Latest Job Vacancies at Plan International

THE ROLE

The Senior Project Manager will report to the Director of Programs, Implementation and Quality and will provide overall COSME project leadership. The role will support the team in overall program quality and effectiveness throughout the project cycle. S/he will be engaged in building better partnerships that drive program intervention, manage partnerships & relationship with key stakeholders at county and sub-county levels, while ensuring alignment to Plan Kenya’s Country Strategy and Plan International’s Global purpose. The job holder will manage multi-million-dollar program and must be abreast with donor trends, regulations, environment, reporting and donor retention.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Technical Program Design, Planning and Implementation (25%)

• Provide leadership in the project management, while ensuring application of technically sound project planning, implementation, profiling, monitoring and evaluation.
• Responsible for implementation and adoption of gender- responsive and socially-inclusive nature-based solutions for climate change adaptation with biodiversity and ecosystem integrity co-benefits in project locations which include mangrove restoration and conservation; Restorative aquaculture-seaweed farming; locally-led forest management and conservation; disaster risk management and Renewable energy options.
• Provide skills, knowledge, and inputs necessary to enable local communities, especially women gain climate and risk-informed economic opportunities, restore and conserve the natural environment to reduce future climate risk and increase biodiversity for sustained ecosystem service.
• Coordinate and ensure technical trainings from Kenyan and Canadian partners on mangrove and coastal management, beach waste management, Restorative aquaculture, climate adaptation and conservation solutions use community-centred conservation tools   such as JGI’s Open Standards for the Practice of Conservation.
• Provide team leadership on training of the partners, selected nature-based solutions groups and partners on the various recommended eco-regions approaches (Community Based Natural Resource management, Restorative aquaculture, Climate Resilient Sustainable Agriculture, Sustainable energy options, soil and water conservation, Disaster Risk Management, Advocacy and policy influence etc).
• Integrate gender equality and inclusion (GE&I) in project structures including mangrove conservation groups/Community Forest Associations/Seaweed farmers and other value chains operate on principles of equality and address stereotypes, power relationships and intersectional forms of exclusion.
• Support initiatives that increase women's individual and collective agency in all their diversity to exercise their right to participate in gender-responsive NbS that build household and community resilience and enhance biodiversity through provision of skills and knowledge on their rights and provide gender-transformative life skills to make autonomous and informed decision- making for local climate action and biodiversity conservation.
• Support women leadership and their participation in climate governance as well as ensuring collective action among women's rights organizations (WROs) and youth- led organizations (YLOs) in local climate action have result strong evidence-based advocacy and policy making on climate change adaptation.
• Support community and partner initiatives that improve gender-responsive, child and youth-friendly governance for climate adaptation, resilience and biodiversity conservation.
• Work with relevant ministries, departments, private sector, civil society and partners to achieve project objectives.
• Ensure gender- transformative approaches are employed in the project to challenge power and gender inequalities that undermine responsive, locally-led climate change adaptation and biodiversity conservation.
• Develop a program capacity building plan of action for partners, CBOs and Community Resource Persons as per context with specific focus on the key objectives.
• Ensure timely and efficient expenditure at acceptable levels as per donor requirements
• Providing strategic leadership and supporting collaborative partnership engagements within the COSME NbS focus areas across the 2 project counties.
• Ensure effective and timely implementation of all levels of interventions and initiatives with communities and partners;
• Monitor and support the timely and appropriate utilization of budgeted resources for all program interventions.

Quality Assurance, Monitoring, Reporting & Documentation (20%)

• Coordinate program assessments, planning, implementation, monitoring & evaluation, documentation and dissemination of promising practices
• In collaboration with the MEAL team develop project monitoring and evaluation framework that ensures that the targets and project milestones are effectively tracked.
• Coordinate joint monitoring visits with key partners to track and document program progress in the targeted counties.
• Ensure the feedback from monitoring exercises feed into the working of environment technical working group within the program counties.
• Support the development and submission of program reports and core documents as per donor standards and guidelines.
• Support development of technical papers and or policy briefs on key issues for external engagement with decision makers.
• Ensure correct and appropriate branding and media coverage at all times
• Donor Engagement, Partnership Management and networking (15%)
• Facilitate effective donor engagement
• Ensure collaborative roles and partnerships with key county partners, County Government, National Government line Ministries, KEMRI, KFS, KEFRI, Private sector, Community Based organizations, NGO, Learning Research institutions and any relevant authorities.
• Gender and Youth integration in program activities through the implementation strategies.
• Develop working agreements / MOUs with partners as per need.
• Coordinate stakeholder / partner forums on COSME counties strengthening strategic NbS alliances.
• Coordinate reflection and learning forums for community and partners for purposes of providing forums for experiential learning & reflection.
• In liaison with Partners, lead/support development of data collection and monitoring tools as required.
• Strengthen advocacy on prioritization and increased resource allocation for climate change adaptation; NRM including mangrove restoration and conservation; Restorative aquaculture-seaweed farming; disaster risk management; sustainable agriculture and Renewable energy options related activities by county government and other CSOs.
• Build capacity of community groups on advocacy to engage service providers and participate in forums to relating to conservation and sustainable management of coastal and marine ecosystems and related interventions.

