Latest Jobs at Self Help Africa

Department: Finance

Location: Baringo County (Marigat), Kenya

Reports to: Head of Finance and Administration (HoFA), with a matrix reporting to the Project Manager

Gross salary: Kshs 2,160,000 p.a

Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance

Expected travel: Periodic travel within Kenya required

 

Job Purpose: The purpose of the Project Accountant role will be to ensure checks and balances in accounting, reporting and disbursement of funds. S/He will provide financial management by ensuring accurate and timely recording of financial data, processing of transactions and monitoring programme costs against donor guidelines, preparing financial reports and building capacity of partners.

S/He will maintain high standard of accounting and financial control to ensure compliance with EU regulations.

Key Responsibilities:

Financial and Grant Management

 

• Manage programme related routine financial accounting in line with organisational policy, EU accounting standards, and compliance to policies and Kenyan legislation, ensuring timeliness, efficiency and completeness;
• Verify the accounting records of the grantees to ensure accurate financial reporting and compliance with donor requirements
• Prepare a schedule to be used for posting all grantees entries on PS Financials (PSF) and Post as appropriate after review
• Participate in various procurements processes
• Prepare annual procurement plan for the project
• Review monthly grantee’s financial reports, assess the fund request and liaise with the Head of Finance and Administration for disbursement of funds
• In liaison with the Programme Manager, reconcile with the grantees on quarterly basis funds balances and related Key Performance Indicators/Results
• Initiate payment processing according to internal policies and procedures
• Assist in posting payroll journals from time to time
• Initiate annual partner contracting process

Financial Planning and Budgeting

• In liaison with the Programme Manager, finance and other programme staff align activity plans with grants agreements;
• Be in charge of the preparation and revision of monthly, quarterly and annual budgets;
• Responsible for cash flow management of the project and monitoring disbursements of funds to grantees, partners and suppliers;

Management and Donor Reporting and Compliance

• Prepare management reports, that includes partner consolidated reports on monthly and quarterly basis
• Prepare donor financial reports that comply with donor requirements;
• Conduct Partner Organizational Capacity Assessments and Quarterly reviews and monitor progress of the partners
• Compile monthly anticipated results, variances, comments and actions
• Compile information for internal and external audits and coordinate the expenditure verification exercise, special audits and respond to internal audit reports

Office Administration and Logistics Management

• Oversee the office management processes and ensure the office environment is clean and organized
• Preparation and Maintenance of office vehicle ROTA
• Preparation and organize the logistical arrangements of staff when going to the field
• Maintenance of office inventory records and fixed assets register, and the custodian of all physical inventory or project materials
• Facilitate the office correspondences received in hard copies and manage postage/courier services

Support Duties

• Support design partner due diligence process
• Support review of partner business plans
• Prepare presentations for internal review meetings

Key Relationships:

Internal

• Project Manager
• Country Management Team
• Programme Team in the Field Office
• HQ Finance team

External

• Staff from partner organisations both finance and programme staff
• Service providers

Qualifications, Knowledge and Experience:

• A Bachelor’s degree in Accounting / Finance and should have certified qualification (CA, ACCA, CIMA, CPA) and preferably, be a member of a recognized professional accounting institute
• Five years practical experience in Financial Accounting, at least three of which should be in grants management.
• Proficient in Microsoft Office, spreadsheet applications and computerized accounting systems
• Demonstrated financial advisory, operational and analytical skills including high level of organisational, problem solving and facilitation skills;
• Demonstrated experience in donor fund projects, undertaking risk assessments, internal audits and/or assessing internal controls.

Role Competencies:

• Results-orientated with excellent communication skills, as well as curiosity and initiative
• Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
• Attention to detail and the ability to produce timely and accurate reports
• Ability to work as part of team across different cultures
• Good analytical skills
• Previous experience of managing USAID, EU and/or other donor funding
• Experience working with organisations in partnership arrangements

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Department: Programmes

Location: Baringo County (Marigat), Kenya

Reports to: Head of Programmes

Gross salary: Ksh3,120,000 p.a

Length of contract: 6 Months’ Probation period, 2 years contract renewable and two months notice period

Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance

Expected travel: Significant nation-wide travel and minimum international travel required

Job Purpose: The Project Manager will be the technical and operational head of the BAringo Resilience Initiative; Nurturing Greater Opportunity (BARINGO) project team.

S/He will be responsible for ensuring successful implementation of this 4-year, European Union-funded programme through providing leadership, technical oversight and direct management of all activities related to the project.

A key function of this role will be managing effective partnerships with the Implementing Organizations, the County Government and the National Drought Management Authority (NDMA) among others.

