Jobs at Centre for Health Solutions - Kenya (CHS)

REF: CHS/HR/TBARCII/TAFO/01/2023

Overall Job Function

Reporting to the Senior Finance Officer, the Assistant Finance Officer will be responsible for ensuring Timely and accurate processing’s of field claims reimbursements in compliance with CHs polices and USAID donor rules and regulations to avoid disallowed costs.

Key Responsibilities

• Review all field requests for completeness, accuracy and consistency application of established rates. (EQA, Supervision, Meetings, CHVs).
• Prepare review remarks for each claim to inform the beneficiary any reasons for amounts reduction in a clear and concise manner.
• File all field documents handled in addition to Payment voucher documents timely and neatly to ensure easy retrieval
• Upload Mpesa payments on TIBU system upon approval of payment schedules
• Prepare Advance vouchers on the Navision system
• Prepare and post Liquidation upon full approval within the periods payments are done.
• Prepare Mpesa and bank reconciliation statements on monthly basis within strict timelines.
• Support budgeting process
• Support audit process
• Any other roles assigned

Person Specifications

• Bachelor’s degree in Commerce (Accounting/Finance Option) or its equivalent from a recognised University
• Accountancy qualification, such as CPA or ACCA will be an added advantage.
• Working experience in a busy environment is an added advantage
• Computer literate
• Familiarity with the local and International accounting standards
• Good interpersonal skills and excellent excel skills.

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REF: CHS/HR/STP/HIICO/02/2023

Overall Job Function

Reporting to the Health Informatics Lead, the Health Informatics & ICT Officer will be responsible for the implementation of solutions that will lead to real-time data collection, submission and sharing and support Health Systems in the Shinda Tena Project. He/she will ensure overall ICT Support for CHS offices and supported sites on all ICT functions ensuring smooth, problem-free and well-documented systems to ensure the goals of the CHS Strategic plan are in progress.

Key Responsibilities

• Design, develop, deploy and support Electronic Medical Records Systems
• Design of reporting dashboards
• Support in extraction and aggregation of data for program progress monitoring and reporting through the DATIM and MOH system (DHIS)
• Support the uploading facility EMR data into the National Data Warehouse (NDWH).
• Design, develop and implement web-based and mobile health solutions to facilitate real-time data transmission and report sharing.
• Support EMR data cleaning and monitoring of daily data entry into the systems.
• Design, development, deployment and support of electronic systems for patient monitoring, as well as the aggregate database for program monitoring and reporting to MOH and donors.
• Implementation of solutions that will lead to real-time data collection, submission and sharing
• Hardware and network setup and maintenance.
• Write programming scripts to perform automated data accuracy checks and generate reports of any identified inconsistencies.
• Generate monthly data summaries to help track and inform on program performance.
• Support the roll-out of eHTS, eVMMC, eCommunity ART, WebADIT and expansion of EMR to additional sites.
• Implementation of the interoperability layer.
• Support the roll-out and operationalization of the POC EMR systems.
• Support in the design, development and maintenance of other program databases/ systems such as Ushauri and Mlab.
• Ensure applications support, including hardware/Software Installations
• Receive and log requests for support from users and respond to the requests in a logical and prioritized manner.
• Assisting in resolving problems (e.g. poor performance) and faults (e.g. system failure) occurring in the operation of hardware and software.
• Ensuring all work is carried out and documented in accordance with required standards, methods and procedures.
• Liaising with Finance, Admin and Program departments to ensure integrated internal controls and full, auditable support documentation
• Providing guidance and advice to staff on policy issues related to ICT equipment safety and maintain confidentiality and observe data protection guidelines of the organization
• Monitor the progress of requests for support and ensure users and other interested parties are kept informed.
• Carry out any other reasonable duties within the overall function commensurate with the level of responsibilities of the position.
• Carry out general maintenance to hardware in regards to cleaning and ensuring smooth functionality.
• Ability to train other staff in ICT function to empower staff to handle basic support matters.
• Assets management support and distribution accountability.
• Server support functions and minor AD functionality.
• Any other related duties assigned by your supervisor

Person Specifications

• At least a Bachelor’s Degree in Information Technology or another relevant degree
• A minimum of 4 years experience in supporting HIS solutions that are used in HIV programs in Kenya
• Experience in the design, programming and administration of transactional databases (MySQL, SQL Server, PostgreSQL)
• Experience in the Windows Server and Linux Server Administration
• Experience in networking & hardware maintenance
• Experience in designing, developing, implementing and maintaining knowledge management systems that facilitate data use for decision making
• Demonstrable experience in the development and implementation of web and mobile-based solutions.
• Experience in Electronic Medical Records’ development, implementation and support
• Experience in programming skills in PHP, JavaScript CSS, XML, net (C#, ASP)
• Working knowledge of DATIM & PEPFAR reporting systems Ability to work effectively in a busy, high-pressure team environment
• Proficiency in the use of ICT, particularly in the development of web‐based solutions, maintenance of websites and working with databases.
• Excellent use of MS Office packages and office automation solutions
• Good organization, interpersonal, and negotiation and a high level of computer skills, including excellent knowledge of Microsoft Office applications and ERP systems.
• Ability to prioritize workload and demonstrate outcomes on strict deadlines
• Strong oral and written communication skills.