Financial Responsibility (15%)

• The incumbent will have oversight of all financial aspects of the COSME project 
• The incumbent will act within the provided delegated authority for all financial related processes
• S/he will track projects activity budgets during implementation phases, manage and report on any variances to the line manager and the Country Office Finance and Grants manager. 
• Ensure compliance with all donor requirements and contractual obligations.
• Monitor expenditures to promote prudent Project budget management. 

Capacity Building and People Management (10%)  

• Lead the day to day running of the Project taking into consideration safety and security of the PU staff, leave and general welfare of all staff and liaise with the relevant offices for necessary support.  
• Provide strategic leadership that inspires the Project team towards the realization of Project purpose and goal.
• Promote team cohesiveness and integration at the Project team level and interface with the rest of the existing Program Unit team.
• Manage the performance, mentorship and coaching for all direct reports and dotted line reports
• Liaise with HR for any staff development issues as per the training needs analysis for the PU

Logistics Admin and Procurement Oversight (10%)

• Support the development and usage of procurement plans in execution of project activities.
• Oversight on asset, fleet, office and inventory management
• In close collaboration with the Procurement, Administration and Logistics Officer, ensure smooth operations for effective and efficient implementation of the project. 
• Support procurement functions including engagement of service providers.
• Development and submission of administration related reports.

Risk Management (10%)

• Provide leadership in risk mapping and documentation.
• Consultatively with project team identify and put mitigation measures for project risks.
• Continually monitor the risks environment and act as appropriate.
• Ensure all Project staff understand Project risks and related responsibilities.

 Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

• Understands and puts into practice the responsibilities under Safeguarding and Gender Equality and Inclusion policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

Other duties (5%)

• Any other duties as assigned by the line manager.

LEADERSHIP COMPETENCIES

• Setting and communicating ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
• Setting high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
• Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
• Creating a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
• Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
• Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
• Positive about change and supporting others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES

• Understands Plan International in Context, including its purpose, values, and global strategy, and can communicate these to varied audiences, including how Plan International will deliver on its objectives through the theory of change.
• Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with Plan International’s core risk-related standards (Child and Youth safeguarding and Protection, Gender equality and inclusion, Counter Fraud Safety and Security.
• Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, and programme and project management, including MERL principles and procedures for cost allocation and cost recovery.
• Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.
• Programme and project management: -Aware of the programmes that Plan International delivers directly and through partner organisations. -Aware of the programme and project management procedures relevant to their role.; -Complies with financial procedures and controls relevant to their role; -Seeks opportunities to reflect on and learn from all work.
• Digital working: Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving Plan International’s purpose. Utilises the digital tools available in line with privacy and safeguarding guidelines.
• Evidence-based management: Understands the importance of high-quality data and the implications of poor data.  Understands what data Plan International needs to inform decision making. Interprets a range of sources to inform evidence-based decisions relevant to their role.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential:

• Bachelor’s degree in Natural Resource Management, Environmental Science, Rangeland Management, Forestry, or Climate Change from a recognized University.
• Minimum of 7 years’ experience in implementing sustainable natural resource management programs; sustainable utilization and management of coastal and marine ecosystems and climate change adaptation in Kenya integrating sustainable livelihoods with demonstrable competencies in designing, planning, implementation, documenting and reporting
• 3 Years in a leadership/managerial role
• Technical knowledge in NRM, Agriculture/Food security, Climate change adaptation and Livelihoods.
• The holder of this position must be a result orientated person.
• Excellent interpersonal, communication, networking and representation skills;
• Proven leadership qualities, problem-solving and negotiation skills, and evidence of successful team player.

Experience desired:

• Applying a “three pronged” approach to gender and inclusion: policy dialogue; gender and inclusion mainstreaming; and targeted programming for girls and women.
• Working with women and youth in livelihood programmes
• Working with local partnerships in projects
• Application of Social Action Research and evidence-based policy advocacy.

