Never pay for any notarisation, certificate or assessment as part of any recruitment process. When in doubt, contact us
At Stratostaff we design, implement and manage workforce solutions for large, specialized or routine staff complements giving you the opportunity to focus on your core business.
Key Responsibilities:
Audit Planning & Risk-Based Programming
- Contribute to the development of comprehensive, risk-based internal audit plans and programs that are aligned to the regional and business risk profile across multi-country operations.
- Perform structured risk assessments encompassing the identification, evaluation, and documentation of key risks and controls, and maintain an up-to-date and actionable risk register.
- Define audit scope and testing procedures that reflect the complexity of the organization's business units, including service stations, lubricants, LPG, aviation, and commercial trading.
- Ensure audit plans are responsive to the dynamic East African operating environment, accounting for regulatory changes, business growth, and emerging risk areas such as renewable energy integration.
Risk-Based Controls Testing & Evaluation
- Execute risk-based audit programs and rigorous testing procedures to evaluate the adequacy, design, and operating effectiveness of internal controls across all business units and subsidiaries.
- Conduct thorough assessments of operational effectiveness, reliability of management information systems, and the integrity of financial reporting processes.
- Verify compliance with applicable laws, regulations, and internal governance frameworks, including sector-specific petroleum industry regulations across the East African region.
- Apply professional skepticism and analytical rigor in evaluating control environments, identifying control gaps, and assessing the potential impact of identified weaknesses.
Audit Reporting & Management Engagement
- Prepare clear, accurate, well-structured, and timely audit reports that communicate findings, root causes, risk exposure, and practical, risk-focused recommendations to management.
- Discuss audit findings constructively with process owners and management, fostering a collaborative approach to the resolution of control weaknesses and operational inefficiencies.
- Agree on realistic and measurable corrective action plans with management, ensuring recommendations are pragmatic and aligned with operational realities across multiple territories.
- Present audit outcomes to relevant governance forums in a manner that facilitates informed decision-making at the senior leadership level.
Follow-Up & Corrective Action Monitoring
- Perform structured follow-up reviews on previously identified audit issues to assess the adequacy and timeliness of management's corrective actions.
- Track the status of all open audit recommendations and escalate unresolved or overdue issues to management and relevant governance forums in line with the audit charter.
- Maintain a comprehensive audit issues log and produce periodic status reports to provide the leadership team with real-time visibility on risk remediation progress.
External Audit Coordination & Assurance Optimization
- Liaise and coordinate effectively with external auditors to optimize overall audit coverage, minimize duplication of effort, and build synergistic assurance efforts.
- Share relevant internal audit work, risk assessments, and documentation with external auditors to support a reliance-based audit approach and enhance the efficiency of the annual statutory audit.
- Act as a key point of contact for regulatory bodies and external assurance providers, ensuring a cooperative and professional engagement model is maintained.
Investigations & Ad-Hoc Assurance
- Conduct confidential audit investigations into suspected fraud, misconduct, or control breaches, applying structured investigation methodologies and maintaining chain of evidence.
- Undertake ad-hoc audit assignments and special reviews as directed by the Head of Internal Audit or senior management, responding promptly to emerging risk events.
- Provide objective findings and recommendations arising from investigations to management and, where appropriate, to governance structures, while maintaining strict confidentiality.
Compliance & Governance Framework Support
- Support the organization's compliance with ISO 9001:2015 quality management standards and other applicable regulatory, governance, and industry frameworks across the East African region.
- Monitor adherence to the company's internal policies, procedures, and the Group's governance standards as set by the parent entity, ensuring local operations remain aligned with Group-wide requirements.
- Contribute to the continuous improvement of the internal audit function by identifying opportunities to enhance audit methodologies, tools, and reporting processes.
KEY COMPETENCIES:
- Risk-Based Auditing & Internal Controls Assessment
- Regulatory Compliance & Governance Frameworks
- Analytical Thinking & Data-Driven Insights
- Audit Report Writing & Management Communication
- Stakeholder Engagement & Collaborative Problem-Solving
- Professional Integrity, Objectivity & Confidentiality
Requirements
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Professional qualification such as CPA(K), ACCA, or equivalent.
- Membership with a relevant professional body such as ICPAK, ACCA, or the Institute of Internal Auditors (IIA) is an added advantage.
- Minimum of five (5) years of relevant internal or external audit experience
- Strong working knowledge of auditing standards (IIA Standards), risk management frameworks, internal control models, and applicable regulatory requirements.
- Advanced proficiency in MS Office; experience with ERP systems, accounting platforms, and data analysis tools is highly desirable.
- Demonstrated ability to analyze large datasets, identify trends, anomalies, and control weaknesses, and present insights in a clear and actionable manner.
- Excellent analytical, problem-solving, and professional report-writing skills, with the ability to communicate complex findings to non-technical stakeholders.
- Demonstrated integrity, objectivity, confidentiality, and professional skepticism in all aspects of audit work.
