Communications Assistant - COSME Project at Plan International

THE ROLE

The Communications Assistant will provide support to the COSME project team mainly through designing and implementation of the project communication plan, collecting and documenting significant change stories, events, taking impact photographs and supporting with content for digital media and external engagement. 

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Documentation 35%

• Documenting stories of change and case studies for the COSME project and related programs that impact on the project work in both Kwale and Kilifi Program Units. (PU’s).
• Coordinating with Project staff to ensure that stories for the weekly highlight are submitted and shared with the country communications team every week for internal circulation.
• Ensuring that child protection and safeguarding standards are adhered to during all communications related work from content development to dissemination

Photography and Videography 30%

• Taking high resolution photos and short videos for use on different platforms including the website, publications and on social media
• Editing photos (when there is a need to) and short videos to ensure good quality of work

Events and Supporting Project Activities 15%

• Supporting ongoing project and corporate events and activities through photography, story collection and media engagement in consultation with Influencing, advocacy and Communications Manager
• Supporting in organising events selected calendar days related to the project that Plan International commemorates   

Custodian of Departmental Equipment 10%

•  Ensuring that the cameras, recorders and accompanying accessories assigned to the project at the PU are taken care of by keeping an inventory list to keep track.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) 5%

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team; 
• Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.  

Other Duties (5%)

• Any other assignment within the scope of work.

LEADERSHIP COMPETENCIES

• Courageous in taking a lead, focussed on Plan International's purpose and making the most effective contribution within my own work context;
• Behaves in line with our values and safeguarding practices, inside and outside work;
• Challenges own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse;
• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date;
• Takes responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn;
• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyse issues and improve things.

BUSINESS MANAGEMENT COMPETENCIES

• Understands relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan International’s purpose, values and global strategy;
• Manages legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and. Youth Safeguarding and Protection, Gender Equality and Inclusion, counter fraud, safety and security;
• Managing activities and resources including skills in planning and organising, financial and project management;
• Managing people and information including skills in communication, both speaking and writing, digital working including personal digital skills.

TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE

Qualifications/ experience essential: 

• Degree in Communications - Public Relations, Journalism or related field.
• 1-year experience in the communications field.
• Writing and oral communication skills
• Microsoft Office Suite (Adobe suite/ Microsoft Publisher)
• Desktop Publishing
• Photography, basic videography and interviewing skills
• Basic skills in website content management and social media

Desirable:

• Ability to respond to internal & external communication needs and prioritise tasks accordingly.
• Exhibit creativity in their work.
• Demonstrate enthusiasm and positive attitude.
• Ability to plan and follow on tasks with minimal supervision. 
• Take initiative to identify and solve problems.