Languages required

• High level English oral and written communication skills, including representation and liaison skills. Knowledge of Kiswahili is an added advantage 

TECHNICAL COMPETENCIES

• Shapes work programmes with relevant leaders and stakeholders, aligned with relevant strategies, and balancing global and local priorities with opportunities
• Designs projects with clear objectives and measurable results contributing to overall outcomes.
• Coaches partners as part of daily work by explaining key concepts, standards and resources; and working alongside others to apply effective evidence-based practice.
• Identifies, assesses and nurtures mutually beneficial relationships with appropriate partners. [supporting partnership relationships]
• Embeds capability building of relevant stakeholders into programme and project design
• Mainstreams gender and inclusion into programming and influencing work by applying strategies for gender transformative change.
• Uses participatory approaches and the engagement of our Primary Impact Groups and other key actors and stakeholders throughout the programme and project cycle, including monitoring and evaluation. 
• Works politically to engage with and influence key actors and stakeholders in own field(s), including government, inter-governmental organisations and the private sector

Knowledge:

• Experience in Human Rights Based Approaches.
• Financial inclusion: Including marginalized and excluded people, and particularly girls and women, in the financial systems, including banking and digital finance products for vulnerable groups and use of savings groups.

Skills & Behaviours:

• Uses rigorous evidence and analysis to make choices and drive change over different time scales, short term and long term
• Understands key issues, principles and strategies for the field and using them in analysis:
• Appreciates and implements the conceptual basis of climate change adaptation, sustainable natural resource management, livelihoods and governance.
• Understands the linkages between resilience and climate change adaptation and potential economic options such as Restorative aquaculture.
• Knowledgeable on the roles and responsibilities of national governments and actors, NGOs/CSOs, diaspora and private sector in strengthening climate change governance, NRM and Livelihoods and how to engage with such actors 
• Draws from the potential relevance and contribution of development programmes and actors in supporting to Restorative aquaculture, NRM and how to engage with such actors
• Highly approachable, trustworthy and confidential
• Excellent communication and presentation skills
• Excellent planning, coordination, and reporting skills

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THE ROLE

The driver is responsible of project travel implementation plans, transportation of staff, goods and correspondences as scheduled and approved. He is also responsible of fuelling vehicle using an approved fuel voucher/fuel card and keeping updated vehicle log sheetTrusted with highest valued assets of the organization –employee lives and vehicles themselves.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Transportation (50%)

• Safe, efficient, timely and well-coordinated transportation of staff and designated people to all areas as instructed. 
• Safe, efficient and timely transportation of goods to required points as directed
• Ensure that Plan International assets are safeguarded in the vehicle at all the time
• Maintain an updated vehicle log book that keeps track of vehicle usage
• Provide timely and efficient execution of office errands for smooth operation of project communications and logistics
• Maintain, in all circumstances highest level of conduct on the road as well as drive with due care at all times and with consideration for other road users and pedestrians.

Maintenance (30%)

•  Ensure a well maintained (and clean) vehicle to avoid breakdowns and ensure the comfort of the passengers
• Ensure that the vehicle is well equipped with valid first aid kit, working safety belts, fire extinguisher, valid local licences and inspection certificates etc.
• Refuel vehicle using an approved fuel voucher/fuel card and keep updated vehicle log sheet
• Ensure that the vehicle is safely parked at designated place at the end of each working day not later than 6 pm
• Immediate reporting of incidents and accidents involving Plan International vehicles to the immediate supervisor

Compliance 10%

• Comply with transport and other corporate policies to ensure efficiency and harmony with other departments/government
• Maintain valid driving licence and produce when required
• Promotes and abides by Plan International policies and procedures including but not limited to: Safe guarding children and young people Policy; Code of Conduct and the related mandatory reporting responsibilities. 

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

•  Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies
•  Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
•  Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

Any other duties (5%) 

• Any other assigned duty by the supervisor

BUSINESS MANAGEMENT COMPETENCIES

 

 

• Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and Kenya strategy
• Understands legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Managing activities and resources including skills in day to day planning and organising work plan in line with programme assignments.
• Managing information communication skills, both speaking and writing, and digital working, including personal digital skills

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: 

• O level certificate holder
• Minimum 5 years driving experience in a busy working environment
• Valid driving licence – Class B, C & E.
• Basic mechanic skills (Grade 3)
• Valid certificate of good conduct
•  Fluent in English and Kiswahili

Qualifications/ experience desirable:

• Work experience in Plan International is an advantage
• Defensive driving training

Languages required:

•  Excellent written and verbal communication skills in English.

Skills Specific to the post:

• Communication & Interpersonal skills
• Ability to work under pressure
• Confidentiality

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THE ROLE

The Communications Assistant will provide support to the COSME project team mainly through designing and implementation of the project communication plan, collecting and documenting significant change stories, events, taking impact photographs and supporting with content for digital media and external engagement. 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Documentation 35%

• Documenting stories of change and case studies for the COSME project and related programs that impact on the project work in both Kwale and Kilifi Program Units. (PU’s).
• Coordinating with Project staff to ensure that stories for the weekly highlight are submitted and shared with the country communications team every week for internal circulation.
• Ensuring that child protection and safeguarding standards are adhered to during all communications related work from content development to dissemination

Photography and Videography 30%

• Taking high resolution photos and short videos for use on different platforms including the website, publications and on social media
• Editing photos (when there is a need to) and short videos to ensure good quality of work

Events and Supporting Project Activities 15%

• Supporting ongoing project and corporate events and activities through photography, story collection and media engagement in consultation with Influencing, advocacy and Communications Manager
• Supporting in organising events selected calendar days related to the project that Plan International commemorates   

Custodian of Departmental Equipment 10%

•  Ensuring that the cameras, recorders and accompanying accessories assigned to the project at the PU are taken care of by keeping an inventory list to keep track.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

Other Duties (5%)

• Any other assignment within the scope of work.

