Latest Recruitment at Kenya Pipeline Company (KPC) Limited

Job Specifications

1. Apply professional accounting and auditing principles and standards to test and evaluate complex information technology and operational systems
2. Play a key role in advising and providing assurance to the business functions on risks relating to the information systems
3. Audit the network environment, security management systems, logical access control systems and databases
4. Review application of COBIT principles
5. Run scripts for the purpose of continuous auditing of mission-critical systems
6.  Assist in information technology and other fraud investigations

Person Specifications

1. Bachelor’s degree in computer science or information technology from a recognized university
2. Professional qualifications such as CISA, CISM, CISSP
3. Professional qualifications in accountancy and auditing (e.g. CPA, ACCA & CIA) and registration with the relevant professional body (e.g. ICPAK, IIA) will be an added advantage
4. At least four (4) years relevant practical experience in information systems audit in a reputable organization.
5. Proficiency in Computer applications.
6. Demonstrated competence in work performance.

Key Skills and Competencies

1. Knowledge in the use of an audit management software (e.g. Teammate)
2. Knowledge of UNIX environment, Oracle and Network infrastructure
3. Outstanding analytical skills with knowledge of use of Computer Aided Audit Tools (CAATS) e.g. ACL
4. Demonstrate deep understanding of the audit process, controls and procedures
5. Excellent interpersonal and communication skills
6. Demonstrate ability to write timely constructive and actionable audit reports.
7. Knowledge of COBIT framework will be an added advantage

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An Officer at this level may be deployed to perform duties in any of the following functional areas:

Job Specifications

1. Local/Overseas Purchasing
   1. Procurement of goods, services and works for the Company.
   2. Ensure that goods, services and works are procured as per the approved budgets and procurement plan.
   3. Provide regular, accurate and meaningful information on the status of procurement of goods works and services to management and user departments.
   4. Ensure all procurement processes are compliant with the relevant legislations.
   5. Secretary to the Evaluation Committee.
   6. Pre-qualification of Company suppliers and regular appraisal of the same.
2. Update of vendor list.
   1. Coordinate the preparation of company’s annual procurement plans and monitoring implementation of the same.
   2. Review and enhancing purchasing policies and procedures necessary to provide efficiency services to all departments of the company.
   3. Ensure good supplier relationship.
3. Tenders & Contracts
   1. Provide leadership in the development and implementation of tenders and contracting process, policies and procedures, and actively participate in the continuous development of KPC’s Supply Chain strategy.
   2. Design and drive the sequence of Tenders and Contract management activities, dependencies and definition of the desired outcomes, including the comprehensive
4. Tender Secretariat Affairs Management.
5. Oversee Supplier Relationship Management (SRM) with suppliers, contractors and other stakeholders to ensure value for money is achieved in each functional process.
6. Managing all tender documentation repository (Paper and electronic), supplier information and all other procurement related documentation as per policy.
7. Enforce compliance of Public Procurement and Asset Disposal Act, 2015 (PPADA, 2015) and related regulations including statutory reporting both statutory and administrative.
8. Where applicable, coordinate and implement decisions of the Tender committee (TC)
9. in line with the PPAD 2005
10. vi. Develop and implement best practices in Tenders and Contract management processes
11. in order to achieve excellence in contract management maximize value for KPC
12. vii. Drive team performance management to achieve divisional goals though development of
13. KPI’s and performance measurement and tracking.
14. viii. Oversee the preparation and Submitting quarterly reports to government agencies.
15. ix. Lead in the reporting and tracking of all contract management activities across the
16. company 
17. Warehousing & Inventory Management
    1. Manage the purchasing & stores function in the Area
    2. Raise Purchase Requisitions
    3. Stock management (monitoring stock levels, establishment and management of re-order levels,
    4. Lead times, maximum and minimum stock levels)
    5. Provide regular, accurate and meaningful periodic reports
    6. Reconciliation of stocks and adjustments as necessary
    7. Ensure proper receipt of goods into KPC stores, timely inspection and raising of GRNs
    8.  Verification of GRNs
    9. Ensure that all stock items received are in the correct stock location
    10. Ensure goods rejected are documented and collected within the stipulated time
    11. Ensure proper issue of goods from KPC stores
    12. Maintain stock labels and bin cards
    13. Process PRs and Identify sources of supply
    14. Check and release all transaction documents
    15. Monitor lead times between requisitions and servicing of orders.
    16. Ensure compliance with Public procurement and Disposal Act 2005 and Regulations, 2006
    17. Participate in evaluation of tenders, quotations and proposals
    18. Liaise with the User to develop and prepare tender documents, Request for Proposals (RFP) and
18. Pre-qualification/Expression of Interest (EOI) documents
    1. Liaise with the User departments on development and preparation of draft contracts and contractMvariations where necessary.
    2. Submit to the User, legal department and Contractor draft contracts (and contract variationsMwhere necessary) for their input.
    3. Preparation of final contract document
    4. Advise on any significant departure from terms and conditions of contract
    5. Follow up on comments on the contracts from legal, user and the Contractor
    6. Prepare information for any petition or investigation to debar suppliers or any investigation under review procedures
    7. Participate in evaluation of tenders, quotations and proposals
    8. Reviewing and enhancing purchasing policies and procedures necessary to provide efficiency services to all departments of the company.

