Open Roles at Platinum Outsourcing and Logistics

Job Purpose

• To manage and control the receipt, storage, custody, documentation, and release of goods held in a customs bonded warehouse, ensuring compliance with Kenya Revenue Authority (KRA) Customs requirements, company procedures, and applicable customs laws.

Key Responsibilities

• Receive and verify bonded cargo against customs documentation, delivery orders and warehouse records.
• Ensure all goods entering and leaving the bonded warehouse are properly documented and authorised.
• Maintain accurate records of bonded cargo, including quantities, descriptions, locations, entries and releases.
• Monitor the movement and status of goods under customs control.
• Coordinate with Customs Officers, Declarants, Clearing Agents, transporters and clients on cargo releases.
• Verify customs entries, release orders and other relevant documentation before cargo is released.
• Ensure cargo is physically available and correctly identified before release.
• Prevent unauthorised removal, substitution, damage or tampering with bonded goods.
• Conduct regular stock reconciliation and report discrepancies immediately.
• Maintain proper filing of customs and warehouse documentation for audit purposes.
• Facilitate customs inspections, verification and examination of bonded cargo.
• Ensure goods are stored in designated locations and appropriately labelled.
• Monitor customs bond periods and promptly escalate cargo approaching expiry or requiring action.
• Prepare daily/periodic reports on bonded cargo receipts, releases, balances and discrepancies.
• Ensure compliance with warehouse security, safety and operational procedures.
• Support KRA customs audits, inspections and inventory verification exercises.
• Report damaged, missing, excess, short or unaccounted-for cargo immediately.
• Maintain confidentiality and integrity of customs and client information.

Qualifications and Requirements

• Diploma in Clearing & Forwarding/Diploma in Customs administration or relevant raining from KESRA.
• Relevant customs/clearing certification will be an added advantage.
• iCMS Certificate.

Key Competencies

• Knowledge of customs and bonded warehouse operations
• Knowledge of KRA customs procedures and iCMS
• Cargo and inventory control
• Documentation and records management
• Attention to detail and accuracy
• Good numerical and reconciliation skills
• Integrity and accountability
• Communication and coordination skills.
• Ability to work under pressure
• Computer proficiency.

Experience

• 2-3 Years’ Experience in customs, bonded warehouse, clearing & forwarding.

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Job Purpose

• To provide safe, timely and reliable transportation of documents and other authorized items between offices, client locations and designated destinations using a company motorbike, while ensuring the security and confidentiality of documents, proper maintenance of the motorcycle, and compliance with road safety and company procedures.

Key Responsibilities

• Collect and deliver documents to and from required destinations Clients, Customs Offices.
• Obtaining signatures and proof of delivery.
• Maintaining document confidentiality.
• Daily route planning.
• Reporting delays immediately.
• Maintaining rider movement logs.
• Maintain records of service and fuel consumption of the motorbike
• Ensure the motorbike is serviceable and in working condition at all times

Qualifications and Requirements

• 0 Level
• Valid relevant driving license

Key Competencies

• Safe Motorbike Riding – Demonstrates safe, defensive and responsible riding practices.
• Knowledge of Routes – Good knowledge of local Nairobi roads, routes and alternative routes to ensure timely deliveries.
• Time Management – Ability to prioritize deliveries and meet strict deadlines.
• Reliability & Punctuality – Consistently reports on time and completes assigned deliveries as scheduled.
• Document Handling – Ability to handle, secure and deliver confidential documents without loss or damage.
• Attention to Detail – Ensures correct documents are delivered to the correct recipient/location.
• Communication Skills – Clear and professional communication with staff, clients and recipients.
• Customer Service – Maintains a courteous and professional attitude when interacting with clients and other stakeholders.

Experience

• 2-3 Years’ Experience

End Date 3rd September, 2026

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Job Purpose

• To ensure the safe, timely and efficient collection, handling, transportation and delivery of documents and other official items between the company, clients, government agencies, banks and other designated locations. The role requires the ability to operate both motorcycles and motor vehicles, while maintaining high standards of confidentiality, accountability, road safety and professionalism.