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focussed on Plan International's purpose and making the most effective contribution within my own work context;
• Behaves in line with our values and safeguarding practices, inside and outside work;
• Challenges own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse;
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date;
• Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn;
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.

BUSINESS MANAGEMENT COMPETENCIES

• Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan International’s purpose, values and global strategy;
• Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and. Youth Safeguarding and Protection, Gender Equality and Inclusion, counter fraud, safety and security;
• Managing activities and resources including skills in planning and organising, financial and project management;
• Managing people and information including skills in communication, both speaking and writing, digital working including personal digital skills.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: 

• Degree in Communications - Public Relations, Journalism or related field.
• 1-year experience in the communications field.
• Writing and oral communication skills
• Microsoft Office Suite (Adobe suite/ Microsoft Publisher)
• Desktop Publishing
• Photography, basic videography and interviewing skills
• Basic skills in website content management and social media

Desirable:

• Ability to respond to internal & external communication needs and prioritise tasks accordingly.
• Exhibit creativity in their work.
• Demonstrate enthusiasm and positive attitude.
• Ability to plan and follow on tasks with minimal supervision. 
• Take initiative to identify and solve problems.

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THE ROLE

The Project Officer (PO) will work under the Conservation and Sustainable Management of Coastal and Marine Ecosystems (COSME) project. His/ Her role will include to drive the day to day implementation of the COSME project in Kilifi/Kwale Counties, while ensuring effective partnership management and meaningful participation of the stakeholders to deliver on the project. The role will implement, mobilisation of project stakeholders, monitor and report on progress of project activities in line with the detailed implementation plan. The role is intended to manage partnerships (county government, community groups, learning institutions, national NGOs, corporate agencies etc.) and sustain a good working relationship with all stakeholders for seamless project success.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Planning, Strategy and Policy (10%) 

• Ensure the project contributes to the outcomes for girls and young women are realised and that girls and women occupy spaces to continually address issues affecting them and realisation of gender equality.
• Employ a gender-transformative approach, to address power and gender inequalities that undermine responsive, locally-led climate change adaptation and biodiversity conservation 
• Design and implement the project while advancing gender transformation and aligned to the Country and Global strategies.
• Promote safeguarding and safe programming through the project cycles and ensure Plan’s policy on safeguarding the rights of children and young people is adhered to by all associates.
• Build relationship with relevant staff to ensure all logistics and procurement processes are in conformity with Plan policies, procedures and standards
• Facilitate meaningful engagement, consultation, participation and feedback to the community in relation to Plan programs and policies.

Programme and Project Design, implementation, Reporting and Influencing (30%) 

• Mobilization and participation of women in climate governance and weak collective action among women's rights organizations (WROs) and youth-led organizations (YLOs) in local climate action 
• Promote participation of children, girls and communities in project cycle to explore and challenge gender norms.
• Ensure project stakeholders effectively engage at all project levels.
• Facilitate access to relevant and accurate information on the project to stakeholders. 
• Contribute to gender sensitive responses/intervention through continuous data collection during project implementation. 
• Consolidate/write project periodic reports in line with the laid down donor requirements and Plan standards.

Working in Partnership (10%) 

• Partnership management while ensuring adherence to Building Better partnership principles 
• Facilitate authentic community led beneficiary targeting processes and reporting on interventions being undertaken.
• Engage and maintain cordial stakeholder relationships throughout the project cycle for effective project delivery and achievement of project results.
• Maintain a high level of external communication and contact at the community and county levels. 
• Build and strengthen working relations with local structures (local administration, schools among others) and ensure their participation 
• Engage and influence different technical working groups at sub-county level

Monitoring, Evaluation and Quality Assurance (15%) 

• Timely development and utilizations of all project tools to support technically sound project implementation.
• Deliver timely and quality project activity and scheduled reports
• Operationalise procedures of data quality assurance during collection and submission of all related project data.
• Work with the Project and the M&E team in documenting project achievements, best practices and lessons learnt.
• Facilitate and coordinate project reflection meetings with communities and other stakeholders to inform programming/improve on quality of interventions. 

Financial Responsibility (10%)

• Develop monthly activities and budget plans as per approved work plan and ensure all activities are on track with appropriate scheduling, quality and timelines.
• Monitor expenditures by interventions and ensure compliance within the approved budget. 
• Review expenditure reports on a monthly basis. 

