Latest Jobs at Medecins Sans Frontieres (MSF)

MAIN RESPONSIBILITIES

Manage a team of 3 field procurement experts and advisors

• Mentor and coach the team
• Prioritize and assign effective resources to maximize the value delivered by the project
• First level escalation for the team

Ensure involvement of the key stakeholders (operations, supply, logistics, medical…) of the 6 OCs on the MSPP field roadmap

• Raise awareness on procurement added values for the field
• Communicate on MSPP vision, objectives and roadmap for the field
• Collect needs and feedback from the key stakeholders in order to ensure their adherence on the project and adjust the roadmap if needed
• Coordinate the field procurement activity through the Field Procurement Platform

Ensure the effective and efficient implementation of the MSPP field roadmap

• With the intersectional procurement advisor of your team, ensure the effective mutualization of the strategic procurement at field coordination level of our key countries.
• With the indirect field procurement expert of your team, ensure the development of the procurement expertise on services.
• With the field procurement processes & tools expert of your team, and in close coordination with the harmonization of practices project manager, ensure the development of harmonized processes, procedures, systems and tools across OCs.

Ensure consistency of the regional procurement support and develop it

• Analyse current set up and gaps
• Develop regional pilots and capitalize on lessons learned
• Establish with the procurement and supply referents the long-term vision for this level of procurement support
• Develop roadmap with actions to be implemented to achieve this vision

Job requirements

Education:

• Bachelor’s Degree in Business and/or supply chain with ideally a specialization in purchasing or project management or a combination of relevant education and professional experience.

Experience:

• 5+ years of experience in procurement and/or supply chain in complex organization
• 1+ years of field experience with MSF or other humanitarian organization.

Knowledge and Skills:

• Excellent communication skills, assertiveness and negotiation skills
• Ability to work in a cross-cultural and cross-functional environment
• Drive for change, improvement and innovation
• Strong organizational skills, ability to handle multiple priorities at one time

Languages:

• Fluently spoken and written English
• French and Spanish are strong assets

Deadline for applications: May 15th, 2022

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MAIN RESPONSIBILITIES

Qualification process: supplier approval

Manufacturer / product validation:

Pre-assessment: send the appropriate Questionnaire(s) to manufacturers and screen for completeness according to SOP.

Product assessment:

• Organise the sample collection when required, and send to the laboratory according to the sampling plan,
• Create the MSF Certificate of Analyse summarizing the results,
• Perform the organoleptic test,
• Check the packaging as per interagency and PSS requirements,
• Evaluate the stability study report as per interagency requirements,
• Evaluate the complete analyse report provided by the manufacturer
• Share results of product evaluation with the manufacturers
• Monitor the quality complaint/non-conformities when necessary
• Manufacturer/product dossier evaluation:
• Perform the dossier evaluation by using the rating system defined in the SOP
• For each of the points above: maintain information up to date in databases (Uniquality) and centralise documents in the document repository (sharepoint)

For each of the points above: maintain information up to date in databases (Uniquality) and centralise documents in the document repository (sharepoint)

Monitoring of KPIs for all approved manufacturers/products:

• Implement the monitoring priority as newly defined in uniquality
• Request KPI related information to manufacturers and screen for completeness:
• Quality reviews KPIs: annual complete analyse, coefficient of variation, MSF analyse, organoleptic test, foreign particle detection, heat treatment parameters, lot size, nb mixes per tracer, qty per tracer
• Entity KPIs: certification, production capacity
• Evaluate KPIs according to SOP
• Monitor the KPIs and maintain information up to date (uniquality)

Technical support and training / briefing

• Restart / update the e-learning: QUALeatY and QUALIment
• Revise the content
• Develop new sections as needed

Quality management system (QMS) and documents

• Participate in the development, implementation and maintenance of the QMS, in particular, for summer 2022:
• Revision of the qualification process

Internal network

• Assist the coordinator in the development and maintenance of the sharepoint for QA NFOS network
• Participate in the monthly calls for each channel (2 calls: ESC members + ISP and OC QA ref)
• Participate in the annual meeting for the NFOS QA network

Job requirements

• Food science degree: Master of Science level, or equivalent (pharmacist with experience in quality assurance management accepted)
• Knowledge of international food standard (FSSC 22000, BRC, IFS…)
• Mature with strong interpersonal and organisational skills
• Capacity to work and report independently
• Able to work with precision and rigor
• Experience (more than 2 years) in similar positions in the humanitarian/private sector at international/national level.
• Experience with MSF or similar organisation is desirable
• Experience in project management and team management is desirable
• Communication skills: public speaking to be able to represent MSF in relevant meetings
• Fluency in English is mandatory, French or other language would be added advantages
• IT skills: excel, word, power point, teams

Deadline to apply: 12 May 2022