KEY RESPONSIBILITIES:

PROJECT MANAGEMENT

• Lead and manage all aspects of the project cycle: design, planning, implementation, quality and accountability, monitoring and evaluation.
• Develop annual, quarterly and monthly plans and budgets for the project and monitor allocation of resources, anticipating changing requirements that may impact work delivery
• Work in close liaison and ensure effective communication with stakeholders including SHA programme staff, partners, government agencies and the donor to coordinate coherent and consistent delivery of the project objectives
• Provide technical input for the implementation of the project including in the preparation of, strategies, training materials, guides and manuals in liaison with the Country Team Technical Advisors and ensure effective integration of core technical areas – Nutrition, Social Inclusion, Enterprise Development, Agriculture and Natural Resource Management
• Represent SHA at government, donor, NGO and other relevant events in the field in close coordination with the Head of Programmes and ensure that the the BAringo Resilience Initiative collaborates and networks with stakeholders as appropriate;
• Work with the SHA Communications team to develop a project communication and visibility plan and facilitate its implementation
• Ensure effective coordination and collaboration mechanisms are in place between SHA, its main implementing partners SAII and FSK and National Disaster Management Authority (NDMA)

OPERATIONAL AND FINANCIAL MANAGEMENT

• Manage and periodically review the programme budget in close collaboration with the Head of Programmes and Head of Finance
• Ensure compliance by SHA and partners with contract requirements in planning, financial management, procurement, branding, monitoring and reporting, and facilitate further training where necessary.
• Act as the focal point with SHA country office and HQ to ensure all programming, financial and administrative matters related to the programme comply with donor and SHA policies and procedures and are transparently, expediently and effectively managed in line with established processes, rules and regulations;
• Monitor external context and carry out adjustments to project plans, where necessary;
• Ensure all SHA safety and security guidelines are followed and that all safety or security incidents (fires, accidents, theft, etc.) are recorded and reported;
• Ensure efficient use and management of project resources including transport;

MONITORING, REPORTING AND RESULTS COMMUNICATION

• In conjunction with the M&E Coordinator, facilitate monitoring and documentation of learning by ensuring that effective mechanisms are in place to monitor activities and outputs and assessments for project quality and impact and ensure project implementation is on time, target and budget;
• Ensure monitoring plan is in place and undertake project monitoring visits from time to time
• Compile periodic programme reports as required by the donor and SHA
• Check partner technical and financial reports and ensure that they are compliant with set policies and procedures

PERFORMANCE MANAGEMENT

• Conduct periodic reviews of staff performance in keeping with SHA’ performance management system
• Motivate and inspire the project staff to perform their duties to their best, recognizing and valuing their work and encouraging them to learn
• Set clear direction and expectations for the project and enable project staff to interpret competing priorities (Annual project key performance indicators)
• Manage performance issues effectively to avoid adverse impact on the project, team morale and performance
• Promote a positive team culture that respects diversity and deals with barriers to inclusion
• Any other task assigned by the Head of Programmes.

Key Relationships:

Internal

• Head of Finance and Administration
• Finance and Administration Team
• All Programme Coordinators
• Communication Officer
• All Senior Technical Advisors (Gender, Nutrition, Enterprise, Policy and Humanitarian)
• HQ Desk Officer – assigned to Kenya
• Country Director

External

• Project implementation partners
• NDMA
• County Government
• EU
• Stakeholders including national government, research institutions, financial institutions, external auditors, donors, Academia and private companies

Knowledge and Experience:

• At least 10 years’ experience in the implementation of Livelihood programs design, Monitoring, Evaluation and Learning in fragile contexts.
• Experience managing multi-year donor funded programmes
• Knowledge and experience in multiple sectors such as food and nutrition security; agricultural systems and livelihoods; market systems development; climate change and adaptation; natural resource management; peace building and Humanitarian development
• Demonstrated understanding of the resilience framework and approaches in the fragile contexts
• Strong project management skills and understanding of project cycle management approaches and tools
• Familiarity and experience with EU regulations preferred
• Experience in engaging and networking with the development partners and multi stakeholders including the government departments and agencies
• High level of initiative, motivation, commitment and professionalism
• Ability and resilience to cope with multiple internal and external demands
• Strong training and facilitation skills.
• High level skills and experience in capacity building and report writing
• Excellent communication, interpersonal and team building skills

Qualifications / Other Requirements:

Essential:

• Bachelor’s degree in Agricultural Sciences, Management Economics, Rural Development, Veterinary Medicine or related field required;
• Master’s degree in Project Management, Enterprise Development or related field will be an added advantage
• Strong computer skills especially with MS Word and Excel and other related packages
• Strong M & E skills
• Valid Driving Licence

Role Competencies:

• Excellent verbal, analytical, organizational and written skills with fluency in Swahili and English.
• People management skills
• Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
• Attention to detail and the ability to produce timely and accurate reports
• Ability to work as part of team across different cultures
• Ability to work under pressure and on own initiative

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Department: Programmes

Location: Baringo County (Marigat), Kenya

Reports to: Project Manager

Gross salary: Ksh 1,860,000 p.a

Length of contract: 6 Months’ Probation period, 2 years contract renewable and one-month notice period

Benefits: 22 days annual leave, Medical Insurance (self + spouse and up to 4 children), 10% Employer pension contribution and 25% leave allowance

Expected travel: Significant nation-wide travel and minimum international travel required

Job Purpose: The NRM Officer will coordinate the implementation of all NRM activities in accordance with the project objectives and ensure technical quality is achieved within the BAringo Resilience Initiative: Nurturing Greater Opportunity (BARINGO) programme.