Risk Management (5%) 

• Develop project and activity risk assessments and put in place mechanisms to mitigate/manage the risks during the project cycle.
• Continually manage all program safeguarding risks.

Capability Building and People Management (10%) 

• Support rural communities in learning about, customizing and applying NBS for climate adaptation
• Assess local partners’ capacity gaps in delivery of program and sponsorship work and develop capacity building plans for mutual development.
• Internally resources and establish external linkages/referral for capacity development of the local partners

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

 

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

Other Duties (5%)

• As assigned by the supervisor

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focussed on Plan International's purpose and making the most effective contribution within their own work context.
• Behaves in line with Plan International values and safeguarding practices, inside and outside work. 
• Challenges own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS MANAGEMENT COMPETENCIES

• Understands Plan International in context, including its purpose, values and country strategy, and can communicate these to varied audiences, including how Plan International will deliver on its objectives.
• Managing activities and resources including skills in project design, planning, monitoring and reporting
• Managing people and information including skills in capacity assessment and coaching, communication skills, both speaking and writing, and digital working, including personal digital skills

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: 

• Bachelor's Degree in Environmental studies, Climate Science, Natural Resource Management or in Agricultural Related courses
• At least 3 or more years of relevant work experience.
• At least 2 years’ experience managing partnerships in projects
• Direct project management experience, preferably in the climate action, conservation, environment, and disaster risk management or related field.
• Must have proven knowledge of or an interest in Nature Based Solutions and marine ecosystems
• Knowledge of women economic empowerment and gender integration best practices
• Knowledge and Experience on sustainable Livelihoods 
• Hold personal values, ethics and attitudes which are in alignment with the principles of the Plan’s values
• Motorcycle riding skills and experience 

Qualifications/ experience desirable: 

• Strong report writing skills 
• Documentation of project impact stories of change
• Community facilitation, networking, partnership development and management skills 
• Good communication, negotiation and advocacy skills 
• Good interpersonal, relationship and team working 
• Conflict Management skills 
• Experience in humanitarian programming
• Experience in program phase out management

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THE ROLE

The Monitoring and Evaluation (M&E) Officer will be charged with the responsibility of coordinating and managing COSME project related monitoring and evaluation activities on specific location (Kwale/Kilifi Program Units) The role has an assignment to drive project Data Quality Assurance and specific data requirements for projects/programmes as well as tracking and reporting on project outcomes and impact of the COSME project interventions. The M&E Officer will enable documentation of project best practices, lessons learnt and project learning. He/She will work towards profiling COSME work and impact stories. 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Monitoring Implementation and M&E Coordination at Strategic Level (20%)

 

• Support in the design and implementation of the monitoring and evaluation frameworks of COSME project and information system to track delivery against targets, outcomes and impacts
• Ensure the execution of functional M&E framework based on tracking of outcomes and impacts
• Ensure the activity monitoring logs are well kept in a quick and easy to access and retrieve
• Analysis of data collected for assessment of progress and areas of improvement and overall data management
• Support in developing monitoring tools to track program performance in line with the Theory of Change and the M&E Plan
• Monitor and evaluate overall progress on achievement and sustainability of results
• In liaison with project team, coordinate periodic reporting, monthly, quarterly, half-yearly and annual progress on all project activities.
• Manage and conduct quantitative and qualitative monitoring, evaluations and studies among program beneficiaries and other stakeholders, 

Quality Improvement and Standards (30%) 

 

• Track implementation of indicators and sets of measures of sustainability and success to generate reliable evidence for project improvement
• Uses on-going project monitoring and assessment reports, working closely with project teams to improve the quality of implementation and adapt project design.
• Provides input, information and statistics for quarterly, annual and other reports to Project Management 
• Support in application of strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying ad dealing with bottlenecks 
• Employs data quality management standards through use of appropriate data collection tools, data management and analysis methods 
• Ensures adherence to M&E standards, Research and evaluation standards and all M&E cooperate standards at the Project level. 
• Establishes and manages a performance monitoring and evaluation framework with specific goals, outcomes, inputs, outputs, processes, indicators, data needs and sources as well as reporting templates and frequency, for effective monitoring, reporting and updating of the progress of the project. 