- Self-motivated, results-oriented, and capable of managing multiple audit assignments simultaneously with minimal supervision.
go to method of application »
DUTIES AND RESPONSIBILITIES:
HR Administration & Employee Lifecycle Management
- Coordinate end-to-end recruitment processes including job postings, candidate screening, interview scheduling, and documentation
- Manage new employee onboarding and induction programs, ensuring all documentation is completed accurately and filed appropriately
- Process employee exits including clearance procedures, final settlements, and exit interviews
- Maintain accurate and up-to-date employee files (both physical and digital) in compliance with data protection and company standards
- Prepare and process all employment contracts, contract renewals, amendments, and termination letters with precision
Payroll, Time & Attendance Management
- Coordinate monthly payroll processing, ensuring accuracy in salary calculations, deductions, statutory payments, and benefits
- Track and monitor daily staff attendance, manage authorized and unauthorized absences, and maintain accurate attendance records
- Administer leave management systems including annual leave, sick leave, maternity/paternity leave planning and tracking
- Process and coordinate employee benefits including medical insurance claims, school fees reimbursements, and other entitlements
Compliance & Statutory Requirements
- Ensure compliance with Kenyan labor laws, employment regulations, and all statutory requirements (NSSF, NHIF, PAYE, NITA, etc.)
- Maintain all statutory licenses and registrations, tracking renewal dates and ensuring timely submissions
- Prepare documentation and coordinate internal audits (IFC/Adenia) and external audits (KFC, MPS, certification bodies)
- Monitor changes in employment legislation and finance bills, updating policies and procedures as required
- Serve as ESG Compliance Officer, ensuring adherence to investor ESAP requirements and managing ESG risk mitigation actions
- Process work permits for expatriate employees and coordinate HELB and NITA reimbursements
Employee Relations & Grievance Management
- Handle grievance and disciplinary cases in accordance with company policy and legal requirements, maintaining detailed case documentation
- Coordinate and prepare documentation for monthly union-management meetings
- Maintain professional working relationships with union representatives, Labour Office, AEA, FKE, and other stakeholders
- Provide administrative support for conflict resolution processes and workplace investigations
- Coordinate staff welfare and gender committee activities'
Health, Safety & Workplace Records
- Maintain PPE database ensuring all employees have required protective equipment and tracking issuance and replacement
- Keep accurate records of workplace accidents, sick-offs, and occupational health incidents
- Provide administrative support to Health & Safety, Fire Safety, and First Aid committees
- Administer workman compensation schemes and maintain records for civil suits related to employment matters
- Manage GLA insurance claims processing and documentation
Performance Management Support
- Coordinate performance appraisal cycles, tracking completion rates and maintaining appraisal records
- Monitor KPI tracking systems and provide reports on performance management metrics
- Identify employee training needs based on performance data and coordinate training logistics
- Administer Performance Improvement Plans (PIPs) ensuring proper documentation and follow-up
HR Systems, Documentation & Reporting
- Maintain HRIS (Human Resources Information System) ensuring data accuracy and integrity
- Keep company organogram current and ensure all job descriptions are up to date
- Implement and maintain soft filing systems and digital document management protocols
- Prepare regular HR reports including workforce analytics (headcount, attendance, turnover, sick-offs, etc.)
- Compile biannual HR board papers for presentation in June and December
- Review and update the Employee Handbook and company HR policies as needed
Budget Management & Third-Party Coordination
- Prepare annual HR budget (staffing and materials) and monitor expenditure against approved limits
- Manage relationships with third-party service providers (canteen, pension administrators, insurance) ensuring service quality
- Coordinate with the company daycare center on administrative matters
Process Improvement & Special Projects
- Identify inefficiencies in HR processes and recommend practical improvements to enhance service delivery
- Support the implementation of HR system improvements and digitization initiatives
- Participate in cross-functional projects such as monthly farm compound inspections with the maintenance manager
- Ensure transparent internal communication on HR matters across the organization
KEY COMPETENCIES:
- Exceptional attention to detail and accuracy in documentation and record-keeping
- Strong organizational and time management skills with ability to manage multiple priorities
- Excellent problem-solving abilities and process improvement mindset
- High level of integrity, confidentiality, and professional ethics
- Strong interpersonal and communication skills (written and verbal)
- Analytical skills with ability to generate meaningful HR metrics and reports
- Proactive and self-motivated with ability to work independently
- Compliance-focused with thorough understanding of regulatory requirements
- Ability to handle sensitive information with discretion
- Results-oriented with commitment to delivering quality work within deadlines
Requirements
- Bachelor's degree in Human Resource Management, Business Administration, or a related field
- CHRP (Certified Human Resource Professional) certification or equivalent HR professional certification is required
- Minimum 6-8 years of progressive HR experience
- Experience in floriculture, manufacturing, FMCG, agricultural, horticulture, or food production sectors is highly desirable
- Strong working knowledge of Kenyan labor laws, employment regulations, and statutory compliance requirements
- Demonstrated experience in handling employee relations, grievances, and working with unions
- Hands-on experience with HRIS systems and proficiency in MS Office Suite (particularly Excel for data management and reporting)
- Experience coordinating payroll processes and managing employee benefits administration
Gmail
Yahoomail