Latest Recruitments at U.S. Embassy to Kenya

Major duties and responsibilities

Procurement and Acquisition Management 60%

Specific developmental duties include:

PRE-AWARD DUTIES:

• The job holder participates in meetings on acquisition planning; collects and analyzes data, prepares and updates tracking tools to monitor pending actions; works with clients to assist in the preparation of justifications, waivers, and other necessary approvals, as needed; and reviews ILMS for completeness and clarity before endorsing them to Financial Management Center (FMC) for funding consideration.
• He/she prepares solicitation documents in ILMS and electronically posts solicitations; and works with Procurement Supervisor and CO to ensure compliance with FAR and DOSAR publicizing requirements, including publication of synopses and solicitations as prescribed.
• The job holder works with Procurement Supervisor and CO to prepare Requests for Proposals/Quotations. He/she assists in pre-award activities for competitive solicitations, and with pre-award assessment surveys of potential contractors or recipients, to ensure eligibility prior to an award being made.
• He/she directly performs micro procurement purchase actions for supplies or services below the simplified acquisition threshold that require limited use of negotiation techniques and analysis.
• Prepares supporting documents for pre-award reviews including but not limited to supporting memoranda, funding documents. Synopses, Source Selection Plans, Statements of Work, Independent Government Estimates (IGCEs), Market Surveys, Cost Benefit Analyses, Pre-Negotiation Memorandum, Competitive Range Determination, and required Forms as applicable.

POST-AWARD DUTIES: 

• The job holder assists in monitoring performance as required by the terms and conditions of the award, through reviews of performance and financial reports.
• He/she administers the awards in the assigned portfolio, monitoring funding levels and performing modifications under the guidance of Procurement Supervisor, works with CO and CORs to assure targets/milestones are set and being met (or that remedial action is taken), and that the overall goals of the program/project/activity are met.
• As assigned, the job holder conducts site visits and attends meetings. 

AWARD CLOSEOUT: 

• The job holder assists in the closeout process for acquisition awards (i.e., blanket purchase agreements, indefinite delivery indefinite quantity, firm-fixed contracts, purchase card, purchase order, task orders, imprest funds, etc.) after completion. 

Administrative Management Requirements 20%

• Job holder is responsible for all administrative management associated with soliciting offers, negotiating, awarding, modifying, and terminating orders as required by post under the supervision of the CO. In this capacity, serves as the knowledgeable source for defining the method of acquisition and the type of contract to be used; prepares procurement and acquisitions, establishing the order terms, conditions and provision for pricing, paying and financing; prepares appointment documents for individuals to serve as a COR or to participate on a technical evaluation panel (TEP) or other advisory role; develops a synopsis; and reviews bidding applications, supplemental awards, and requests for extensions under the supervision of the CO.

Purchase Card Program 20%

• Job holder, through written delegative authority, is granted the use of a Government Purchase Card. It provides a stream-lined procurement method to save time and money by empowering procurement employees with the authority to make official buys within their delegated limits.
• Cardholders are responsible for the accuracy of information and data they provide to an Approving Official/Certifying Officer in support of a Government Purchase Card purchase.

Note: "This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency."

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a Security clearance. 
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• A bachelor’s degree in Business Administration, Procurement, Supply Chain Management, Logistics Management, or Finance is required.

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Duties

This position facilitates the expediting through immigration and security for arriving and departing USG personnel, TDYers and VIPs through Jomo Kenyatta International Airport (JKIA) and other border entry points. They are required to maintain productive relationships with airport staff, customs and airline authorities ensuring trouble free transactions. Their duties include coordinating and assisting of VIP visits with expediting, airport customs clearance, pick up of passports and baggage and clearance through immigration. Facilitating POL/RA Officer’s vehicles at Kenya Revenue Authority for vehicle verification. Facilitate new or renew airport badges at Kenya Airport Authority as required. Expediter/Chauffeur requirements as required.

Expediting:

• Accompanies Embassy personnel and/or cargo, TDYers and VIP’s on arrival and on departure in Kenya, either at JKIA International Airport or at border points throughout the country and assists with expediting immigration and customs formalities for them.
• In all cases, pays particular attention to those who require special assistance (those with pets, excess baggage, lost luggage, flight delays/cancellations and arrival without valid visas). Ensures Embassy personnel, TDYers and VIP’s with VIP Lounge access are escorted to their appropriate lounges. For all VIP visits and in this capacity must foster good relations with airport officials.
• Ensures all travelers are transported to/from the airport from their perspective hotels or residences and coordinates motorcade vehicle readiness planning and execution during VIP visits. Drive official USG and Embassy owned vehicle in connection with above duties and in compliance and awareness of Security directives unique to the security situation in Kenya. Actively engage with the Embassy’s Regional Security Office and Motorpool experts during volatile situations to ensure safe and expeditious routing.
• Transport personnel and/or cargo to/from official meetings and/or events from the Embassy or residences. Required to be on-call for after hour pickups/drop offs. 90%

Vehicle Administration:

• For airport pickups, preparation will include printing out a name placard with the arriving passenger’s names, confirmation of points of contact (POCs), cell phone numbers, departure/arrival times and accountability, and issuance of local mobile phones.
• Contact POCs/the office when changes to the schedule occur or if a passenger does not show-up for pick-up or at arrival. Assists, when necessary, with the process of temporary and permanent airport passes at Kenya Airport Authority. Responsible for cash handling, conducting transactions with vendors, ensuring vehicle toll passes have funds and managing receipts as assigned.
• Facilitate POL/RA Officer’s vehicles at KKA for vehicle verification. Maintains liaison with working level officials of the customs and may be required to deliver documents to the Kenyan Customs and Immigration offices on an as-needed basis. Deliver and pickup official documents, invitations, packages etc. as required. 5%

GOV Maintenance:

Coordinates with Motorpool to ensure GOV’s are serviced under ICASS receive routine maintenance, perform regular inspection of the vehicle, ensure vehicles have fuel and are cleaned inside/out. Collect mileage and track vehicle condition for reporting/metrics. 5%

Note: "This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency."

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a Security clearance. 
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. Selected candidate must be able to begin working within a reasonable period of time upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• Completion of high school is required.
• Close Date: 02/09/2026