Documentation, Data Management, Learning and Knowledge Management (30%) 

• Supports project team to develop case studies, change/impact stories to inform projects achievements 
• Provide advice to the partners and project team on improving project performance using M&E findings.
• Leads and conducts analysis of quantitative data as well as qualitative data on all project inputs, outputs and outcomes to inform project management
• Dissemination of Monitoring Reports for internal and external audiences
• Supports the Project Manager to respond to Senior Management or donor data queries in an -accurate and timely manner
• Creates, establishes and maintains project level monitoring tools and databases that are mainstreamed to existing systems and aligned with programme design 
• Develops and maintains an updated database of all completed interventions and periodically carry out meta-analysis of the information.
• Ensures all the data is disaggregated by sex, age and disability and that all the studies are gender responsive 
• Responsible for supporting from a gender perspective, data collection, analysis and utilization across all programs at the hub level, based on the standard tools. 
• Ensures that the project team utilise the country-based data collection tools and observe data quality controls 
• Facilitates and supports the documentation of best practices and lessons learned from project outputs for audiences within and outside Plan International
• Leads the project team in developing case studies and change stories periodically. 
• Identifies and documents interventions and initiatives, and knowledge management products that can be replicated or scaled up.

Capability Building through Knowledge Sharing, Networking and Coaching (10%)

 

• In liaison with the Project Manager, reviews M&E findings and best practices and disseminates information to stakeholders to facilitate evidence-based planning, learning and informed decision-making
• Promote individual and organisational learning through systematic reflection processes, documentation, dissemination and knowledge management. 
• Support coaching and training of project staff and partners for improved MERL practices in response to needs. 
• Builds, maintains and engages in internal and external MERL partnerships and networks.
• Builds capacity of the project implementation team in M&E data collection, analyses, verification and reporting
• Facilitate access to relevant and accurate information on the Project stakeholders including the Community groups and Beach Management Units.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%

 

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

Others (5%)

• As assigned by the supervisor

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focussed on Plan International's purpose and making the most effective contribution within my own work context.
• Behaves in line with our values and safeguarding practices, inside and outside work. 
• Challenges own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.
• Honest and efficient in use of resources, including own time.
• Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.
• Good team player, communicating effectively and being open and supportive towards those around them. 

BUSINESS MANAGEMENT COMPETENCIES

 

• Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
• Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Managing activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
• Managing people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
• Managing resources and delivery: -Knows the resources required for their role. Manages their own workload, avoiding under or overcommitting to delivery activities; -Works according to a budget and uses the relevant financial systems.; -Works according to principles of data protection;
• Understands how information is used for reporting and decisions making; - Seeks to continually improve personal working practices.
• Programme and project management: -Aware of the programmes that Plan International delivers directly and through partner organisations. -Aware of the programme and project management procedures relevant to their role.; -Complies with financial procedures and controls relevant to their role; -Seeks opportunities to reflect on and learn from all work. 
• Digital working: Identifies ways to use digital to improve the effectiveness of work activities. Understands how digital enablers can contribute to achieving Plan International’s purpose.  Utilises the digital tools available in line with privacy and safeguarding guidelines.  
• Evidence-based management: Understands the importance of high-quality data and the implications of poor data.  Understands what data Plan International needs to inform decision-making. Interprets a range of sources to inform evidence-based decisions relevant to their role. 

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential:

• Minimum of a University Degree in Social Science, Economics, statistics, development studies or any other related field from a recognized university. 
• At least 3 years of demonstrated successful coordination of M&E functions and experience 
• Grounded understanding of qualitative and quantitative methodologies in research and evaluation 
• Experience with evaluations/research logistics, administration and/or project or research management 
• Experience with database design and management including advanced use of Excel and data analysis and entry packages including at minimum SPSS, Stata, R, Epiinfo, Atlas-Ti, CSpro and the use of KOBO Collect platforms for data collection 
• Experience in climate change adaptation practice developing community-based adaptation, or integrating climate change issues into the design, monitoring, and evaluation of conservation and/or development projects and programs.is an added advantage, 
• Strong demonstrable levels of knowledge of and experience with gender sensitive research design, performance monitoring, impact evaluation, and / or social and environmental research methodologies
• Demonstrated experience on Impact reporting
• Minimal supervision experience

Qualifications/ experience desirable: 

• Evidence of experience in development of longitudinal real time data bases including online application for management of data 
•  Experience in advising / coaching individuals, teams and / or organisations in M&E system design, research methodologies, research design
•   Previous experience with mobile data collection (Kobo, ODK, CsPro) and GIS mapping an asset 
•  Experience in the application of MER systems and frameworks including theory of change and logical frameworks 

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THE ROLE

The Accountant will support implementation of accounting and financial management functions for the COSME project to ensure compliance with Plan policies, procedures and donor requirements. The position holder will provide supports in the development, implementation and monitoring of the project.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Financial Accounting and Treasury management (40%)

 

•  Review all transactions to ensure that they are accurate and comply with Plan policies, procedures and Donor requirements.
•  Post all approved transactions in corporate ERP system
•  Preparation of funds transfer for supplies payments.
•  Prepare timely and accurate cash forecasts at the Program Unit level. 
•  Process project advances and approved liquidations in ERP.
•  Prepare and process Mpesa payments to business partners/beneficiaries timely and subsequent posting replenishment and reconciliation of Mpesa transactions in SAP.