Key Responsibilities

• Collect, transport and deliver documents, correspondence, invoices, contracts and other official materials as assigned.
• Safely operate company motorcycles and motor vehicles while observing all traffic and road safety regulations.
• Ensure all documents collected or delivered are properly recorded, acknowledged and accounted for.
• Maintain confidentiality and security of all documents and information handled.
• Obtain signatures, stamps, receipts or other proof of delivery where required.
• Make follow-ups on documents submitted to external offices and communicate feedback to the relevant departments.
• Maintain accurate daily movement, delivery and mileage records.
• Conduct basic checks on assigned vehicles/motorcycles and promptly report defects or maintenance requirements.
• Plan efficient routes to ensure timely deliveries and minimise unnecessary transport costs.
• Assist with general office errands and administrative support when required.
• Perform any other duties assigned by management

Qualifications and Requirements

• Minimum KCSE Certificate or equivalent.
• Valid Kenyan Driving Licence – Class B for small cars and light vans
• Valid Kenyan Motorcycle Riding Licence – Class A for motorbikes
• Minimum 2 years' experience in driving, riding, courier services, document handling, logistics or a related role.
• Experience in a corporate, logistics, clearing & forwarding or supply-chain environment is an added advantage.
• Demonstrable knowledge of traffic rules and road safety.
• Clean driving/riding record.

Key Competencies

• Excellent driving and motorcycle riding skills.
• Good knowledge of routes and road networks.
• Strong organizational and document-handling skills.
• Integrity, confidentiality and accountability.
• Good communication and interpersonal skills.
• Time management and ability to meet deadlines.
• Attention to detail and accuracy.
• Ability to work independently with minimal supervision.
• Professional, reliable and customer-focused.
• Basic smartphone and GPS/Google Maps usage knowledge.

Experience

• 2-3 Years’ Experience

End Date 3rd September, 2026

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Key Responsibilities

Truck Positioning and Yard Management

• Coordinate truck movement within the yard and warehouse premises.
• Ensure trucks are positioned at designated loading and unloading bays according to dispatch schedules.
• Monitor truck queues and prioritize positioning based on operational requirements.
• Coordinate parking and staging arrangements to avoid congestion.
• Ensure trucks vacate loading areas immediately upon completion of activities.
• Monitor availability of loading bays and communicate constraints proactively.

Warehouse Coordination

• Receive loading schedules and coordinate truck allocation accordingly.
• Communicate loading priorities and vehicle requirements to warehouse supervisors.
• Monitor loading progress and provide updates to transport operations.
• Escalate delays affecting dispatch schedules.
• Ensure correct truck assignment for specific customer orders.
• Dispatch Documentation Control
• Verify all dispatch documents before truck departure.
• Ensure availability of supporting Requesting Rates/Quotations from Transporters. documents e.g Delivery Notes, Waybills,Dispatch Orders,Transfer Notes, Security Release Documents,Loading Checklists
• Confirm documentation corresponds with loaded cargo.
• Maintain dispatch records and filing systems.
• Track proof of deliveries and returned documents.

Compliance, Safety and Quality

• Ensure compliance with company operational procedures.
• Promote safe vehicle movements within the facility.
• Communication and Reporting
• Escalate loading delays, documentation discrepancies, and stock variances.

Minimum Qualifications

• Certificate in Logistics, Supply Chain Management, Transport Management, Business Administration, or related field.

Key Skills

• Supervisory
• Communication
• Organizational

Personal Attributes

• Integrity
• Strong
• Keen/Attentive to detail
• Firm

Experience

• Diploma in Transport & Logistics, Supply Chain, Business, or related field
• Minimum 2 years’ experience Transport & Logistics

End Date 1st September, 2026

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Key Responsibilities

• Supervise loading activities.
• Verify delivery notes, invoices, manifests, and loading sheets.
• Ensure physical cargo matches documentation.
• Report discrepancies and damages.
• Maintain loading records and dispatch files.
• Enforce safety and compliance requirements.

Minimum Qualifications

• KCSE Certificate.
• Diploma in Logistics/Supply Chain is an advantage

Key Skills

• Communication
• Organizational
• Leadership

Personal Attributes

• Integrity
• Keen/Attentive to detail
• Sense of Urgency

Experience

• 1 year experience

End Date 1st September, 2026