Reporting to the Project Manager S/He will work closely with counterparts in strengthening community based natural resources management practices –informed by traditional knowledge and science –for the communities to build resilience to drought and other natural disasters, through implementation of natural resources management activities that contribute to resilience for sustainable livelihoods within Baringo County.

KEY RESPONSIBILITIES:

PROJECT TECHNICAL SUPPORT FUNCTIONS

Working closely with the Programme Coordinator for Agriculture and NRM and the National Drought Management Authority (NDMA) the NRM Officer will undertake the following tasks;

• Provide technical expertise to all NRM components of the project, assuring technical quality control of interventions,
• Support the Project Manager in the implementation of all Natural resource Management and Climate change adaptation interventions as stipulated in the project document/work plan.
• Identify the strategic locations for specific interventions (e.g. areas for reclamation and regeneration of grazing lands, rain water harvesting practices and other soil and water conservation methods) for soil stabilization and minimization of landslide risks.
• Recommend and facilitate the implementation of a range of effective community level watershed management measures fitted to reduce direct physical impacts of high intensity rainfall events (landslides) in climate vulnerable hotspots in the target area.
• Identify relevant soil and water conservation and other NRM practices and integrate the recommended NRM practices in the identified locations.
• Engage pastoral and agro-pastoral communities to actively participate in project interventions
• Facilitate technical assistance/support for project partners in all relevant areas as appropriate.

CAPACITY DEVELOPMENT

• Design, develop and deliver NRM and Resilience training packages/modules, in coordination with other project staff,
• Conduct trainings and relevant research studies that generate evidence-based programming and efficient and sustainable programme interventions
• Identify and carry out a comprehensive capacity assessment of farmer producer organizations and develop and deliver appropriate capacity building programs

COUNTERPART RELATIONSHIP FUNCTIONS

• Nurture and strengthen collaboration with NDMA, the County Government, appropriate networks, civil society organizations and private sector for continued learning and sharing of experiences and best practices
• Represent the project in all Resilience and Humanitarian related meetings/workshops/field visits and other relevant forums as directed by the Project Manager,
• Identify and build network of resource institutions/experts/NGOs at the national and county level on NRM.

MONITORING AND EVALUATION AND REPORTING

• In liaison with the M and E Assistant, conduct regular and accurate assessment, monitoring, and dissemination of information and ensure that NRM and climate change resilience and natural resources management principles are incorporated in the project,
• Support the M and E Assistant in data collection and analysis

LOGISTICS, ADMINISTRATION, HR AND SAFETY

• Ensure efficient use and management of transport and other programme resource
• Work with the PM and Administration and Logistics Officer in procurement processes of project inputs through outlined procurement procedures,
• Ensure all safety or security incidents (fires, vehicle accidents, theft, etc) are appropriately recorded and reported,
• Perform any other duties as assigned by the Programme Manager.

Key Relationships:

Internal

• Programme Coordinator Agriculture and NRM
• HQ Technical Advisors for Agriculture
• Humanitarian Director
• Head of Programmes
• Baringo Project Team
• Finance and Administration Team

External

• Project implementation partners
• National Disaster Management Authority (NDMA)
• Baringo County Government
• Other relevant stakeholders including national government, research institutions, financial institutions, external auditors, donors, academic institutions and private companies

Knowledge and Experience

• At least 5 years’ experience in the implementation of natural resource management, environmental management and livelihood improvement or climate change adaptation projects;
• Technical experience working in the climate change and climate adaptation field;
• At least 3 years in project management;
• Excellent analytical and problem-solving skills;
• Strong organizational, facilitation and participatory planning skills;
• Excellent interpersonal and communication skills;
• Experience working with climate information systems and adaptation planning processes is an important asset.

Qualifications / Other Requirements:

Essential:

• Bachelor’s degree in Natural Resource Management, Environmental studies, Agriculture, Rangeland Management and other related field.
• Strong computer skills especially with MS Word and Excel and other related packages
• Excellent Adult participatory training and facilitation skills.

Role Competencies:

• Proactive and motivated with a strong commitment to Self Help Africa’s vision, mission and values
• Strong computer skills especially with MS Word and Excel and other related packages
• Attention to detail and the ability to produce timely and accurate reports
• Ability to work with minimum supervision
• Ability to work under pressure and on own initiative
• Ability to contribute to a small team environment
• Valid riding license