Jobs at United Nations Office at Nairobi (UNON)

Responsibilities
BUDGETING:  

• Assist in the collection of data for preparation of cost estimates and budget proposals in terms of staff and non-staff requirements for regular budget and extra-budgetary resources under UNON Administration. Assist with the data extract for and preparation of various reports to management.
• Assist in monitoring budget implementation and performance. Assist with ensuring that requisitions for goods and services are in line with authorized budgets, the priorities of the organization and the UN financial rules and regulations. Co-ordinates with other finance and budget staff on related issues during preparation of budget reports.  

ACCOUNTING:  

• Process financial documents such as accounts payable, payroll and account receivable, in line with the financial rules and regulations. Audits various accounting transactions, e.g., vendor payments, payroll, education grants, taxes, etc. to ensure correctness of disbursement and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices. 
• Assist in the review and analysis of various accounting data. 
• Scrutinize supporting documents for completeness, accuracy and validity of requests in line with applicable policies, procedure, rules and regulations before submission to Supervisor. Process accounting adjustments and corrections in line with requests submitted by Clients and approved by the Supervisor. Assist in the analysis of Open Item Managed accounts (OIM) in the  Enterprise Resource Planning (ERP) system and initiate corrective action. 
• Perform reconciliation of general and subledger accounts and clears suspense accounts.  

GENERAL:  

• Receive and distribute various documents received in the unit/section. Respond to queries and draft correspondence to clients and other stakeholders in a timely and effective manner. Assist in ensuring that accurate and complete accounting and internal control systems are functioning and that all relevant records are maintained. Assist with data extraction and analysis and preparation of regular and ad hoc reports. Perform duties as backup for other team members when required. 
• Supervise junior member of staff and interns. 
• Assists with visualizations and updating information material such as web pages or brochures. 
• Perform other related duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.  
• CLIENT ORIENTATION: Considers all those to whom services are provided as “clients’ and seeks to see things for their point of view. Identifies clients’ needs and matches appropriate solutions. Keeps client informed of progress or setbacks.  
•  TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even if such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

• Completion of High school diploma is required.    
• Additional qualification in finance, administration and project management is desirable.

Job - Specific Qualification

• A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.    

Work Experience

• A minimum of five (5) years of progressively work experience in finance, budget or related area is required.
• The minimum years of relevant experience is reduced by two years for candidates who possess a first level University degree.    
• Working experience with the Enterprise Resource Planning (ERP) systems and finance system such as Oracle or SAP is desirable.  
• Experience with data analysis and reconciliation of financial data from two or more sources using Ms excel or similar tools is desirable.    
• Working experience with Budgets, Accounts Payable, Accounts Receivable or Treasury functions is  desirable.  
• Experience with International Public Sector Accounting Standards (IPSAS) is desirable.    
• One (1) year or more of experience in data analytics or related area is desirable.

go to method of application »

Responsibilities

• Provides procurement, logistical and administrative support to a team of Procurement Officers in the acquisition of a wide variety of goods and services.
• Reviews, records and prioritizes purchasing requests and obtains additional information/documentation as required; determines the availability of vendors and funding sources.
• Monitors status of existing requisitions, maintain contact with suppliers to ensure timely delivery of goods and services, coordinates shipment of goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of deliverables and accurately reports, as and if required.
• Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for Quotation) based on the nature of requirements and cost of procurement involved.
• Prepares abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible under the guidance of Procurement Officers. 
• Finalizes purchase orders and contracts for approval by the Procurement Officer; may authorize purchases in line with delegated signature authority, and, if required, prepares submission to the Contracts Committee for review and subsequent approval by the authorized official.
• Assists relevant officers in more complex, higher value purchasing operations; coordinates distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc.
• Maintains relevant internal databases and files; keeps track of any contractual agreements, systems contracts, etc. and informs affected users of contractual rights and obligations.
• Researches, retrieves and presents information from a variety of internal and external sources on sources of supply, vendors by commodity, etc., as well as obtain specifications for new products and equipment on the market. Drafts routine correspondence. Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. 
• Assists with visualizations and updating information material such as web pages or brochures. Performs other related duties as assigned.

Competencies

• PROFESSIONALISM: Knowledge of procurement policies, processes and procedures generally and, in particular, those related to the purchase of supplies and services. Knowledge of financial rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.  
• TEAMWORK: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise. Is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.  
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

• Completion of  high School diploma or equivalent is required.   Supplementary courses or additional training in procurement functions is highly desirable.   The Chartered Institute of Purchasing and Supplies (CIPS) Level 4 or equivalent certification is required.

Work Experience

• A minimum of five (5) years of progressively responsible experience in procurement or related area is required. The minimum years of relevant experience is reduced by two years for candidates who possess a first-level University degree.    Experience working with a System Application and Products (SAP) system is required.    Work experience in Enterprise Resource Planning (ERP) system is desirable.    One (1) year or more of experience in data analytics or related area is desirable