Person Specifications

• Bachelor’s Degree in Procurement, Purchasing & Supplies, Logistics or any recognized equivalent.
• Post graduate qualification in Purchasing & Supplies Management if the first degree in not in any of the above.
• A minimum of six (6) years’ experience in relevant work;
• Supervisory Course lasting not less than two (2) weeks.
• Have full membership to KISM and CIPS;
• Practicing License from KISM.
• Proficiency in computer applications;
• Demonstrated competency in work performance

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Job Specifications

• Ensure serviceability of Fire vehicles, Mobile firefighting equipment, Fixed fire installations, portable firefighting equipment and all firefighting equipment across all KPC facilities.
• Perform inspection of firefighting equipment, write and submit proposals to modify, replace, and repair fire- fighting equipment.
• Develop and implement fire fighting protocols for KPC depots, based on fire fighting equipment.
• Develop and implement fire emergency evacuation plan within KPC depots
• Prepare and submit proposals for repair, modification, or replacement of firefighting equipment
• Undertakes inspection of KPC premises and other hazardous zones to ascertain compliance with safety standards.
• Prepare, coordinate and implement fire training for Emergency Response Training (ERT) members across KPC facilities.
• Provides fire safety awareness to employees and all stakeholders with regards to fire hazards to which they may be exposed.
• Supervise and participate in the inspection of fire fighting equipment in order to ensure that they are in compliance with applicable fire codes, laws,
• regulations, and standards.
• Perform inspection of firefighting equipment, write and submit proposals to
• modify, replace, and repair equipment.

Persons Specifications

• Higher National Diploma in Fire Engineering or Safety Management, Engineering or related field Engineering or its recognized equivalent from a recognised institution with Eight (8) years relevant experience

OR

• Diploma in Fire Engineering or Safety Management, Engineering or related field Engineering or its recognized equivalent from a recognised institution with Twelve (12) years relevant experience.
• Proficiency in computer applications
• Demonstrated competence in work performance
• Valid driving license for Class BCE
• Train the Trainer certification will be an added advantage

Key Skills and Competencies

1. Good knowledge and understanding of KPC Fire Safety working procedures in projects, operations, maintenance and emergency sites.
2. Effective communication, interpersonal and team player skills.
3. Strong written and verbal communication and interpersonal skills including ability to write reports.
4. Ability to maintain professional status and keep abreast of evolving trends in Fire Safety through continuous professional development.
5. Demonstrated skill in carrying out training in fire safety. 

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Chief Administration Officer  Job specification

• Coordinate formulation, review and implementation of Company administrative and records management policies.
• Coordinate provision of fleet management services including maintenance.
• Coordinate management of incoming and outgoing mails (internal and external)
• Coordinate management of records in compliance with statutory provisions and Company quality standards
• Coordinate provision of all auxiliary and housekeeping services
• Provide administrative oversight on matters pertaining to the ROW.
• Coordinate preparation of compensation to owners of affected parcels of land along the Right of Way (ROW) in liaison with Legal Directorate.
• Liaise with regional administration to address issues of encroachment/informal settlement along the right of way.
• Coordinate sensitization of communities along the ROW on issues of rights, safety and obligations as per the easement agreements.
• Develop and review ROW policies and procedure manuals and address all issues related to ROW.
• Coordinate administration of the Gymnasium
• Coordinate administration of the Company Staff Housing Estates.