Budgeting and Planning (15%)

 

•  Participate in the preparation of Project operations budget, and support project staff to prepare projects annual budget.
•  Participate and support during proposal writing for grants projects.
•  Participate during project budget modifications.

Financial Reporting and Period-End processes (35%)

 

•  Prepare bank reconciliations and perform petty cash count for the program units on monthly basis. 
•  Prepare Mpesa reconciliations for the program units on a monthly basis. 
•  Reconcile balance sheets accounts (advances, accruals, prepayments, deposits) and resolve reconciling items on a monthly basis.
•  Participate actively in the month and year end processes and preparation of monthly, quarterly and annual finance schedules and reports for each program unit.
•  Prepare and reconcile monthly PAYE, VAT and Withholding tax schedules for payment. 
•  Process adjustment journals for accruals, corrections, prepayments and redistribute support costs to the COSME projects.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%

 

•  Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
•  Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
•  Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
•  Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

Others 5%

 

•  Participate in project management meetings
•  Maintain and manage all Project financial documents to safeguard financial records and audit trails.
•  Support audits by ensuring sampled documents are availed to auditors.
•  Any other duty as assigned by the supervisor

LEADERSHIP COMPETENCIES

•  Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative.
•  Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. 
•  Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development

 
BUSINESS MANAGEMENT COMPETENCIES

 

•  Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
•  Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security.
•  Managing activities and resources including skills in planning and organising, financial and project management.
•  Managing people and information including skills in communication skills, both speaking and writing, and digital working, including personal digital skills.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential:

•  Bachelor’s Degree in Finance/Accounting related courses.
•  CPA (K) or other professional qualification in accounting
•  4 years relevant accounting experience and preferably in an INGO of which 2 years should be in a similar position.
•  Knowledge of finance processes, systems and principles.
•  Experience in computerised accounting applications.
• Qualifications/ experience desirable:
•  Previous experience in SAP or ERP
•  Analytical skills
•  Facilitation and training skills
•  Administration and effective communication skills
•  Ability to work and interact with others at all levels

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THE ROLE

The Grants Officer is responsible for the assessment and compliance monitoring of grants systems, processes, partnerships; Analysis of budgets and expenditures of the COSME project in Kwale and Kilifi Program Units- Coastal Hub.
This role will work with the COSME Senior Project Manager, the larger project team and both internal and external stakeholders. The position will be responsible for ensuring adherence to all donor compliance issues affecting the COSME project. The position holder will play a critical role to ensure the project team understand the grant requirements for effective delivery of the project. 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Award and Grants Portfolio Management (35%)

 

• Support project specific budgeting in liaison with the Country Finance and Grants Manager (CFGM) and National Office (NO) contact person
• Conduct regular grants monitoring for the project and ensure individual grants performance are being tracked effectively, and that risks and issues are being recognised and action taken.
• Provide regular reports on grants performance to the Project Manager & CFGM.
• Support in the annual planning process at project level

Monitoring and Analysis of Grants 30%

• Track and identify NRGRANT and DUMMY expenditures and ensure timely reversals are done before the closure of the month
• Monitor and analyse activities regularly and work with Project Manager to resolve any issues identified in specific project
• Co-ordinate with Project Manager and CFGM in order to ensure budgets are correctly allocated and phased-in.  
• Track and monitor grants expenditure
• Support finance in grants reconciliations
• Prepare and deliver timely financial reports.
• Conduct project field visits and spot checks

Assessment and Compliance of Systems, Processes and Partnerships 15%

 

• Work with project teams to ensure adherence to both donor and Plan processes and procedures 
• Support in grants mapping, central filing and updating grants information in the grants management system 
• Participate in due diligence for implementing partners and review MOUs.
• Conduct capacity building for partners on donor requirements
• Coordinate grants “Kick off” meetings at project level.
• Support timely close out processes for projects.
• Provide information during grants audits and compliance reviews at project level.
• Review of project grant reports and liquidation of funds. 

Finance Processes and Reporting: 10%

 

• Work with project teams to ensure adherence to both donor and Plan processes and procedures
• Review grants payment requests and related transactions to ensure accuracy and compliance with Plan Policies and donor conditions
• Process all project advances and approved liquidations in ERP.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

 

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Any other duties (5%)

• As assigned by the supervisor

LEADERSHIP COMPETENCIES

• Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work. Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative.
• Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives. 
• Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development

BUSINESS MANAGEMENT COMPETENCIES

• Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
• Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security.
• Managing activities and resources including skills in planning and organising, financial and project management.
• Managing people and information including skills in communication skills, both speaking and writing, and digital working, including personal digital skills.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential:

 

