Openings at CFK Africa

 Essential Job Responsibilities

• Support in filing of Administration data and reports.
• Support in facilitation of monthly staff trainings/meetings.
• Arrange for local staff travels as needed including bookings, transport etc.
• Support the inventory management of supplies.
• Support in filling and regular file managements.
• Receiving calls and directing them appropriately.
• Monitoring of all visitors to the office; assistance to visitors by providing directions and accurate information related to CFK Africa.
• Operation and management of the telephone switchboard in accordance with appropriate protocol Including weekly check and test of all lines.
• Management and planning of the front desk coverage.
• Receive and sort deliveries.
• Liaise with the Office Assistant and Janitors to ensure that cleaning of the office is up to date.
• Support in bookings for Conference Facilities.
• Maintenance of recording information in the system, solution of minor technical problems and reporting to telephone service provider for regular maintenance and repair.
• Ensure all office equipment kitchen and are functional. This includes office lighting, blinds, windows, kitchen appliances etc.
• Ensuring there is order in the office and maintain a good office outlook at all times.
• Ensure all incoming and outgoing correspondence are disseminated and processed effectively.

Qualifications

• Bachelor’s Degree in Operations Management, Business Administration or an equivalent field.
• A minimum of 2 years’ experience in front desk operations, administration, logistics or related area is required.

Competencies

• Knowledge Management and Learning; Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.
• Development and Operational Effectiveness; Ability to perform a variety of standard tasks related to front desk service, telephone communications service and updating of staff information, Good knowledge of administrative rules and regulations and Good IT skills.
• Leadership and Self-Management; Focuses on result for the client and responds positively to feedback, consistently approaches work with energy and a positive, constructive attitude, Remains calm, in control and good humored even under pressure.

go to method of application »

Responsibilities:

• Oversees daily center operations and coordinates center activities as assigned to staff by their respective departments.
• Managing and monitoring all aspects of health and safety in the jurisdiction of buildings and outside spaces as required by OSH guidelines.
• Prepares periodic reports and records on center projects, progress, status or other special reports for management or outside agencies.
• Works with the Administrative Coordinator to manage and update the risk register for facilities.
• Establish and manage systems for the participation of both local and international volunteers in activities within the Centre in consultation with project staff.
• Recommends new projects and activities relating to the Centre.
• Evaluates centre activities for effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
• Supports the preparation of proposals for funding of new or continuous projects.
• Maintains direct contact and consultations with Program Coordinators of various programs associated with centre projects on relevant technical advice, problem solving assistance, answers to questions and centre goals and policy interpretations; refers to appropriate department or person when unable to respond.
• Works with the Administrative Coordinator to book and schedule cenre projects/events and determines project/event budgets.
• Serves as centre representative during projects by responding to and resolving emergency situations and ensures all aspects of projects/events are implemented and controlled according to plans.
• Serves as a key liaison with centre external publics.
• Additional duties as assigned.

Qualification:

• Bachelor’s degree in Administration, Project Management, or related management field.
• Minimum of 5 years of experience in project support and coordination.
• Excellent writing, editing and oral intercultural communication skills in both Swahili and English.
• Knowledge of international community development, gender and ethnicity issues, youth education, public health, and asset building a plus.
• Work experience in the NGO sector is desired.