b) Person Specification

• Bachelor’s degree in any of the Social Science field
• Post Graduate Qualification in Business Administration or Human Resource Management if the first degree is not in Social Science
• Minimum eight (8) years’ relevant work experience five (5) of which should have been at Senior Management level
• Membership to a relevant professional body
• Management course lasting not less than four (4) weeks
• Proficiency in computer applications
• Fulfil requirements of Chapter six of the constitution of Kenya
• Demonstrated competence in work performance

Key Skills & Competencies

1. Excellent leadership skills including effective interpersonal, communication, influencing and negotiation skills and the ability to relate to people from different cultures and backgrounds
2. Considerable knowledge of administration policies, systems and procedures
3. Understanding of the purpose, background and policies of the Company
4. Good planning and organizational skills
5. Good time management skills and the ability to prioritize tasks
6. Ability to maintain professional status and keep abreast of evolving trends in administration through continuing professional education programmes

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 Job Specifications

1. Determine the strategic direction and work priorities within Safety, Health and Environment Sections;
2. Provide guidance on the implementation of policies, objectives and goals pertaining to Safety, Health and Environment sections to ensure smooth execution and achievement of desired targets as contained in the Corporate Strategic Plan (CSP);
3. Promote quality achievement and performance improvement throughout the organization by ensuring compliance with national and international standards and legislation on Safety, Health & Environment;
4. Provide technical support to line management as appropriate to ensure compliance with related legislation, rules and Company standards.
5. Ensure monitoring the pipeline system, activities and processes safety and integrity by conducting internal audits and operational safety inspections.
6. Ensure KPC system is in compliance with HSE statute and related regulations through internal and external audits, inspections, safety tours.
7. Ensure the Company is prepared for emergency management.
8. Ensure all HSE findings and recommendations from internal and external audits are closed out.
9. Ensure HSE awareness and training for staff (including new staff), visitors and Contractors in Company premises is conducted.
10. Ensure HSE programs are coordinated and internal and external Safety requirements in Company projects are adhered to.
11. Review HSE data for management decision making.
12. Liaise with key stakeholders e on environmental matters.
13. Develop and lead the Waste Management programs for the organization
14. Investigating accidents and developing corrective action plans.
15. Liaise with other relevant external bodies e.g. PIEA, NEMA, DOSH, stakeholders and customers on matters relating to the organization’s environment management system(s) and advising on planning and licensing applications;

Persons Specifications

1. Bachelor’s degree in Health Sciences or Engineering or Environmental Studies or equivalent
2. Post Graduate qualification in HSE related studies (if first degree is not in areas stated above).
3. Minimum years ten (10) years relevant experience with at least five (5) years’ experience in a Management capacity.
4. Membership to a relevant professional body.
5. Registered Occupational Safety and Health and Fire advisor by Directorate of Occupational Safety and Health.
6. Registered lead expert by National Environmental Management Authority(NEMA),
7. Leadership Development Course lasting not less than two (2) weeks 
8. Proficiency in Computer Applications
9. Demonstrated merit and ability as reflected in work performance and results.
10. Fulfilment of the requirements of Chapter Six of the Constitution

Key Skills and Competencies

• Comprehensive knowledge and understanding of KPC requirements including broad knowledge of international trends in Oil Industry and/or engineering.
• Strong well developed written and verbal communication and interpersonal skills including ability to prepare relevant reports.
• Flexibility and responsiveness in handling and determining operations issues , sound analytical skills and the ability to identify with precision the critical factors of a problem in an impartial and objective way.
• Demonstrated ability to deal patiently and sympathetically with people from diverse backgrounds.
• Ability to maintain professional status and keep abreast of evolving trends in the petroleum sector.
• Proficiency in computer applications especially those used in quality assurance/ control and engineering.
• Demonstrated technical expertise in risk management, quality assurance as well as monitoring and evaluation.
• Ability to deliver KPC’s articulated vision for change
• Ability to establish and lead flexible multidisciplinary teams.
• Ability to empower staff through coaching and counselling