• Bachelor’s Degree in either business, social sciences or international development
• At least CPA 2 or other equivalent professional qualification in accounting
• Minimum 5 years’ experience in grants management or a similar role in INGO
• Experience in award portfolio management and knowledge of major donors’ (USAID, DFID, Global Affairs Canada, EU, etc.) compliance requirements 
• Experience in supporting program teams
• Problem solving skills to identify and lead the resolution of issues
• Strong communication (written and spoken), and interpersonal skills

Qualifications/ experience desirable: 

• Previous experience in SAP ERP or any recognised grants management system
• Attention to detail and analytical skills
• Planning, management and coordination skills
• Experience in working with multicultural teams
• Facilitation and training skills
• Administration and effective communication skills
• Ability to work and interact with others at all levels

go to method of application »

THE ROLE

The Procurement, Administration and Logistics Officer will be responsible for support of the general administration and procurement transactional activities for all the project work in both Kilifi and Kwale Program Unit areas

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Office Management and General Administration – 20%

• Provide oversight of project operations both in Kilifi and Kwale units to ensure a conducive work environment.
• In liaison with Kwale and Kilifi Procurement and Logistics team, support implementation of asset and property management, fleet and travel management, warehousing and inventory management and project staff safety and operational health (OSH), in liaison with relevant departments
• Organizing, arranging and coordinating COSME project related meetings.
• Compilation & consolidation of accurate weekly, monthly & quarterly reports.
• Oversee office filing, archiving and records maintenance.
• Participate in project and PU program meetings

Procurement– 55%

Coordination & Planning

• Liaise with the user and technical departments to ensure accuracy of the procurement plans and that specifications on PRs, meet market standards, and user requirements
• Oversee program area procurement functions to ensure value for money to the organization.
• Ensure transparency and integrity in the procurement processes in line with Plan policies and guidelines. 
• Consolidate and monitor procurement plans and reporting for the program area.
• Participate in periodic reviews of the procurement guidelines for responsiveness and ensure their correct implementation by all the staff. 
• Participate in periodic review and update of the supplier database which is able to adequately serve the business needs.
• Advice on grants compliance policies.
• Prepare and share monthly reports to inform management decisions.
• Provide technical support to staff on procurement processes and procedures.
• Liaise with the requesters to ensure goods and services requested are received and the necessary documentation satisfactorily done (goods received notes/invoices etc.).

Tendering & Award Process 

• In liaison with the field office supply chain team, coordinate the tendering committee in review, update and implementation of supplier sourcing process.
• In liaison with the tender committee, oversee open and closed tender procedures and performs bid analysis and filing.
• Provide technical guidance to the requesters on offers received and best services, to be procured taking cognizance of value for money, specifications and quality issues in compliance with set policy guidelines.
• Prepare purchase orders and contracts, ensure all approvals are obtained and services rendered.
• Keep proper and an up to date filling system for all project procurement documents.

Contract Management 

• Ensure contractual obligations are adhered to by all parties and support periodic reviews and contract renewals.
• In liaison with the Procurement, Administration and Logistics Coordinator resolve contract related issues from service providers and users/clients. 
• Monitor and follow through on commitments and reporting (GRN, GRIR)
• Timely update and correctly enter all related data of purchases into SAP 
• Follow-up and ensure timely delivery of requested supplies and materials, and keep the concerned project staff informed on the status of the delivery.  
• Conduct first review of vendor invoices to ensure compliance with the order submitted, raise GRNs before submission to finance for payment processing.
• Track contract implementation status and generate reports of project completion status.
• Timely and accurate submission of all financial documents to the finance department by the stipulated date to ensure Suppliers/service providers’ payments are done in a timely manner.
• Review, update, and share the weekly procurement tracker, to Project team, Project Manager and the Country Supply Chain Manager. 
• Ensure procurement data integrity is maintained in the system at all times

Logistics Management – 15%

Fleet & Travel Management, Asset, Property & Inventory Management and Warehousing Management

• Oversee Project fleet management system and capacity building for users.
• Ensure compliance to the transport and fleet management policy as well as security SOPs.
• Maintaining the General Project Equipment and asset files to ensure correct documentation pertaining to the identity, repair, theft, loss, disposal, and transfer is completed, reported and filed.
• Periodic assessment of equipment and reporting to the management on the conditions 
• Facilitate insurance for Project assets and equipment
• Oversee storage space and stock management in accordance to Plan procedures

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) (5%)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Other duties (5%)

• As assigned by the line manager.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: 

• Bachelor’s in Procurement and Supplies Management, Business Management or relevant training in Logistics procedures and systems.
• CIPS accreditation
• Minimum (3) years of progressive NGO experience in procurement, contract management, administration or related area. 
• Experience in procurement modules of any ERP.
• With minimum supervision experience.

Experience Desired :

•  Knowledge of SAP 
• Operational experience in project awards and closeouts 
• Experience on VAT exemptions procedures and Knowledge of Kenya Government procurement requirements