Office Suite).
• Familiarity with process-oriented operations and workflows, well as with policies and standards.